Agenda Item
vi. Service Agreements ~ Independent Contractor Agreements (ICA) ~ Various Services ~ Electronic Maintenance Associates (EMA), Custom Courts, Inc. dba CBA Sports, City Demolition and Abatement, and J.R. Hobbs Acquisitions Inc. dba J.R. Hobbs Co. (Not to Exceed $360,000) ~ Updated 7.6.2026
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education (“the Board”) approve the following Independent Contractor Agreements (ICAs) that exceed $50,000 with a total contract value amount not-to-exceed $360,000:
Electronic Maintenance Associates ($85,000)
Custom Courts, Inc. dba CBA Sports ($90,000)
City Demolition and Abatement ($90,000)
J.R. Hobbs Acquisitions Inc. dba J.R. Hobbs Co. ($95,000)
Why: This request is for approval of the above-listed ICAs to perform various services to support the Facilities/Maintenance Department to support the Facilities/Maintenance Department through June 2027.
Electronic Maintenance Assoc. - Service repair and replacement of variable frequency drives.
Custom Courts dba CBA Sports Vinyl floor paint and repairs.
City Demolition and Abatement - Demo structures and debris removal
J.R. Hobbs Acquisitions Inc. dba J.R. Hobbs Co - HVAC Maintenance, Repairs, Inspection, Installation Services
Details: The request is to approve the above-listed vendors for various services district wide.
On October 18, 2021, the Board of Education approved the revision of Board Policy DJE (IV) A.2 - Independent Contractor Agreements, to require Board approval for any Independent Contractor Agreements with a total cost of $50,000.00 or more.
Additionally, per Board Policy -Purchasing DJE III(C)(2) - Competitive Selection of Vendors for Non-Capital Projects - Purchases or contracts totaling $5,000+ shall require at least 2 written quotes and selected based on objective criteria (performance and execution).
The board policies can be found here:
https://simbli.eboardsolutions.com/Policy/ViewPolicy.aspx?S=4054&revid=IsVaB6Z2x9NPZkwqJm84zQ==&ptid=amIgTZiB9plushNjl6WXhfiOQ==&secid=y1ZW0qRGjEafuplusqEjNeK2Q==&PG=6&IRP=0&isPndg=false
Financial impact: The budget for services is allocated from cost code (100.2600.543000.00011.7520.000.8013.040.0000) under the Division of Operations General Fund Budget not to exceed $360,000.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1483
Mr. Bobby Moncrief, Director of Facilities, Division of Operations, 678-676-1478
Effective: July 1, 2026 - Upon Board Approval
Status: Approved by the Office of Legal Affairs
CHRONOLOGY OF THE AGENDA ITEM
Service Agreement – $50K+
Independent Contractor Agreements (ICAs)
Scope:
Approval of Independent Contractor Agreements for Electronic Maintenance
Associates (EMA), Custom Courts dba CBA Sports, City Demolition and
Abatement, J.R. Hobbs Acquisitions Inc. dba J.R. Hobbs Co. to provide as-
needed services districtwide as specified in the Independent Contractor Agreement
Section B. Services.
Contract Term
The Agenda Item requests services effective July 1, 2026, through June 30, 2027.
Background
On October 18, 2021, the Board of Education approved the revision of Board Policy
DJE (IV). Required Levels of Approval (Section A) to include and specifically address
Independent Contractor Agreements -to require Board approval for any Independent
Contractor Agreements with a total cost of $50,000.00 or more.
Vendor Selection
Vendor Selection is based on Board Policy as follows:
Purchasing DJE III(C)(3) – Competitive Selection of Vendors for Non-Capital
Projects - Purchases or contracts totaling $5,000+ shall require at least 2
written quotes and selected based on objective criteria (performance and
execution)
Approval is sought for the following vendors under this Board policy:
• Electronic Maintenance Assoc. (EMA) ($85,000) – Service repair and
replacement of variable frequency drives.
• Custom Courts dba CBA Sports ($90,000) -Vinyl floor paint and repairs.
• City Demolition and Abatement ($90,000) - Demo structures and debris
removal
• J.R. Hobbs Acquisitions Inc. dba J.R. Hobbs Co ($95,000)
Preventative HVAC Maintenance, Repairs, Inspection, Installation Services