Agenda Item
ii. Easement and Right of Entry ~ Georgia Power Company ~ Improvement of Electric Distribution Facilities at Former A & B Central Office Site
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education (“the Board”) approve a Right of Entry and grant of an Easement to the Georgia Power Company for the purpose of constructing, operating, and maintaining underground and overhead equipment for distribution lines and upgrades to electric distribution facilities to improve electric service reliability at the former A & B Central Office Site as part of the Capital Improvement Project 12330. EV Charging Station at North Decatur Site.
Why: The Right of Entry and grant of the easement to Georgia Power supports improved electric service reliability to the Former A & B Central Office in the effort to upgrade all equipment needed for the work scheduled in the Capital Improvement Project 12330. EV Charging Station at North Decatur Site.
Details: The purpose of the right of entry and easement allow the Georgia Power Company to enter the easement area, to install and maintain electrical and communication lines, poles, and equipment on the Site. This right of entry and easement request is aligned with the Capital Improvement Project 12330. EV Charging Station at North Decatur Site. This construction project will install new EV Chargers for the BOE approved electrical buses while the Hooper Alexander and East DeKalb Stations are being designed and constructed.
The property site for Former A & B Central Office is 3710 N. Decatur Rd., Scottdale, Ga 30079. The area of the requested easement is defined as any portion of the site located within a) fifteen (15) feet of the centerline of the overhead distribution line (s) as installed in the approximate location shown on “Exhibit A”, b) within ten (10) feet of the centerline of the underground distribution line as installed in the approximate location shown on “Exhibit A” and c) within ten (10) feet of each side of any related above ground equipment or facilities, including without limitation cubicles, transformers and service pedestals, as installed in the approximate location shown in “Exhibit A”.
The installation of the transformer allows for safe steps down from high-voltage electricity on transmission lines (up to 500kV) to lower, usable voltage levels (typically 120-480 volts) for residential, commercial, and industrial customers. These devices are essential for grid reliability, efficiency, and reducing energy loss over long distances. Georgia Power requests permission to maintain, repair and rebuild on all equipment including wires, transformers, and cables to strengthen the service to the Former A&B Central Office off Decatur Rd.
Financial impact: The right of entry and grant of easement will directly benefit the Dekalb County School District. The financial impact of the right of entry and easement will be $20.00 paid by Georgia Power Company to the District. Funds will be allocated to the General Fund Charge Code.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, 678.676.1470
Mr. Raymond Stanley, Executive Director of Transportation & Fleet, 678.898.8055
Mr. Hans Williams, Director of Planning & CIP Programming, 678.676.1483
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
After recording, return to:
Georgia Power Company
Attn: Land Acquisition (Recording)
241 Ralph McGill Blvd NE
Bin 10151
Atlanta, GA 30308-3374
--------------------------------------------------------------------------------------
TAX ID: 18 011 04 003
PROJECT 2026050305 LETTER FILE DEED FILE MAP FILE
ACCOUNT NUMBER 11112430-GPC9596-VBS-GP831E03326
NAME OF LINE/PROJECT: 3710 N DECATUR RD (DEKALB COUNTY) DISTRIBUTION LINE
PARCEL NUMBER 001
--------------------------------------------------------------------------------------
STATE OF GEORGIA
DEKALB COUNTY
EASEMENT
For and in consideration of the sum of Ten and No/100 Dollars ($10.00) and
other good and valuable consideration, in hand paid by GEORGIA POWER COMPANY, a
Georgia corporation (the “Company”), the receipt and sufficiency of which are
hereby acknowledged, THE DEKALB COUNTY BOARD OF EDUCATION (the “Undersigned”,
which term shall include heirs, successors and/or assigns), whose mailing Address
is 1701 Mountain Industrial Blvd, Stone Mountain, GA 30083, does hereby grant
and convey to the Company, its successors and assigns, the right, privilege and
easement to go in, upon, along, across, under and through the Property (as
defined below) for the purposes described herein.
The “Property” is defined as that certain tract of land owned by the Undersigned
at 3710 N DECATUR RD, SCOTTDALE, GA 30079 (Tax Parcel ID No. 18 011 04 003) in
Land Lot 11, of the 18 District of Dekalb County, Georgia.
The “Easement Area” is defined as any portion of the Property located (a)
within fifteen (15) feet of the centerline of the overhead distribution line(s)
as installed in the approximate location(s) shown on “Exhibit A” attached hereto
and made a part hereof, (b) within ten (10) feet of the centerline of the
underground distribution line(s) as installed in the approximate location(s)
shown on “Exhibit A,” and (c) within ten (10) feet from each side of any related
above-ground equipment and facilities, including without limitation cubicles,
transformers and service pedestals, as installed in the approximate location(s)
shown in “Exhibit A.”
