Agenda Item
iii. Contract Award ~ ITB 26-707 ~ District Wide Roofing Repairs and Emergency Services ~ CGS LLC; Core Roofing Systems; Tecta America Southeast, LLC; and Rycars Construction, LLC, (Not to Exceed $3,000,000) ~ Updated 7.9.2026
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education (“the Board”) approve the award of the contract for ITB 26-707 - District Wide Roofing Repairs and Emergency Services in the amount not to exceed $3,000,000 to:
CGS LLC; Core Roofing Systems
Tecta America Southeast, LLC
Rycars Construction, LLC
Why: This request is to approve award of the contract for ITB 26-707 - District Wide Roofing Repairs and Emergency Services. Awarding the contract to multiple vendors will ensure the DeKalb County School District (DCSD) maintains districtwide capacity to address roofing repairs, leak investigations, emergency response services, preventative roofing maintenance, and related roofing system repairs in a timely and cost-effective manner. Multiple vendor awards provide competitive pricing, sufficient vendor coverage, and the ability to respond efficiently to routine and emergency roofing needs across all operational regions of the District.
Details: It is requested that the Board approve the contract award of ITB 26-707 - District Wide Roofing Repairs and Emergency Services to secure qualified contractors capable of providing district-wide roofing repairs, emergency response services, leak mitigation, roofing system maintenance, and related support services for schools and administrative facilities throughout the District. The scope of work requires all labor, materials, equipment, transportation, supervision, and associated services necessary to perform roofing repairs and emergency services.
The Invitation to Bid (“ITB”) 26-707 was publicly advertised and distributed through multiple procurement channels. Procurement efforts included posting the solicitation on IonWave, publication in the Champion Newspaper, and electronic notification to more than 1,500 registered vendors through the Georgia Procurement Registry.
A total of six (6) bids were received and all six (6) were deemed responsive to the solicitation requirements.
CGS LLC; - 6040 Dawson Blvd., Suite K, Norcross, GA 30093
Core Roofing Systems - 1385 Union Hill Industrial Ct., Alpharetta, GA 30004
Lecta America Southeast, LLC - 5085 Shiloh Rd., Cumming, GA 30040
Rycars Construction, LLC - 3450 Buffington Center, Suite B, Atlanta, GA 30349
An evaluation committee reviewed and scored proposals based on company profile, scope of services, relevant experience, professional references, and cost of services. Based upon the final evaluation rankings, the committee recommends award to the four highest-ranked firms:
CGS LLC
Core Roofing Systems
Lecta America Southeast, LLC
Rycars Construction, LLC
The contract term shall be for one (1) year with up to four (4) one (1) year renewal options, contingent upon satisfactory vendor performance, available funding and Board approval.
Financial impact: The total budget in the not-to-exceed contract amount of $3,000,000 will be allocated from the General Fund - Maintenance Operations Account Code: 100.2600.541001.00011.7520.9990.8013.040.0000
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678-676-1470
Mr. Keith L. Ball, Executive Director. Capital Improvements & Facilities, Division of Capital Improvements, 404.234.6985
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
CHRONOLOGY OF THE AGENDA ITEM
ITB 26-707 District Wide Roofing Repairs and Emergency
Services
Contract Award
Scope:
Approval of contract award ITB 26-707 – District Wide Roofing Repairs and
Emergency Services to provide district-wide roofing repairs, leak investigations,
emergency response services, preventative maintenance, and related roofing
system repairs for DeKalb County School District (“DCSD”) facilities as specified in
the bid documents and Owner’s Criteria and Narrative Scope of Work.
Contract Term:
The contract is effective upon Board approval and a fully executed contract.
The contract award is for an initial one (1) year term, and may contain four (4),
one (1) year renewal options subject to Board Approval and funding on an annual
basis.
Solicitation Process:
he Invitation to Bid “(ITB”) 26-707 was posted by the Procurement Department on
April 2, 2026. The solicitation was advertised in the Champion newspaper April 2,
2026, and April 8, 2026, and posted to the DCSD website. Electronic notifications
were distributed to 1553 vendors registered in the State of Georgia Procurement
Registry, and 25 vendors on the Vendor Bid List and IonWave to maximize vendor
participation.
A total of six (6) bids were received on May 7, 2026, and all six (6) bids were
deemed responsive to the requirements of the solicitation.
Award
The Procurement Department reviewed all submitted bids for responsiveness and
compliance with the solicitation requirements. Facilities and Operations staff
reviewed pricing and operational requirements to determine the best value for the
District.
Based upon the bid results, awards are recommended to the four (4) lowest
responsive and responsible bidders:
• CGS LLC
• Core Roofing Systems
• Lecta America Southeast, LLC
• Rycars Construction, LLC
Approval of this recommendation will provide DCSD with multiple qualified
contractors capable of responding to routine roofing repairs, emergency roof
failures, weather-related events, and preventative roofing maintenance needs
throughout the District while ensuring competitive pricing, adequate contractor
capacity, and uninterrupted service.