The rights granted herein include and embrace the right of the Company to
construct, operate, maintain, repair, renew and rebuild continuously upon and
under the Easement Area its lines for transmitting electric current with poles,
wires, transformers, service pedestals, anchors, guy wires and other necessary
apparatus, fixtures, and appliances; the right to attach communication
facilities and related apparatus, fixtures, and appliances to said poles; the
Combination Easement (LIMS 2) 2017.08.15 Page 1 of 3
--------------------------------------------------------------------------------------
PARCEL 001 NAME OF 3710 N DECATUR RD (DEKALB COUNTY)
LINE/PROJECT: DISTRIBUTION LINE
--------------------------------------------------------------------------------------
right to stretch communication or other lines within the Easement Area; the
right to permit the attachment of the cables, lines, wires, apparatus, fixtures,
and appliances of any other company or person to said poles for electrical,
communication or other purposes; the right to assign this Easement in whole or
in part; the right at all times to enter upon the Easement Area for the purpose
of inspecting said lines and/or making repairs, renewals, alterations and
extensions thereon, thereunder, thereto or therefrom; the right to cut, trim,
remove, clear and keep clear of said overhead or underground lines, transformers,
fixtures, and appliances all trees and other obstructions that may in the opinion
of the Company now or hereafter in any way interfere or be likely to interfere
with the proper maintenance and operation of said overhead or underground lines,
transformers, fixtures, and appliances; the right of ingress and egress over
the Property to and from the Easement Area; and the right to install and maintain
electrical and communication lines and facilities to existing and future
structure(s) within the Easement Area under the easement terms provided herein.
Any timber cut on the Easement Area by or for the Company shall remain the
property of the owner of said timber.
The Undersigned does not convey any land, but merely grants the rights,
privileges and easements hereinbefore set out.
The Company shall not be liable for or bound by any statement, agreement
or understanding not herein expressed.
[Signature(s) on Following Page(s)]
Combination Easement (LIMS 2) 2017.08.15 Page 2 of 3
--------------------------------------------------------------------------------------
PARCEL 001 NAME OF 3710 N DECATUR RD (DEKALB COUNTY)
LINE/PROJECT: DISTRIBUTION LINE
--------------------------------------------------------------------------------------
IN WITNESS WHEREOF, the Undersigned has/have hereunto set his/her/their
hand(s) and seal(s), this ___________ day of _____________________, ________.
Signed, sealed and delivered in the THE DEKALB COUNTY BOARD OF EDUCATION
presence of:
By: _____________________________ (SEAL)
_________________________________ Name:
Witness Title:
Attest: _________________________ (SEAL)
_________________________________ Name:
Notary Public Title:
[CORPORATE SEAL]
Combination Easement (LIMS 2) 2017.08.15 Page 3 of 3
Exhibit A
Proposed GPC Underground
Distribution Line & Facilities
THE DEKALB COUNTY BOARD OF EDUCATION
3710 N DECATUR RD Proposed GPC
Tax Parcel Id # 18 011 04 003 Pole
P/L
P/L
Proposed GPC Overhead
Distribution Line N DECATUR RD
Proposed GPC Pole,
Anchor/Guy Wires
3719 N DECATUR RD
Tax Parcel Id # 18 011 03 012
3710 N DECATUR RD (DEKALB COUNTY)
Land Department DISTRIBUTION LINE
PARCEL 001 LIMS # 2026050305
DRAWING NOT TO SCALE WORK LOCATION(S): N/A
3DWULFN/RQJ
Land $FTXLVLWLRQAgent
8QLYHUVDO)LHOG6HUYLFHV,QF
[SDWORQ@SouthernCo.com
Overhead and Underground Construction Agreement
PROJECT NAME: 11'(&$7855'('(.$/% COUNTY) DISTRIBUTION LINE
LOCATION: 1.'HFDWXU5G, 6FRWWGDOH GA 30
DEVELOPER / CUSTOMER: 7+('(.$/%&2817<%2$5'2)('&$7,21
AREA OF CONSTRUCTION: See Exhibit A
Customer / Developer does hereby attest that the above referenced area of construction in which overhead and
underground electric distribution facilities are to be installed is clear of all obstructions; that all property lines,
where required, are clearly marked and that the area is finished to a grade which shall not change more than
three (3+/-) inches of the final grade.
Georgia Power Company, its employees, and contractors working on this project are hereby released from all
claims due to damage of underground facilities that have not been located in the field and that are not covered by
the “Utilities Protection Act of Georgia”.
Customer / Developer does hereby agree to bear any and all costs to alter the installed overhead and underground
electric distribution facilities as a result of grade changes or Developer design changes.
Customer / Developer shall be responsible for providing Georgia Power Company a clear unpaved route where
underground electric distribution facilities can be installed. If this area is paved and conduit has not been
installed, before Georgia Power Company facilities are installed the Developer shall be responsible for opening
and re-paving the area required by Georgia Power Company. Customer / Developer shall also be responsible for
providing Georgia Power Company accessible locations and a clear route where overhead electric distribution
facilities can be installed.
Customer / Developer shall be responsible to communicate with contractors and subcontractors warning them of
underground electric distribution facilities in the area and for notifying the Georgia Power Company by calling
the Utilities Protection Center at GA 811 at least three (3) working days in advance to locate underground electric
distribution facilities before digging or grading in the vicinity of installed underground electrical facilities. If
Georgia Power Company is not notified, and the underground electric distribution facilities are damaged, then
the Developer shall bear the cost of repairs.
Should electric distribution facilities become damaged in any way, Customer / Developer will notify the Georgia
Power Company at phone #1-888-660-5890 and the Utilities Protection Center at GA 811.
Developer will establish and maintain the appropriate clearances for the pole(s) and guy wires and transformer(s)
on this site per Georgia Power Company Distribution Specification GUK-00.5003, dated 2/7/07. Electric service
will not be provided until this specification is satisfied.
Georgia Power Company is not responsible for any damages to locks, gates, fences, walls, vehicles, equipment,
trees, landscaping, sidewalks, or any other items that inhibit Georgia Power’s access to the poles, cables,
transformers, metering, or other equipment serving this site. This includes routine or emergency access of all
equipment and personnel.
SIGNATURE:
DATE:
PRINTED NAME:
Overhead/Underground Release For Construction Agreement
To release 1. 'HFDWXU 5G, 6FRWWGDOH GA 30 for construction, all the following items must be
verified complete, this form signed and returned to the address provided:
The Overhead / Underground Distribution Construction Agreements have been signed by the Customer/Developer.
The $1,200.00 per service point underground service fee (where applicable) and any other CIAC has been paid.
The easement has been signed and properly witnessed by the Property Owner.
Lot Corners have been marked on the curb with paint in lieu of permanent property pins.
Clearance behind the curb or from the edge of pavement/roadway of 12 feet is level with curb and free
from obstructions and within three (3) inches of final grade.
Sewer laterals, water lines and any other privately-owned facilities are adequately located and plainly marked.
Paving and curbing or final grading, as applicable is complete.
Removal of unforeseen obstructions and supply of suitable backfill material,
A) will be provided by the Developer / Customer. The Developer / Customer agrees to remove rock and
have suitable backfill available during construction while ensuring there are no construction delays.
-or-
B) will be provided for by Georgia Power crews / contractors. The Developer / Customer may be billed
for any additional charges that GPC incurs for the rock removal and select dirt for backfill charged to
Georgia Power if actual costs exceed cost allowances.
Erosion, Sedimentation, and Pollution Control Plan. The Developer's Storm Water Pollution Prevention Plan
(SWPPP) is in place and available for review. A certification statement is available for GPC or its subcontractor to
sign on the Developer’s SWPPP. This project:
A) requires a Notice of Intent (NOI) and a copy, with the permit number, is enclosed. The
owner/developer agrees to provide a copy of the Notice of Termination (NOT) when filed.
-or
B) will not have land disturbance activities totaling more than one (1) acre of land in the common
development or it will not trigger any other requirements of the Georgia Water Quality Control Act.
Property owner / Developer approves the distribution design & lighting represented on GPC’s construction print.
Emergency and Standby Generation will be installed on-site: No Yes. If yes, then installation must meet
requirements as stated in GPC Distribution Bulletin 18-23, and the application referenced below must be completed
The Application for Emergency and Standby Generation Installation & Operation document has been completed
and returned to a GPC Engineer or Key Account Manager.
GPC scheduling meetings are usually held weekly. After being released for construction, the job will be scheduled,
and the Customer / Developer will be notified of the proposed start date.
Printed Name: ______________________________________ Developer: _____________________________________
Signature: _________________________________________ Phone/Fax#: ____________________________________
Date: _____________________________________________
3DWULFN/RQJ
/DQG$FTXLVLWLRQ$JHQW
8QLYHUVDO)LHOG6HUYLFHV,QF
[SDWORQ#6RXWKHUQ&RFRP
Overhead and Underground Distribution Construction Agreement
Trenching within Tree Dripline
PROJECT NAME: 1 1'(&$7855' ('(.$/% COUNTY) DISTRIBUTION LINE
LOCATION: 1. 'HFDWXU 5G, 6FRWWGDOH GA 30
DEVELOPER / CUSTOMER: 7+('(.$/%&2817<%2$5'2)('8&$7,21
AREA OF CONSTRUCTION: See Exhibit A
It is the policy of Georgia Power Company to avoid digging within the dripline of any
trees while installing distribution facilities on the customer’s property.
In order to install and/or relocate overhead/underground facilities in this area, Georgia
Power Company will have to install electrical facilities within the tree dripline.
Georgia Power Company, its employees, and/or its contractors working on this project
are hereby released, by the designee(s) of the property listed above, from any liability and
claims due to damages caused to trees along said route, due to installation processes
and/or procedures.
SIGNATURE:
DATE:
PRINTED NAME:
TITLE:
COMPANY: