RFP 26-714 Synthetic Sports Flooring Services PAGE 1
5
Vendor Services Department
Procurement
1701 Mountain Industrial Boulevard
Stone Mountain, Georgia 30083
REQUEST FOR PROPOSAL (RFP) 26-714
Synthetic Sports Flooring Synthetic Sports Flooring Services
Schedule of Events (EST)
EVENT DATE(S) TIME LOCATION
Solicitation Posts 01/29/2026 https://dekalbschoolsga.ionwave.net
Optional Pre-Proposal Via Microsoft Teams
02/10/2026 11:00 AM
Conference (registration required)
Deadline to Submit
02/13/2026 12:00 PM https://dekalbschoolsga.ionwave.net
Questions (Q&A)
Q&A Deadline
02/20/2026 4:30 PM https://dekalbschoolsga.ionwave.net
Responses
Submission Deadline 02/26/2026 2:00 PM https://dekalbschoolsga.ionwave.net
Virtual Public Via Microsoft Teams
02/26/2026 3:00 PM
Acknowledgement (Registration required)
SUBMISSIONS MUST BE RECEIVED ELECTRONICALLY VIA
https://dekalbschoolsga.ionwave.net
DeKalb County School District Solicitation Contact Person:
Fred Christopher, Procurement Manager III-Non-Capital
(678) 676- 0217 and/or email at solicitationquestions@dekalbschoolsga.org
RFP 26-714 Synthetic Sports Flooring Services PAGE 2
1701 MOUNTAIN INDUSTRIAL BLVD, STONE MOUNTAIN, GEORGIA 30083
https://dekalbschoolsga.ionwave.net
REQUEST FOR PROPOSAL
RFP 26-714
Synthetic Sports Flooring Services
RFP 26-714 Synthetic Sports Flooring Services PAGE 3
TABLE OF CONTENTS
Title Page ..................................................................................................................................... 2
Table of Contents ...................................................................................................................... 3-4
Submittal Terms......................................................................................................................... 5-7
Attachments ........................................................................................................................... 31-44
PART I – BACKGROUND AND INFORMATION
A. Objectives ............................................................................................................. 8
B. General Information ............................................................................................... 8
C. Procurement Process ............................................................................................. 8
D. Addenda ................................................................................................................. 8
E. Proposal Contact Persons...................................................................................... 9
F. Prohibited Contacts ................................................................................................ 9
G. Optional Virtual Pre-Proposal Conference ............................................................. 9
H. Proposal Submission Deadline………………………………………………………... 9
I. Virtual Public Acknowledgement.……………………………………………………. .. .9
J. Questions and Answers ....................................................................................... 10
PART II – GENERAL REQUIREMENTS
A. Offeror Performance ........................................................................................... 11
B. News Release ..................................................................................................... 11
C. Non-Discrimination .............................................................................................. 11
D. Drug Free Workplace .......................................................................................... 11
E. Smoke Free Workplace ....................................................................................... 11
F. Background Checks ............................................................................................. 11
G. Costs Incurred ..................................................................................................... 12
H. Insurance ............................................................................................................. 12
I. Indemnification ..................................................................................................... 14
J. Illegal Immigration Reform and Enforcement Act of 2011 .................................... 15
K. Interviews ............................................................................................................ 15
L. Contract Terms .................................................................................................... 15
M. Permits and Applicable Laws ............................................................................... 16
N. Infringement ......................................................................................................... 16
O. Ownership Rights ................................................................................................. 16
P. Non-Collusion....................................................................................................... 16
Q. Conflict of Interest ................................................................................................ 16
R. Financial Stability ................................................................................................. 17
S. No Obligation/No Contract Guaranteed ............................................................... 17
T. Confidentiality and Non-Disclosure ...................................................................... 17
U. Business License ................................................................................................. 18
V. Protest Process…………………………………………………………………………18
RFP 26-714 Synthetic Sports Flooring Services PAGE 4
TABLE OF CONTENTS (CONT’D)
PART III – SCOPE OF WORK
A. Purpose / Project Overview ............................................................................... 20
B Project Scope of Work ....................................................................................... 20
C. Brochures, Catalogs, Manuals, Websites, Literature ......................................... 23
D. Added Value ...................................................................................................... 23
E. Technical Proposal ............................................................................................ 23
F. Transition Plan................................................................................................... 27
G. Required Content / Document Checklist ............................................................ 28
ATTACHMENTS
Attachment A – Cost Proposal Form ................................................................................ 31
Attachment B – Non-Collusion ......................................................................................... 32
Attachment C – Conflict of Interest .................................................................................. 33
Attachment D – Critical Paragraphs ................................................................................. 34
Attachment E – Confidentiality and Non-Disclosure......................................................... 35
Attachment F – Suspension and Debarment ................................................................... 36
Attachment G – Illegal Immigration Reform and Enforcement Act of 2011
Certification ............................................................................................. 37
Attachment H – Signature Page....................................................................................... 43
Final Page ........................................................................................................................ 44
Appendix .................................................................................. Sample Service Agreement
RFP 26-714 Synthetic Sports Flooring Services PAGE 5
DeKalb County School District (“DCSD”) extends this offer to submit a proposal for the possible
purchase or lease of goods and/or services conforming to the following designated specifications,
terms, and conditions. This solicitation will require DCSD Board of Education approval.
Format and Submission of Proposals
Submittal responses to this solicitation will be received electronically on the DeKalb County School
District website at https://dekalbschoolsga.ionwave.net.
The format requirements for RFP responses are designed to ensure uniformity in the responses,
provide the information necessary to understand each offeror’s proposal, and facilitate an efficient and
comprehensive evaluation of all responses. Proposals must comply with the specifications and detailed
instructions stated in this RFP document, be signed by the certifying company official, and be presented
to the DCSD Purchasing Department according to the detailed instructions stated in this document.
• RFP responses must be submitted electronically via https://dekalbschoolsga.ionwave.net.
• Proposals must be presented in a PDF format. All attachments must be identified properly for
easy recognition and association.
• Each page of the response must be numbered.
• Each proposal must contain a detailed Table of Contents and must be organized in the same
order as the requirements are outlined in this RFP document. Each separate bullet point must
be addressed individually. A response that does not adhere to a “point-by-point” format may be
disqualified.
• Responses shall be organized simply and economically. Emphasis must be placed on
completeness and clarity. Proposals that do not include all the required information may be
disqualified.
All potential respondents must register as a vendor at https://dekalbschoolsga.ionwave.net.
Time is of the essence. Specify your earliest __________ and latest __________ service
commencement dates after receipt of award letter.
Approval by the DeKalb County Board of Education
Official approval by the DeKalb County Board of Education is required for this procurement. No contract
shall be construed to be formed without the advance official approval of the DeKalb County Board of
Education. The successful offeror will be notified after DeKalb County Board of Education
approval.
Funding Provisions
No award or contract will be made if funding is not approved by the DeKalb County Board of Education.
Compliance with Requirements
Offeror must indicate below whether or not their proposal is in complete compliance with the stated
requirements. If there are any deviations from these requirements, offeror must indicate in writing what
the exact deviations are and what actual services will be provided. Attach and label additional sheets if
necessary.
___ Proposal is in complete compliance with proposal requirements.
___ Proposal deviates from stated requirements as follows:
RFP 26-714 Synthetic Sports Flooring Services PAGE 6
________________________________________________________________________________
__________________________________________________________________________________
_______________________________________________________________________________
__________________________________________________________________________________
Cancellation
Awards, contracts, and extensions may be canceled for convenience by the DeKalb County School
District (DCSD) at any time. In the event of termination of contract by DCSD, the DCSD will be
responsible only for those services that have been delivered and accepted according to the RFP
requirements. Any cancellation for convenience by DCSD shall be effective three (3) business days after
receipt of the Notice of Cancellation for convenience from DCSD by the Offeror.
Fiscal Year Funding Implications
The fiscal year for DCSD begins July 1 and ends June 30. This solicitation and any resulting contract(s)
may contain renewal and extension options.
This solicitation, any resulting contract(s), and any renewal and extension options shall terminate
absolutely without further obligation on the part of DCSD at the end of the fiscal year in which this
solicitation was issued and at each June 30 renewal anniversary date thereafter unless the successful
offeror is notified otherwise and agrees in writing to the exercise of renewal and extension options.
Payment to Successful Vendor(s)
Payment for goods and services will be made by electronic funds transfer (EFT). Vendor(s) doing
business with DCSD are required to provide EFT payment information when registering as a DCSD
vendor at: https://www.dekalbschoolsga.org/purchasing/.
Rights Reserved
DCSD reserves the right to accept or reject any and/or all parts of responsive proposals received and/or
to reject all proposals submitted. DCSD reserves the right to award any resulting contract in the manner
that is in the best interest of and most advantageous to DCSD. DCSD reserves the right to waive any
technicalities or minor irregularities in responses received and to award the contract in the most beneficial
manner for DCSD. The decision of DCSD shall be final.
DCSD reserves the right to request and negotiate a “best and final” response from offerors.
Taxes
Purchases made by DCSD are not subject to federal, state, or local sales tax. A Sales Tax Exemption
Certificate will be furnished upon request.
F.O.B. Delivery
All prices are to be F.O.B. delivery to various DCSD locations.
Estimated Quantities
The quantities shown in this RFP document are estimates, which are provided for your information.
However, actual quantities purchased by DCSD may vary.
RFP 26-714 Synthetic Sports Flooring Services PAGE 7
Exclusions of Trade Usages
This RFP contains all of the terms, conditions and obligations to which the parties agree, and shall not
be modified, controlled, explained, supplemented or affected in any way by any usage of trade not
expressly included in this agreement.
Conditional Proposals
Proposals that are conditional and/or in any way qualify or vary the terms of these instructions, conditions,
and specifications shall be considered non-responsive and disqualified.
Offeror Failure
In the event services to be furnished by the successful offeror should for any reason fail to conform to
the scope of work contained herein, DCSD reserves the right to reject the services and further reserves
the right to terminate the contract.
Failure of the successful offeror to perform contracted services may also result in the removal of that
offeror from doing business with DCSD for a period of not less than one year.
Georgia Open Records Act
All proposals submitted in response to DCSD solicitations may be subject to the Georgia Open Records
Act, which permits any member of the public to inspect and/or copy documents prepared and maintained
or received in the course of the operation of the public office or agency.
No Assignment of Award
The successful offeror may not assign the award or contract to or subcontract with another party without
the express written permission of DCSD.
The Laws of the State of Georgia
This RFP and subsequent agreement are subject to the laws of the State of Georgia.
2 CFR 200.322(a)
§ 200.322 Domestic preferences for procurements.
(a) As appropriate and to the extent consistent with law, the non-Federal entity should, to the greatest
extent practicable under a Federal award, provide a preference for the purchase, acquisition, or use
of goods products, or materials produced in the United States (including but not limited to iron,
aluminum, steel, cement, or other manufactured products).
Additional Terms
In the event an award is made to an offeror, the resulting contract shall not depart from this document
unless agreed to in writing by DCSD and the successful offeror. DCSD shall not be bound by additional
terms and conditions and/or extraneous language added to this document by offerors.
ALL SOLICITATIONS ISSUED BY DCSD ARE ADVERTISED IN THE LEGAL SECTION OF THE
CHAMPION NEWSPAPER, (404) 373-7779, POSTED ON THE DCSD IONWAVE WEBSITE, AND
POSTED IN THE TEAM GEORGIA MARKETPLACE’S GEORGIA PROCUREMENT REGISTRY.
Offerors are solely responsible to review and make themselves aware of DCSD solicitations
posted on the following website:
https://dekalbschoolsga.ionwave.net/Login.aspx
RFP 26-714 Synthetic Sports Flooring Services PAGE 8
PART I
BACKGROUND AND INFORMATION
A. Objectives
DeKalb County School District (hereinafter, “DCSD”) is requesting qualified vendors to submit
proposals to provide Synthetic Sports Flooring Services.
Awarded offeror(s) shall provide services in accordance with the specifications, requirements and
terms and conditions stated herein. Services shall include all labor, materials, tools, specialized
equipment, supplies, trained personnel, insurance, travel, per diem, direct and indirect administrative
costs, overhead, tolls, parking, fuel, lodging, all other cost and charges, and all things and services
necessary to provide services, in accordance with the requirements of this RFP. There shall be no
add-on charges of any kind. DCSD reserves the right to make multiple awards.
B. General Information
DCSD is a metropolitan Atlanta public school system organized and existing under the Constitution
and laws of the State of Georgia. DCSD is located in the fourth largest county in Georgia. DeKalb
County is one of the most culturally diverse counties in the nation. DCSD has a student enrollment of
over 91,755 students in pre-kindergarten through grade 12. With more than 138 schools and centers,
DCSD educates the third largest pre-kindergarten through grade 12 student population in the State of
Georgia. DCSD is the second largest employer in DeKalb County with approximately 14,000
employees.
DCSD is dedicated to giving every student the best possible education through an intensive core
curriculum and specialized, challenging instructional and career programs. DCSD is striving to
become the premier K-12 school system of choice and desires to significantly improve leadership,
teaching, and student learning to fulfill its mission as an organization for public education.
DCSD includes approximately:
• 77 Elementary Schools
• 19 Middle Schools
• 22 High Schools
• 8 Start-up Charter Schools
• 12 Specialized Learning Centers
• 6 Administrative Centers, and
• 5 Athletic Stadiums
DCSD’s wide-area network connects instruction and administration sites to deliver technology and
learning tools to every child. The main administrative offices are located at 1701 Mountain Industrial
Boulevard, Stone Mountain, Georgia 30083. DCSD is governed by a seven-member Board of
Education.
C. Procurement Process
The procurement will be on a formally advertised basis. Proposals must be responsive to all aspects
of this RFP.
RFP 26-714 Synthetic Sports Flooring Services PAGE 9
D. Addenda
It is the responsibility of offerors to frequently check for any addenda, questions, and answers posted
on the Purchasing Bulletin Board on the DCSD website. Failure on the part of offerors to make
themselves aware of and comply with addenda requirements will not relieve them of this obligation.
All posted addenda must be printed, signed by the offeror, and included in the offeror’s RFP
submission.
Click on the following link to the Purchasing Bulletin Board: https://dekalbschoolsga.ionwave.net
E. Proposal Contact Person
The assigned contact person for offerors is Fred Christopher, Procurement Manager III-Non-Capital
who can be reached at (678) 676-0217 or by email to solicitationquestions@dekabschoolsga.org.
F. Prohibited Contact(s)
Except with the consent of the proposal contact person, all offerors, including any persons affiliated with
or in any way related to the offeror, are strictly prohibited from contacting DeKalb County Board of
Education members and DCSD employees or consultants on any matter having to do in any aspect with
this RFP between the time a request for proposal is formally released and a recommendation is made by
the administration to the Board, other than as provided herein. Communication with anyone other than
the proposal contact person regarding any portion of this RFP can result in the violating firm being
disqualified. Furthermore, no employee, officer, or agent of the DeKalb County Board of Education or
DCSD may participate in the selection, award or administration of a contract if he or she has a real or
apparent conflict of interest.
Board Member Communication with Prospective Vendors
Vendors shall not contact Board members individually for the purpose of soliciting a purchase or contract
between the time a request for proposal is formally released and a recommendation is made by the
administration to the Board. If a vendor violates this prohibition during this timeframe, consideration for
the vendor for award shall be invalidated. Board members shall be notified of possible violations and
actions taken.
G. Optional Virtual Pre-Proposal Conference
An optional virtual pre-proposal conference will be held via Microsoft Teams at 11:00 AM EST on
Tuesday, February 10, 2026.
Prospective offerors must provide the following information by 5:00 PM EST, on Monday, February 09,
2026:
Name and Title
Company Name
Telephone Number
Email Address
This information must be sent to solicitationquestions@dekalbschoolsga.org.
Please enter “Optional Virtual Pre-Proposal Conference – RFP 26-714 Synthetic Sports Flooring
Services” in the subject line of your email. An invitation will be sent via Microsoft Teams to those providing
the above information no later than Tuesday, February 10, 2026, by 10:30 AM EST.
RFP 26-714 Synthetic Sports Flooring Services PAGE 10
H. Proposal Submission Deadline
All potential offerors must register as a vendor at https://dekalbschoolsga.ionwave.net.
Proposals in response to this RFP must be received electronically via IonWave no later than 2:00 PM
on Thursday, February 26, 2026. Proposals received after the stated deadline will not be considered.
I. Virtual Public Acknowledgement
The public acknowledgment will be held virtually through Microsoft Teams on Thursday, February 26, 2026, at
3:00 PM EST. For those who would like to attend the acknowledgement, please register no later than
Wednesday, February 25, 2026, by 5:00 PM EST, by sending an email to
solicitationquestions@dekalbschoolsga.org.
Please enter “Public Acknowledgement - RFP 26-714 Synthetic Sports Flooring Services” in the subject
line of your email.
An invitation will be sent via Microsoft Teams to those participants no later than Thursday, February 26, 2026,
by 2:30 PM EST.
J. Questions and Answers
It is intended that this RFP be adequate for any offeror to respond to DCSD’s requirements. However, should
offerors have questions, all questions shall be submitted electronically to:
https://dekalbschoolsga.ionwave.net. Questions submitted to any other mailbox, voice mail or e-mail
address will not be considered for response.
The deadline for submitting questions is Friday, February 13, 2026, at 12:00 PM EST. Questions received
after the deadline will not be considered.
All questions received by the deadline shall be answered in writing and both the questions and answers will
be posted to the website https://dekalbschoolsga.ionwave.net no later than Friday, February 20, 2026,
at 4:30 PM EST.
Responses to questions will not be posted on official DCSD holidays.
RFP 26-714 Synthetic Sports Flooring Services PAGE 11
PART II
GENERAL REQUIREMENTS
A. Offeror Performance
The successful offeror is required to perform and fulfill all the undertakings, covenants, terms,
conditions, and agreements of this RFP document and any negotiated contract(s). Specifications
contained herein and in the successful response will become contractual obligations if an award
ensues. Failure of the offeror to fully perform these obligations may result in the cancellation of the
award and contract.
DCSD will look to the offeror and his/her identified personnel to coordinate and deliver the services
described in this RFP. The services shall not be delegated to sub-offerors or assigned to any third
party.
B. News Release
Any news release or publicity pertaining to any phase of this project must be cleared through the
DCSD Executive Director of Communications.
C. Non-Discrimination
DCSD does not discriminate based on race, color, religion, sex, national origin, age, or disability in
any of its employment practices, education programs, services or activities.
DCSD supports an open, fair, and impartial free-market system which maximizes competition and
seeks to include all responsible businesses and to provide ample opportunities for business growth
and development. Minority businesses are encouraged and given the opportunity to bid on various
projects; however, all responses will be evaluated on the same criteria. It is not the intention or
desire of DCSD to restrict or impede competition, nor to increase the cost of the work.
D. Drug-Free Workplace
By submission of a response to this RFP, the offeror certifies that he/she and his/her employees
shall not engage in the unlawful manufacture, sale, distribution, dispensation, possession, or use
of controlled substance or drugs during the performance of the contract.
E. Smoke-Free Workplace
By submission of a response to this RFP, the offeror certifies that he/she and his/her employees
shall not use tobacco products on DCSD property at any time during the performance of this
contract.
F. Background Checks
A criminal background check must be performed on all contractors, consultants, subcontractors,
volunteers and vendors (hereinafter jointly referred to as "Individuals") who provide services on
DCSD premises, supervise services on DCSD premises, or has contact with students. These
Individuals shall undergo the same criminal background check, within the last 365 days, as required
by DCSD employees. Such background checks will be performed by DCSD at the expense of the
Individual at a cost of $45.00 per individual.
Additionally, any charges against the Individual, may be deemed unacceptable in DCSD’s sole
discretion regardless of whether dismissed, expunged, sealed, removed from the record, treated as
a “first offender” or dead docketed. Upon receipt and evaluation of DCSD’s background check
RFP 26-714 Synthetic Sports Flooring Services PAGE 12
results, DCSD may demand that the Individual have no contact with DCSD students or parents or
provide services to DCSD premises.
Any failure of the contractor to obtain a criminal records background check through DCSD, as stated
herein, may result in termination of any resulting contract between contractor and DCSD.
G. Costs Incurred
DCSD is not liable for any costs incurred by an offeror in preparing and/or submitting a response
to this RFP or for any interview if requested. Any and all costs incurred by the offeror in preparing
and/or submitting a response to this RFP and interviewing with DCSD (if requested) shall be the
sole responsibility of the offeror and shall not be reimbursed by DCSD.
There is no guarantee of any offeror receiving an award as a result of submitting a response to this
RFP.
H. Insurance
Certificate of Insurance and/or ACORD Form is required with solicitation submittal and
required upon award.
Upload this documentation under the Response Attachment tab via IonWave titled
“Certificate of Insurance.”
The DCSD Director of Risk Management sets insurance and indemnification requirements for
each Solicitation.
Certificate of Insurance / Accord Form is required with solicitation submittal upon award. Provision
of Certificate of Insurance is a mandatory requirement. Proposals submitted with certificates
of insurance will be considered conditionally responsive to the insurance and indemnification
requirement. Final award of this RFP will be contingent upon receipt within six (6) business days of
request for insurance documentation complete with the following requirements and fully acceptable
to the DCSD Risk Manager. No work will commence / no purchases will be made without the written
statement of approval of insurance coverage from the DCSD Risk Manager. In the event the
awarded offeror cannot produce insurance coverage acceptable to the Risk Manager within the time
provided, DCSD reserves the right to award this solicitation to the first runner-up.
(1) The successful Offeror shall procure and maintain throughout the term of this agreement
a policy or policies of insurance providing coverage as set forth below that shall protect the
offeror and the Indemnitees (as defined in Part II, Section I of this RFP) from any claims for
bodily injury, property damage, or personal injury which may arise out of offeror’s operations
under this agreement. The foregoing policies shall be obtained from insurance companies
approved to do business in the State of Georgia and companies acceptable to DCSD. Offeror
shall procure the insurance policy(ies) at the offeror’s own expense and shall furnish to DCSD
a certificate of insurance containing the following:
(a) Name and address of authorized agent;
(b) Name and address of insured;
(c) Name of insurance company;
(d) Description of coverage in standard terminology;
(e) Policy period;
(f) Policy Number;
(g) Limits of liability;
(h) Name and address of certificate holder;
RFP 26-714 Synthetic Sports Flooring Services PAGE 13
(i) Acknowledgment to the DCSD of notice of expiration or cancellation;
(j) Signature of authorized agent;
(k) Telephone number of authorized agent; and
(l) Details of policy exclusions applicable to this agreement in comments section of
insurance certificate.
All certificates evidencing primary and excess layers shall be renewed and kept current and
up to date on an annual basis.
(2) Offeror is required to maintain the following insurance coverage during the term of this
agreement:
(a) Workers Compensation Insurance in the amounts of the statutory limits established by
The General Assembly of the State of Georgia. Offeror shall have the ability to self-insure its
required workers’ compensation coverage if offeror is an approved self-insurer in the State of
Georgia.
(b) Commercial General Liability Policy, or equivalent coverage, to include products and
completed operations liability and contractual liability. The Commercial General Liability
Policy shall have dollar limits sufficient to insure that there is no gap in coverage between this
policy and any excess or Commercial Umbrella Policy described below.
(c) Automobile Liability Policy to include but not be limited to liability coverage on any
owned, non-owned and hired vehicle used by offeror or offeror’s personnel in the
performance of this agreement. The Comprehensive Automobile Policy shall have dollar
limits sufficient to insure that there is no gap in coverage between this policy and the
excess or Commercial Umbrella Policy required under this agreement.
(d) Commercial Umbrella or Excess Liability Policy, which must provide the same or broader
coverage than those provided for in the above Comprehensive General Liability and Business
Auto Policies. Policy limits for the Commercial Umbrella or Excess Liability Policy shall have
an annual occurrence and annual aggregate limit not less than $2,000,000 per claim.
(e) Professional Liability or Errors & Omissions coverage with limits not less than $2,000,000
per claim/$2,000,000 aggregate. The deductible shall not exceed $10,000 per claim.
(f) Under all coverage and certificates required hereunder, policies shall or be endorsed
to include the following terms and conditions:
(i) All policies and coverage shall be on an “occurrence” not “claims made” basis
(excepting (e) above)
(ii) The foregoing policies shall contain a provision that coverage afforded under the
policies will not be canceled, or not renewed, allowed to lapse for any reason until at
least thirty (30) days prior written notice has been given to DCSD.
(iii) Shall waive all right of subrogation against Indemnitees (as defined in Part II,
Section I of this RFP) for losses arising out of this agreement.
RFP 26-714 Synthetic Sports Flooring Services PAGE 14
(iv) A severability of interest or cross liability clause or endorsement applies to
commercial general liability and excess liability policies.
(v) Certificates of Insurance showing such coverage to be in force shall be filed with
DCSD prior to commencement or continuation of any work under this agreement.
(vi) All such coverage shall remain in full force and effect during the term and any
renewal or extension thereof.
(g) Under coverage and certificates required under Sections 2(a), 2(b), (c), and (d) above,
policies shall be endorsed to include the following terms and conditions:
(i) Minimum limits of $1,000,000 per occurrence $2,000,000 in the annual aggregate.
Primary limits of coverage in the amount of $1,000,000 per occurrence must be with
insurers approved to conduct business in the State of Georgia. Excess or umbrella liability
insurance may be placed with any insurer submitted by offeror, including captive or self-
insured programs, with the prior written approval of DCSD.
(ii) Contractual liability coverage, specifically referencing this agreement and its
Indemnity applies to liability assumed by the named insured.
(iii) Shall include Indemnitees as additional insured except on coverages (2) (a) and (2)(e).
(iv) Shall waive all right of subrogation against Indemnitees (as defined in Part II, Section
I of this RFP) for losses arising out of this agreement.
(v) A severability of interest or cross liability clause or endorsement applies to commercial
general liability and excess liability policies.
(vi) Shall be primary and not excess to any other coverage provided by or available to the
Indemnitees (as defined in Part II, Section H of this RFP).
(h) Offeror shall require any and all subofferors performing work under this agreement to
carry insurance of the types and with limits of liability as offeror shall deem appropriate
and adequate for the work being performed. However, the obligations of the offeror to the
Indemnitees assumed in Sections of Indemnification, and Insurance shall not be reduced or
diminished by the standards set for the subofferors. Further, offeror agrees that their
obligations to indemnify and insure the Indemnitees shall pertain to all losses arising out of
the subofferor’s acts or negligence in the same manner and to the same extent as if committed
by the offeror. Offeror shall obtain and make available for inspection by DCSD, current
certificates of insurance evidencing insurance coverage by such subofferors.
I. Indemnification
1) The successful offeror shall indemnify, defend, and hold harmless the DeKalb County School
Board, the DeKalb County School District, DCSD, and their officials, officers, employees,
agents, volunteers, and assigns (all of whom may collectively be referred to as "Indemnitees"
throughout this RFP), from any and all claims, demands, suits, actions, legal or administrative
proceedings, losses, liabilities, costs, interest, and damages of every kind and description,
including any attorneys’ fees and/or litigation and investigative expenses, for bodily injury,
personal injury, (including but not limited to offeror’s employees), or loss or destruction of
RFP 26-714 Synthetic Sports Flooring Services PAGE 15
property (including loss of use, damage or destruction of DCSD owned property) to the extent
that any such claim or suit was caused by, arose out of, or contributed to, in whole or in part,
by reason of any act, omission, professional error, fault, mistake, or negligence whether active,
passive or imputed, of the offeror its employees, agents, representatives, or their employees,
agents, or representatives in connection with or incidental to offeror’s performance of the
agreed-upon services regardless of whether such liability, claim, damage, loss, cost or
expense is caused in part by an Indemnitee.
2) The successful offeror shall also indemnify, defend, and hold harmless the Indemnitees from
any and all costs, expenses, claims, demands, rights, liabilities and causes of action inuring to
offeror from events over which the Indemnitees exercise no control, such as Acts of God,
strikes or government restrictions.
Offeror's obligation to indemnify any Indemnitee shall survive the completion, expiration, or
termination of offeror’s agreed-upon services for any reason.
J. Illegal Immigration Reform and Enforcement Act of
Upload this documentation under the Response Attachment tab via IonWave titled
“IMMIGRATION SECURITY DOCUMENTATION”.
The Illegal Immigration Reform and Enforcement Act of 2011 applies to and is a requirement for all
DeKalb County School District solicitations for physical performance of services (i.e., public works
contracts). The Illegal Immigration Reform and Enforcement Act of 2011 does not apply to
solicitations for items, commodities and products.
Offerors must complete and/or have their subcontractors complete the following forms:
1) Immigration and Security Certification
2) Offeror E-Verify Affidavit
3) Contractor Affidavit (Contractor Only)
4) Subcontractor Affidavit (Subcontractor Only); and
5) Sub-Subcontractor Affidavit (Sub-Subcontractor Only)
The Immigration and Security Certification, the Offeror E-Verify Affidavit, the Contractor Affidavit,
Subcontractor Affidavit and the Sub-Subcontractor Affidavit must be completed, notarized and
submitted with your bid response.
I acknowledge the Illegal Immigration Reform and Enforcement Act of 2011 requirements for service
providers and confirm by my signature below that the Immigration and Security Certification, the
Contractor Affidavit, the Subcontractor Affidavit and the Sub-Subcontractor Affidavit are each
completed, notarized and made a part of this solicitation response package. I also acknowledge that
all items or services furnished to DCSD must comply with applicable federal and state immigration
laws, and regulation.
______Please check here if the Illegal Immigration and Reform Act of 2011 does not apply to your
solicitation, because it is one for items, commodities, or products. If this does not apply to any portion
of the solicitation, then the Offeror is not required to complete the Contractor Affidavit, the
Subcontractor Affidavit and the Sub-Subcontractor Affidavit (reference Attachment page).
RFP 26-714 Synthetic Sports Flooring Services PAGE 16
K. Interviews
DCSD reserves the right to require offerors to participate in one or more interviews with DCSD board
members and/or staff. Offerors must be prepared to discuss the salient points of their proposal within
two (2) normal working days of being asked to participate in interviews. There are to be no
presentations, individually or collectively, without such invitation.
L. Contract Terms
In the event DCSD determines that outsourcing these services are in its best interest, with the
approval of the DeKalb County Board of Education, the successful offeror will be notified in writing. A
contract confirming firm fixed price and other terms shall be signed by the parties. Services will
begin on or about June 2026. The initial contract duration shall be for one year from the final
execution date of both parties. The contract may contain up to four (4) 1-year extension
options contingent upon DCSD’s offer of such extension, the successful offeror’s acceptance and the
approval of the DeKalb County Board of Education to extend the contract. The contract is subject to
the approval of the DeKalb County Board of Education and to fiscal year funding limitations. The
contract price must be held firm for the entire term of the contract.
DCSD reserves the right to terminate any resulting contract for convenience. In the event of contract
termination by DCSD, the DCSD will be responsible only for those services and deliverables that have
been received and accepted. Any cancellation for convenience by DCSD shall be effective three (3)
business days after receipt of the Notice of Cancellation for convenience from DCSD by the
offeror. Non-performance of contract terms shall give sufficient cause for DCSD to cancel the
contract. Non-performance shall be construed to include, but is not limited to, failure of the offeror to
deliver equipment or perform services in the time specified or in the manner required.
A contract is attached which includes all of the terms and conditions that the offeror must affirm and
comply. Refer to Appendix A, Sample Service Agreement. Please review DCSD’s attached contract
terms and conditions prior to submitting a response to this RFP. Offerors should plan on the contract
terms and conditions attached to this RFP being included in any award as a result of this
RFP. Therefore, all costs associated with complying with these requirements should be included in any
pricing quoted by the offeror.
M. Permits and Applicable Laws
By submitting a proposal, offeror acknowledges its acceptance of the RFP specifications and the
contract terms and conditions without change except as otherwise expressly stated in the submitted
proposal.
If an offeror takes exception to a contract term or provision, the offeror must state the reason for the
exception and state the specific contract language it proposes to include in place of the provision. Any
exceptions to the contract must be submitted as an attachment to the offeror’s response. Proposed
exceptions must not conflict with or attempt to preempt mandatory requirements specified in the RFP.
Offerors shall at their own expense obtain all necessary permits, certifications, and licenses and shall
comply with all applicable local, state, and federal laws, ordinances, rules, and regulations necessary
to the full execution of the requirements stated herein. Offerors shall maintain all such permits, licenses,
certifications, and compliances in a current status throughout the course of the contract. Offerors shall
submit copies of permits, licenses, and certifications evidencing proof of the aforementioned
RFP 26-714 Synthetic Sports Flooring Services PAGE 17
immediately upon request of DCSD. Offerors shall be in compliance with registration with the Georgia
Secretary of State’s office as applicable.
N. Infringement
Offeror shall fully indemnify Indemnitees against any claims of infringement of any patent, copyright,
trade secret, trademark, or other intellectual property rights related to the offeror’s response to this RFP
or services performed upon contract award. Offeror’s obligation to indemnify any Indemnitee shall
survive the completion, expiration, or termination of offeror’s agreed-upon services for any reason.
O. Ownership Rights
DCSD shall retain ownership rights to the contents of all documents, supporting literature, and data
submitted by offerors to this RFP.
P. Non-Collusion
Upload this documentation under the Response Attachment tab via IonWave titled “NON-
COLLUSION”
Offerors shall fully certify that they, as individuals or as officials of a business entity, have not entered
into any agreement, participated in collusion, or otherwise taken any action in restraint of free and
competitive responses to this RFP. Further, offerors guarantee that their response is not made in
conjunction with or on behalf of another party and that they have not been directly or indirectly induced
in any manner or taken any action to result in a restriction of trade or in an unfair advantage.
Q. Conflict of Interest
Upload this documentation under the Response Attachment tab via IonWave titled “Conflict of
Interest”.
Offeror shall use its best efforts to disclose with their proposal the name of any officer, director, or agent
who also is a DCSD employee, agent, representative, contractor, immediate family member (spouse,
child, sibling, or parent or the spouse of a child, sibling or parent) or DeKalb County Board of Education
member.
Offerors shall also disclose the name of any DCSD employee, agent, representative, contractor,
immediate family member or board member who owns, directly or indirectly, an interest in five percent
or more in the Offeror’s company or any of its branches. In the event the Offeror was aware of a conflict
of interest prior to the award of the contract and did not disclose the conflict DCSD may, at its discretion,
terminate the contract for default.
The Offeror further agrees that, if after award, a conflict of interest is discovered, an immediate and full
disclosure in writing must be made to the DCSD Purchasing Department which must include a
description of the action which the Offeror has taken or proposes to take to avoid or mitigate such
conflicts. If a conflict of interest is determined to exist, DCSD may, at its discretion, cancel the
contract. Offerors shall certify that their response to this RFP is impartial, at arms-length, and free of
any conflict of interest at this time, unfair advantage, or personal benefit to any DCSD official.
RFP 26-714 Synthetic Sports Flooring Services PAGE 18
R. Financial Stability
Upload this documentation under the Response Attachment tab via IonWave titled
“FINANCIAL STATEMENTS”.
1. Offerors shall provide a copy of their company’s audited financial statements for the
previous two (2) years – 2023 and 2024. A certified audit is preferred however, an offeror’s
2023 and 2024 tax returns and balance sheets will be accepted.
2. Indicate here if your company is publicly traded or not publicly traded:
My company is publicly traded. _____/
My company is not publicly traded. _____/
3. If your company is a publicly traded company, provide a copy of your company’s annual
report for the previous two (2) years – 2023 and 2024.
4. List all civil and criminal proceedings your company has been the subject of, or named a party
in, and provide the outcome of those proceedings. This list should include any lawsuits,
administrative actions, or litigation to which your company is currently a party or has been a
party. Please explain the basis for all claims, your response to those claims and state whether
a settlement was reached, or a judgment entered.
5. State whether your company, or any affiliate currently or previously associated with your
company, has ever filed a petition in bankruptcy, taken any actions with respect to insolvency,
reorganization, receivership, moratoriums or assignment for the benefit of creditors, or
otherwise sought relief from creditors.
6. State whether your company was the subject of any order, judgment or decree not
subsequently reversed, suspended or vacated by any court permanently enjoining your
company from engaging in any type of business practice.
S. No Obligation/No Award Guaranteed/Cost to Propose
This RFP does not commit DCSD to contract with any offeror to this RFP. There is no guarantee of any
offeror receiving an award or contract as a result of submitting a response to this RFP. The contract, if
any, will be awarded to the offeror whose proposal offers the best value to DCSD in meeting the required
scope of work described herein, if the appropriate funds are available and the contract is approved by
the DeKalb County Board of Education. No obligation or commitment is incurred by the DeKalb County
Board of Education from the receipt of any proposal, marketing materials, or presentations. There is
no guarantee that any offeror will receive an award as a result of submitting a proposal. Any/all costs
incurred by the offeror in preparation and submission of this proposal are the sole responsibility of the
offeror. Expenses incurred by the offeror will not be reimbursed by DCSD or become a reason for
contracting with the offeror.
T. Confidentiality and Non-Disclosure
Information made available to offerors by DCSD shall be used only for purposes related to responding
to this RFP and shall not be used for any other purpose without the express written permission of
DCSD.
Offerors to this RFP unequivocally agree to assume responsibility for protecting and safeguarding the
confidentiality of DCSD records that are not public information. Such information may include but is not
limited to student and human resource file contents.
RFP 26-714 Synthetic Sports Flooring Services PAGE 19
U. Business License
Upload this documentation under the Response Attachment tab via IonWave titled
“BUSINESS LICENSE”.
Offerors shall submit with their proposal, a copy of their valid company business license. If the offeror
is a Georgia corporation, offeror shall submit a valid county or city business license.
If the offeror is not a Georgia corporation, offeror shall submit a certificate of authority to transact
business in the state of Georgia and a copy of their valid business license issued by their home
jurisdiction. If offeror holds a professional certification which is licensed by the state of Georgia, offeror
shall submit a copy of their valid professional license. Any license submitted in response to this
requirement shall be maintained by the offeror for the duration of the contract.
V. Protest Process
This section describes the mandatory administrative procedure whereby Offerors submitting sealed
competitive bids/proposals (hereinafter referred to as “bidders”) to DCSD for proposals worth
$100,000 or more may challenge the solicitation process, and whereby bidders/Offerors on sealed
competitive bids directly related to Vendor Services for proposals worth $100,000 or more, may
challenge contract awards.
1. Protests. A bidder may file a written protest challenging DCSD’s compliance with applicable
procurement procedures subject to the bidder’s compliance with the provisions outlined below.
Any such written protest will be resolved in accordance with these provisions:
a) appropriate identification of the solicitation;
b) a statement of reasons for the protest;
c) supporting exhibits, evidence, or documents to substantiate any claims unless not available
within the filing time (in which case the Offeror must proceed to file the protest during the
filing period identified below but state the expected availability of the material); and the
desired remedy.
2. Types of Challenges. Any bidder interested in and capable of responding to a competitive
solicitation may file a protest with respect to the competitive solicitation process including, but
not limited to, a challenge to specifications or any events or facts arising during the solicitation
process. Any bidder submitting a timely bid/proposal in response to a competitive solicitation
may file a protest with respect to DCSD’s intended or actual contract award including, but not
limited to, events or facts arising during the evaluation and/or negotiation process.
3. Form of Protest. At a minimum, the written protest must include the following:
a) the name and address of the protestor;
b) appropriate identification of the solicitation;
c) a statement of reasons for the protest;
d) supporting exhibits, evidence, or documents to substantiate any claims unless not available
within the filing time (in which case the Offeror must proceed to file the protest during the
filing period identified below but state the expected availability of the material); and the
desired remedy.
DCSD, at its discretion, may deem issues not raised in the initial protest as waived with
prejudice by the protesting Offeror.
RFP 26-714 Synthetic Sports Flooring Services PAGE 20
4. Filing Protests. A protest is considered to be properly filed when it is in writing, signed by a
company officer authorized to sign contracts on behalf of the Offeror, and is received by the
Vendor Services. The protest may be sent by any of the following means:
MAIL: Attention: Carla Smith, Executive Director
DeKalb County School District
Vendor Services
1701 Mountain Industrial Boulevard
Stone Mountain, Georgia 30083
Email: solicitationquestions@dekalbschoolsga.org
The Offeror must observe the following deadlines when filing a protest:
Type of Protest Protest Filing Deadline
Challenge to Competitive Two (2) business days prior to the
Solicitation Process closing date and time of the solicitation
as identified on the Invitation to Bid.
Challenge to an Intended or In the event DCSD posts a Notice of
Actual Contract Award Intent to Award (“NOIA”), the protest must
be filed within ten (10) calendar days of
the date the NOIA is posted.
In the event DCSD does not post a
NOIA, the protest must be filed within ten
(10) calendar days of the date the Notice
of Award (“NOA”) is posted.
If a bidder fails to file a protest by the applicable deadline, such failure shall be deemed
as a waiver with prejudice of any grounds the bidder may have for protest.
5. Stay of procurement during protest review.
When a protest challenging the competitive solicitation process has been timely filed at least
two (2) business days prior to the closing date and time, the solicitation shall not close until a
final decision resolving the protest has been issued, unless the facilities management
department makes a written determination that the closing of the solicitation without delay is
necessary to protect the interests of DCSD.
When a protest challenging an intended contract award has been timely filed, DCSD shall not
proceed to actual contract award unless the Vendor Services Department makes a written
determination that the issuance of a contract or performance of the contract without delay is
necessary to protect the interests of DCSD. If it is determined that it is necessary to proceed
with contract performance without delay, the bidder/Offeror with this contingent contract may
proceed with performance and receive payment for work performed in strict accordance with
the terms of the contract. The provisions of this paragraph are not applicable to a protest
pertaining to events or facts arising during the solicitation process.
RFP 26-714 Synthetic Sports Flooring Services PAGE 21
6. Protest Resolution.
The Vendor Services Department shall review and issue a written decision on the protest
within seven (7) business days. This decision shall be deemed final. Available remedies for
sustained protests are as follows:
• If a protest is sustained prior to the closing date and time of the
solicitation, available remedies may include, but are not limited to, the
following: modification of the solicitation document including, but not
limited to, specifications and terms and conditions; extension of the
solicitation closing date and time (as appropriate); and cancellation of the
solicitation.
• If a protest of the intended/actual contract award is sustained, available
remedies may include but are not limited to, the following: revision or
cancellation of the NOIA/NOA, re-evaluation and re-award, or re-
solicitation with appropriate changes to the new solicitation.
7. Costs
In no event shall a bidder be entitled to recover any costs incurred in connection with the solicitation
or protest process, including, but not limited to, the costs of preparing a bid/proposal, the costs of
participating in the protest process, or any attorney fees.
RFP 26-714 Synthetic Sports Flooring Services PAGE 22
PART III
SCOPE OF WORK
A. Purpose/Project Overview
DeKalb County School District is seeking proposals from qualified offerors with professional
qualities and technical competence for Synthetic Sports Flooring Services.
Awarded offeror shall provide equipment and services in accordance with the scope of work,
requirements and terms and conditions stated herein. Services will include all labor, materials,
tools, specialized equipment, supplies, trained personnel, insurance, travel, per diem, direct and
indirect administrative costs, overhead, tolls, parking, fuel, lodging, all other cost and charges, and
all things and services necessary and in accordance with the requirements of this RFP. There
shall be no add-on charges of any kind.
DCSD, at its discretion, determines the criteria and process whereby proposals are evaluated and
awarded. No damages shall be recoverable by any challenger as a result of these determinations
or decisions by DCSD.
DCSD reserves the right to make multiple awards and will be responsible for administration of this
contract.
B. Project Scope of Work
The DeKalb County School District (DCSD) seeks proposals from qualified, experienced, and
responsive contractors to provide district-wide synthetic sports flooring services, including the
repair, replacement, and installation of a variety of flooring systems for school gymnasiums,
multipurpose athletic spaces, fitness centers, and specialty performance areas.
This indefinite-delivery/indefinite-quantity (IDIQ) contract will cover:
• Scheduled capital improvement projects
• Urgent and emergency repairs
• Special projects and facility upgrades
The goal is to maintain safe, durable, high-performance athletic flooring systems that meet the
diverse needs of elementary, middle, and high school facilities while ensuring compliance with
applicable building codes, athletic performance standards, and safety guidelines.
II. Scope of Work/ Specifications
To be considered, vendors must demonstrate proven experience and technical capability in
implementing Synthetic Sports Flooring Services comparable to K-12 school districts.
The awarded contractor(s) shall provide all labor, supervision, materials, equipment, tools,
transportation, permits, and incidentals required for turnkey flooring services.
a. Full Gym Floor Replacement
• Demolition & Removal: Safely remove and dispose of existing flooring (rubber, synthetic,
hardwood, or other types) in accordance with environmental regulations.
RFP 26-714 Synthetic Sports Flooring Services PAGE 23
• Subfloor Preparation: Conduct thorough inspection and testing; address uneven surfaces,
moisture intrusion, and structural deficiencies. Install leveling compounds and vapor
barriers as needed.
• Installation of New Systems: Provide and install flooring that meets or exceeds industry
durability and performance standards (e.g., ASTM, MFMA, NFPA). Flooring options may
include synthetic polyurethane, rubber, or equivalent systems.
• Finishing: Apply protective coatings, sealants, and custom-painted game lines or markings
per athletic regulations.
• Site Restoration: Remove debris, clean site, and return area to service-ready condition.
b. Specialty Flooring Installation
Contractors must have demonstrated experience with specialty athletic flooring, including but not
limited to:
Flooring Type Typical Application
Rubber Flooring Weight rooms, fitness centers, indoor
tracks, impact zones
c. Rubber Athletic Flooring (Comparable to Mondo or Equivalent)
When rubber athletic flooring is specified, the product must meet salient characteristics
comparable to premium-grade systems such as Mondo.
Vendors may propose alternate brands provided they meet or exceed the following minimum
performance criteria:
• Durability: UV- and abrasion-resistant surface meeting ASTM wear standards.
• Warranty: Minimum 15-year manufacturer warranty against excessive wear.
• Safety & Comfort: Slip-resistant surface, shock and noise absorption, anti-fatigue
properties, Class 1 fire rating.
• Sanitation: Resistance to fungal, bacterial, and microbial growth.
• Maintenance: Low-maintenance surface requiring no waxing or stripping.
• Sustainability: 100% recyclable materials and GREENGUARD Gold certification or
equivalent. Vendors must submit technical documentation, test data, and manufacturer’s
specifications for any non-Mondo products to verify compliance.
d. Ancillary Services (Optional)
When directly related to a flooring project, vendors may provide:
• Disposal of old flooring and adhesives
• After-hours or weekend installations
• Extended labor/material warranties
RFP 26-714 Synthetic Sports Flooring Services PAGE 24
• Custom graphics or logo painting
• Moisture testing and mitigation
• Subfloor leveling and vapor barrier installation
• Post-project inspection, cleaning, and maintenance training
e. Site Coordination & Execution
• Coordinate all work with DCSD Facilities staff and school administrators to minimize
disruption.
• Implement dust control, ventilation, and protective measures in occupied spaces.
• Adhere to DCSD safety, access, and visitor protocols.
• Complete work within agreed timelines; delays must be communicated immediately.
f. Task Order Process
• All projects will be issued via task orders with a written purchase order.
• Contractor must perform a site visit within 5 business days of request.
• Contractor must submit a detailed written proposal (materials, labor, schedule) within
7 business days.
• Work may only begin upon receipt of written DCSD authorization.
g. Warranty & Close-Out
• Minimum 1-year workmanship warranty.
• Manufacturer warranty documentation for all products installed.
• Post-installation walkthrough and punch list resolution.
• Delivery of maintenance manuals and care instructions to facility staff.
C. Brochures, Catalogs, Manuals, Websites, Literature
In addition to the formal response to this RFP, all offerors are encouraged to submit brochures,
catalogs, manuals, website materials, industry literature, and any other marketing and
informational media which will support and enhance their submission value.
D. Added Value
Offerors are encouraged to describe in detail all added value or additional services or benefits
available and offered at no cost to DCSD in their RFP responses. Attach and label as “ADDED
VALUE.”
RFP 26-714 Synthetic Sports Flooring Services PAGE 25
E. Technical Proposal
DCSD advertises this RFP as an opportunity for interested and qualified firms specializing in
providing Synthetic Sports Flooring Services to submit responses consistent with the scope of
work stated herein. Respondents to this RFP are encouraged to submit their most comprehensive,
innovative and creative proposals for services for DCSD.
DCSD may, at its sole discretion, select or reject all or portions of the service(s) proposed from
responsive offerors. As a part of the evaluation process, DCSD may find it necessary to evaluate
the addition or deletion of components of an offeror’s proposal in order to make equivalent
comparisons to other proposals. DCSD will select the offeror whose proposal DCSD determines
best meets the needs of DCSD, based on the requirements and evaluation criteria set forth herein.
The determination of the successful proposal will be based upon information supplied by the offeror
in the RFP response and upon other information that will be obtained by DCSD as it deems
necessary. Proposal conformance to RFP instructions, terms, conditions, and requirements is
critical to offeror responsiveness.
The lowest-cost proposal submitted may not necessarily be determined to be the most responsive
and responsible proposal when all factors have been considered. However, the quoted price is an
important factor in the determination of the selected proposal.
Technical Proposals shall include the following:
Compliance Information
Firms must meet minimum criteria as specified to receive further consideration. This is a
compliance section and carries no evaluation points. Proposals shall include the following:
The submitting company must be licensed by the State of Georgia or otherwise duly licensed in
such a manner as to be able to provide all services specified in this RFP in Georgia and all
documents must be in the name of the submitting company.
All employees of the submitting company that are assigned to this project must be either licensed
by the State of Georgia or, if licensed by another state, authorized by Georgia to provide the
licensed services in Georgia. Company must submit copies of all employees’ licenses that will be
assigned to this project.
Litigation Information: Identify and briefly discuss any instances in the past five (5) years where
your contract was terminated, with or without cause. Provide Owner name, project name and
Owner Project Representative Name and Number. For joint ventures responding to this RFP,
provide the above information as it pertains to the joint venture and for each partner or entity
creating said joint venture. If there is no failure or failures to complete a contract, please
include a statement that the Firm has never failed to complete a contract or contracts or
have defaulted or have been declared in default on any contract.
Identify any legal actions that have been filed against your company for services rendered in
connection within the past (5) years. Provide a brief explanation for each occurrence and the
outcome/disposition.
RFP 26-714 Synthetic Sports Flooring Services PAGE 26
If there have been no legal actions filed against your company, please include a statement
that the Company has not had any legal actions filed against them in the past five (5) years.
Evaluation Criteria
An Evaluation Committee will evaluate the proposals using the following criteria:
1. Firm’s Overview (20 Points)
a. Provide a full and complete company profile to include, but not limited to Firm’s
name, address, headquarters and or branch office handling this project, as well as
primary contact name, title, related telephone/fax numbers and email address.
b. State how many years licensed to do business under the name stated above.
Describe firm ownership structure and history.
c. List the number of permanent, licensed (if applicable) employees and provide an
organizational chart of the firm. Include management-level employee(s) the firm
intends to assign to the project. Include a professional biographical summary
including any certifications/licenses and detailed outline of the role and
responsibility of each employee that will be assigned to the project.
1. Scope of Services (35 points)
a. Please provide your company’s detailed methodology and proposed strategy for
providing a Synthetic Sports Flooring Services. The detailed methodology and
strategy shall include but is not limited to the following:
i. Detailed description of your company’s proposed solution’s
capabilities including but not limited to:
• Types of gym and specialty flooring systems your company can
supply and install (e.g., rubber, or equivalent).
• Compliance of proposed products with relevant industry standards
(ASTM, MFMA, NFPA, ADA, etc.).
• Durability, safety, and performance features of the flooring solutions,
including slip resistance, shock absorption, noise reduction, and fire
ratings.
• Environmental sustainability attributes (e.g., recyclability, low-VOC
materials, GREENGUARD Gold or equivalent certifications).
RFP 26-714 Synthetic Sports Flooring Services PAGE 27
• Available customization options (school logos, game lines, color
schemes, court markings).
• Compatibility with existing subfloor systems or facility layouts.
• Warranty coverage terms for materials and workmanship.
• Evidence of proven performance in similar K–12 or athletic facility
installations.
ii. Detailed description of how your company will provide or complete
the following:
• Conducting site assessments and pre-installation inspections to
verify conditions and identify potential risks.
• Preparing subfloor surfaces, including leveling, moisture mitigation,
and vapor barrier installation as needed.
• Removing and disposing of existing flooring and adhesives in
accordance with environmental and safety regulations.
• Installing new flooring systems according to manufacturer
specifications and best practices.
• Implementing dust control, ventilation, and protective measures in
occupied buildings.
• Managing project schedules to minimize disruption to school
activities, including coordination for after-hours or weekend work
when required.
• Performing quality assurance checks at each project phase to
ensure compliance with DCSD requirements.
• Completing post-installation cleanup, site restoration, and final
inspections with facility staff.
• Providing maintenance manuals, training, and follow-up support
after project completion.
Provide the name and telephone number of the individual(s) that can be contacted in case
of an emergency or for services needed after hours, holidays or weekends.
RFP 26-714 Synthetic Sports Flooring Services PAGE 28
2. Firm’s Relevant Experience and Expertise (20 points)
a. Submit past experience providing services that are comparable in scope and
organizational size which best illustrates your firm’s ability to provide Synthetic
Sports Flooring Services for large K-12 or other governmental entities.
Please list no more than ten (10) projects and do not list projects that were not
completed by your firm or completed over ten (10) years ago. In addition to
the information above, each project listed should include the following
information:
1. Company/Entity Name
2. Contact Name, Phone Number, Mailing and Email Address
3. Scope of Services Provided
4. Project Start and Finish Date
4. Professional References (10 points)
a. The firm shall submit a minimum of three (3) written recommendation letters from
current or previous clients/owners. The recommendation must state actual
examples of how the firm had a positive working relationship with prior
organization(s).
b. DCSD reserves the option of contacting any of the references provided to confirm
information provided.
5. Cost Proposal (15 points) – Do not include with Technical Proposal
a. Indicate your proposed price to provide the services as stated in this RFP using
Attachment A – Cost Proposal Form provided as part of this RFP.
b. Please provide any and all pricing breakdown as requested on the Attachment A-
Cost Proposal Form.
c. The Attachment A-Cost Proposal Form shall not be altered in any way. Any
alterations to the provided cost proposal form may cause your company to be
deemed non-responsive and disqualified from further consideration.
RFP 26-714 Synthetic Sports Flooring Services PAGE 29
Relative Weight Evaluation Criteria
20 Firm’s Overview
Scope of Services
35
Firm’s Relevant Experience and Expertise
20
Professional References
10
Cost Proposal
15
100 points
F. Transition Plan/Transition on Commencement of Contract (If Applicable)
The awarded offeror shall assume full services in accordance with the award of the RFP.
The awarded offeror shall coordinate and cooperate with DCSD’s existing provider(s) to
ensure a smooth and orderly transition with uninterrupted services.
Transition and Continuity of Service upon Expiration of Contract
Continuity of services is necessary to DCSD. The awarded offeror agrees to this
philosophy and upon expiration of contract, agrees to:
a. Exercise best efforts and cooperation for an orderly and efficient transition to
another provider or to DCSD.
b. Negotiate a plan in good faith with successor to determine the nature and extent
of the phase-in, phase-out services required. The plan shall specify a date for
services described in the plan and shall be subject to approval by DCSD. The
existing provider shall provide sufficiently experienced personnel during the
phase-in and phase-out periods to ensure that the imperious services in the
contract are maintained at the required level of need and proficiency.
c. All DCSD property (including but not limited to, students and DCSD records,
parts, equipment, facilities, keys, and materials) shall be returned to DCSD upon
expiration of contract.
d. Offeror shall include in their response any DCSD or any subsequent contractor
requirements if offeror is awarded this contract and does not retain this contract
upon its expiration.
RFP 26-714 Synthetic Sports Flooring Services PAGE 30
G. REQUIRED CONTENT / DOCUMENT CHECKLIST
All potential respondents must register as a vendor at
https://dekalbschoolsga.ionwave.net/Login.aspx.
IMPORTANT NOTICE: Submittals to this solicitation will be received electronically on the
DeKalb County School District website at https://dekalbschoolsga.ionwave.net/Login.aspx.
IonWave will not accept a bid submission without the required documents listed below. Failure
to upload the required information and/or documentation required in this solicitation may cause
the submission to be declared non-responsive and rejected.
Offerors are required to upload one (1) pdf. copy electronically via
https://dekalbschoolsga.ionwave.net/Login.aspx of their response. Offerors must reply in a
narrative to each requirement and question. “Understand and comply” responses are not
acceptable. All RFP submissions must include the following items and attachments.
The Request for Proposals document, RFP 26-714 Synthetic Sports Flooring Services
(MUST BE the first document in the submission); this document is located at
http://www.dekalbschoolsga.org/solicitations
Table of Contents for your submission
• Addenda – Each individual Addendum must be printed, signed, and inserted
immediately following the Table of Contents (Upload Required)
• Audited Company Financial Statements/Company Annual Reports for 2023 and
2024 (Upload Required)
• Business License (Upload Required)
• Certificate of Insurance (Upload Required)
• Attachment A – Cost Proposal Form/Fee Schedule (Upload Required)
• Attachment A (1)- Cost Proposal Form Part II (Upload Required)
• Attachment B – Non-Collusion (Upload Required)
• Attachment C - Conflict of Interest (Upload Required)
• Attachment D – Critical Paragraphs (Upload Required)
• Attachment E – Statement of Confidentiality and Non-Disclosure (Upload
Required)
• Attachment F – Suspension and Debarment Certification (Upload Required)
• Attachment G – Immigration & Security Certification (Upload Required)
• Attachment H– Signature Page (Upload Required)
• Technical Proposal (Upload Required)
• Brochures, Catalogs, Manuals, Websites, Literature, and other marketing media
• Added Value
RFP 26-714 Synthetic Sports Flooring Services PAGE 31
Attachment A
RFP 26-714
Synthetic Sports Flooring Services
COST PROPOSAL FORM
Offeror must provide costs to DCSD associated with providing the services requested in this
RFP. Pricing must be submitted on this form in the format requested. Alterations to the
cost proposal form may result in the offeror being deemed non-responsive and
proposal rejected. DCSD reserves the right to request and negotiate a “best and final
offer” response from Offerors.
Please provide pricing as requested for the services listed below. Pricing shall include all
labor, materials, tools, specialized equipment, supplies, trained personnel, insurance, travel,
per diem, direct and indirect administrative costs, overhead, tolls, parking, fuel, and all other
costs and charges necessary to perform the services below in accordance with this RFP.
Complete the following:
Attachment A (1)- Cost Proposal Form Part II (Upload Required)
_______________
Company Name
_______________
Authorized Company Representative Name (please print) Title
_______________
Authorized Company Representative Signature Date
_________________________________________________________________________
Address
_________________________________________________________________________
Phone Fax
_________________________________________________________________________
Email
RFP 26-714 Synthetic Sports Flooring Services PAGE 32
Attachment B
RFP 26-714
Synthetic Sports Flooring Services
Non-Collusion
Upload this documentation under the Response Attachment tab via IonWave titled
“NON-COLLUSION”
Bidders shall fully certify that they, as an individual or as an engaging official of a formal
business entity, have not entered into any agreement, participated in collusion, or otherwise
taken any action in restraint of free and competitive responses to this bid. Further, bidders
guarantee that their response are not made in conjunction with or on behalf of another party
and that they have not been directly or indirectly induced in any manner or taken any action
to result in a restriction of trade or in an unfair advantage.
Bidder must sign below acknowledging the above statement.
Signature of Company Representative:
______________________________________
Company Name/Certifying Official Signature
Date: _____________
RFP 26-714 Synthetic Sports Flooring Services PAGE 33
Attachment C
RFP 26-714
Synthetic Sports Flooring Services
Conflict of Interest
Upload this documentation under the Response Attachment tab via IonWave titled “Conflict of
Interest”.
Offeror shall use its best efforts to disclose with their proposal the name of any officer, director, or
agent who also is a DCSD employee, agent, representative, contractor, immediate family member
(spouse, child, sibling, or parent or the spouse of a child, sibling or parent) or DeKalb County Board
of Education member. Offerors shall also disclose the name of any DCSD employee, agent,
representative, contractor, immediate family member or board member who owns, directly or indirectly,
an interest in five percent or more in the Offeror’s company or any of its branches. In the event the
Offeror was aware of a conflict of interest prior to the award of the contract and did not disclose the
conflict DCSD may, at its discretion, terminate the contract for default. The Offeror further agrees that,
if after award, a conflict of interest is discovered, an immediate and full disclosure in writing must be
made to the DCSD Purchasing Department which must include a description of the action which the
Offeror has taken or proposes to take to avoid or mitigate such conflicts. If a conflict of interest is
determined to exist, DCSD may, at its discretion, cancel the contract. Offerors shall certify that their
response to this RFP is impartial, at arms-length, and free of any conflict of interest at this time, unfair
advantage, or personal benefit to any DCSD official.
Signature of Company Representative:
______________________________________
Company Name/Certifying Official Signature
Date: _____________
RFP 26-714 Synthetic Sports Flooring Services PAGE 34
Attachment D
RFP 26-714
Synthetic Sports Flooring Services
Critical Paragraphs
Offerors must put their initials in the space provided in front of each critical paragraph and
sign below. Initials signify that the information has been read and the offeror agrees to comply
with the requirement, stipulations, terms and conditions. Attach and label “Critical Paragraph.”
1) ____ This RFP does not commit DCSD to any offeror to this RFP. DCSD is not liable for
any costs incurred by an offeror in responding to this RFP. There is no guarantee of
any offeror receiving an award or contract as a result of submitting a response to this
RFP.
2) ____ Any news release or publicity pertaining to any phase of this RFP will be the
responsibility of DCSD and must be cleared through DCSD’s Department of
Communications and Community Relations.
3) ____ It is the responsibility of offerors to make themselves aware of and to comply with
any addenda, questions and answers posted to the DCSD website in relation to this
RFP. All addenda must be printed, signed by the certifying official and included in
the RFP submittals. Failure to do so will cause the offeror to be deemed non-
responsive to the requirements of this RFP.
4) ____ Offerors to the RFP agree to fully indemnify DCSD as stated in the RFP, Part II.
5) ____ Offerors certify that they have not engaged in collusion and guarantee that their
response is not made in conjunction with or on behalf of another party and that they
have not been directly or indirectly induced or acted in any manner to result in
restriction of trade or unfair advantage.
6) ____ The DCSD reserves the right to reject any and/or all responses submitted and to
waive any technicalities or minor irregularities in responses received. DCSD
reserves the right to award any resulting contract in the manner that is in the best
interest of and most advantageous DCSD.
7) ____ Offeror understands that this solicitation requires Board of Education Approval.
Signature of Company Representative:
______________________________________
Company Name/Certifying Official Signature
Date: _____________
RFP 26-714 Synthetic Sports Flooring Services PAGE 35
Attachment E
RFP 26-714
Synthetic Sports Flooring Services
Statement of Confidentiality and Non-Disclosure
Any non-public information made available to the offeror by DCSD in relation to this RFP shall
be used only for those purposes outlined in the RFP document and shall not be used in any
other way without the written permission of the DCSD.
If the offeror is uncertain about the proposed use of information provided in relation to this RFP,
the offeror shall consult with the DCSD RFP contact person as identified in the RFP document
for clarification.
The offeror agrees to assume full responsibility for protecting the confidentiality of DCSD
records that are not public information. Such information may include but is not limited to
student and employee data and other written and oral information of a personal and/or
confidential nature, which shall be safeguarded by the offeror to ensure that it is not improperly
disclosed.
__________________________________
Offeror Company Name
__________________________________
Company Representative Name
__________________________________
Company Representative Signature
__________________________________
Date
RFP 26-714 Synthetic Sports Flooring Services PAGE 36
Attachment F
RFP 26-714
Synthetic Sports Flooring Services
SUSPENSION AND DEBARMENT CERTIFICATION
By submitting this RFP, the offeror certifies that the proposing company and/or its principals
have not been suspended, excluded, disqualified, debarred, proposed for debarment,
declared ineligible or voluntarily excluded from participation in any transaction by any federal
or state department or agency and that the offeror complies with all applicable orders, rules
and regulations related thereto.
Further, by submitting this RFP, the offeror certifies that all lower tier participating individuals
and/or company(s) and all respective principals of lower tier participants have not been
suspended, excluded, disqualified, debarred, proposed for debarment, declared ineligible or
voluntarily excluded from participation in any transaction by any federal or state department
or agency and that the offeror complies with all applicable orders, rules and regulations related
thereto.
The certification placed herein is a material representation of fact upon which reliance will be
placed as RFP submissions are evaluated and any transaction is entered into. If it is later
determined that the prospective offeror has knowingly rendered an erroneous certification,
the DCSD may pursue all available remedies, including but not limited to suspension and/or
debarment.
The prospective offeror shall provide immediate written notice to the DCSD Purchasing
Department if at any time the prospective offeror learns that its certification was erroneous
when submitted or has become erroneous by reason of changed circumstances.
The prospective offeror agrees by submitting this form that, should the proposed transaction
be entered into, the prospective offeror shall not knowingly enter into any lower tier transaction
with a person or entity that is debarred, suspended, declared ineligible, or voluntarily excluded
from participation in this transaction.
By signing and submitting this form, the offeror is providing the certification set out above.
Signature of Engaging Official: ______________________________________________
(Offeror Company Name/Certifying Official Signature)
Date:________________
Further, the DCSD’s Purchasing Department will check the SAMS website at
https://www.sams.gov/SAM/ to determine if the offeror is listed.
RFP 26-714 Synthetic Sports Flooring Services PAGE 37
Attachment G
RFP 26-714
Synthetic Sports Flooring Services
IMMIGRATION & SECURITY CERTIFICATION
If you are providing service, performing work or delivering goods to the DeKalb County
Board of Education/DeKalb County School District including, but not limited to
schools, warehouses and central offices, the applicable Georgia Security and
Immigration Compliance documents found here must be completed, signed, notarized
and submitted with your bid/proposal. Failure to provide this document with your
bid/proposal will result in the disqualification of the bid/proposal.
1) Offeror/Bidder (the “Offeror”) shall at all times comply with the Georgia Security and
Immigration Compliance Act, as amended, O.C.G.A. § 13-10-90 et. Seq.
2) In order to insure compliance with the Immigration Reform and Control Act of 1986
(IRCA), D.L. 99-603 and the Georgia Security and Immigration Compliance Act, as
amended by the Illegal Immigration Reform Act of 2011, O.C.G.A. § 13-10-90 et. Seq.
(collectively the “Act”), the Offeror MUST INITIAL the statement applicable to Offeror
below:
(a) _______ (Initial here): order to comply with the Act; is authorized to use and uses
the federal authorization program under the federal work authorization user
identification number issued on the date of authorization below; will continue to use
the authorization program throughout the contract period; Offeror further warrants
and agrees Offeror shall execute and return any and all affidavits required by the
Act and the rules and regulations issued by the Georgia Department of Labor as
set forth at Rule 300-10-1-.01 et. Seq. [Offerors who initial (a) must attach and
return a signed, notarized Contractor Affidavit and Agreement with the Contract if
awarded];
or
(b) _______ (Initial here): Offeror warrants that he/she does not employ any other
persons, and he/she does not intend to hire any employees or to perform the
Contract. [Offerors who initial (b) must attach and return a signed, notarized
Affidavit of Exception with the Contract if awarded];
or
3) I________ (Initial here): Offeror is an individual who is licensed pursuant to Title 26 or
Title 43 or by the State Bar of Georgia and is in good standing when such contract is
for services to be rendered by such individual and thus does not have to provide an
affidavit.
RFP 26-714 Synthetic Sports Flooring Services PAGE 38
4) _____ (Initial here) Offeror will not employ or contract with any subcontractor in
connection with a covered contract unless the subcontractor is registered, authorized
to use, and uses the federal work authorization program; and provides Offeror with all
affidavits required by the Act and the rules and regulations issued by the Georgia
Department of Labor as set forth at Rule 300-10-1-.01 et. Seq.
5) _____ (Initial here) Offeror agrees that, if Offeror employs or contracts with any sub-
contractor in connection with the covered contract under the Act and DOL Rules 300-
10-1- .01, et seq that Offeror will secure from each sub -contractor at the time of the
contract the sub-contractor’s name and address, the employee-number applicable to
the sub-contractor, the date the authorization to use the federal work authorization
program was granted to sub-contractor; the subcontractor’s attestation of the
subcontractor’s compliance with the Act and Georgia Department of Labor Rule 300-
10-1-.01, et seq.; and the subcontractor’s agreement not to contract with sub-
subcontractors unless the sub-subcontractor is registered, authorized to use, and uses
the federal work authorization program; and provides subcontractor with all affidavits
required by the Act and the rules and regulations issued by the Georgia Department of
Labor as set forth at Rule 300-10-1-.01 et. Seq.
6) ______ (Initial here) Offeror agrees to provide the DeKalb County School District with
all affidavits of compliance as required by O.C.G.A. § 13-10-90 et seq. and Georgia
Department of Labor Rules 300-10-1-.01, et seq within five (5) business days of receipt.
_____________________________ ______________________________
Signature Date
_____________________________ ______________________________
EEV/Basic Pilot Program Date of Authorization
User Identification Number
Firm Name: __________________________________________________________
Street/Mailing Address: ________________________________________________
City, State, Zip Code: __________________________________________________
Telephone Number: ___________________________________________________
Email Address: _______________________________________________________
SUBSCRIBED AND SWORN
BEFORE ME ON THIS THE
______ DAY OF_____________________, 20____
Notary Public
My Commission Expires: ___________________________
RFP 26-714 Synthetic Sports Flooring Services PAGE 39
DEKALB COUNTY SCHOOL DISTRICT
Offeror E-Verify Affidavit
By executing this affidavit, the undersigned Offeror verifies its compliance with Immigration
Reform and Control Act of 1986 (IRCA), Pub.L. 99-603, stating affirmatively that the
individual firm or corporation which is engaged in services on behalf of the DeKalb County
School District has registered with, is authorized to use and uses the federal work
authorization program commonly known as E-Verify, or any subsequent replacement
program, in accordance with the applicable provisions and deadlines established by federal
law and regulation. Furthermore, the undersigned Offeror will continue to use the federal work
authorization program throughout the contract period. Offeror hereby attests that its federal
work authorization user identification number and date of authorization are as follows:
Federal Work Authorization User
Identification number:
Date of Authorization:
Name of Project: Synthetic Sports Flooring Services
Solicitation Number (if applicable): RFP 26-714
Name of Public Employer: DeKalb County School District
I hereby declare under penalty of perjury that the foregoing is true and correct.
Executed on _____, ____, 202__ in ___________________________________,
__________
(city)
(state)
Signature of Authorized Officer or Agent
Printed Name and Title of Authorized Agent:
SUBSCRIBED AND SWORN BEFORE ME ON THIS THE _________ DAY OF
_________, 20___.
Notary Public
My Commission Expires:
RFP 26-714 Synthetic Sports Flooring Services PAGE 40
DEKALB COUNTY SCHOOL DISTRICT
Contractor Affidavit under O.C.G.A. § 13-10-91(b)(1)
By executing this affidavit, the undersigned contractor verifies its compliance with O.C.G.A. §
13-10-91, stating affirmatively that the individual firm or corporation which is engaged in the
physical performance of services on behalf of the DeKalb County School District has
registered with, is authorized to use and uses the federal work authorization program
commonly known as E-Verify, or any subsequent replacement program, in accordance with
the applicable provisions and deadlines established in O.C.G.A. § 13-10-91. Furthermore, the
undersigned contractor will continue to use the federal work authorization program throughout
the contract period and the undersigned contractor will contract for the physical performance
of services in satisfaction of such contract only with subcontractors who present an affidavit
to the contractor with the information required by O.C.G.A. § 13-10-91(b). Contractor hereby
attests that its federal work authorization user identification number and date of authorization
are as follows:
Federal Work Authorization User Identification
number:
Date of Authorization:
Name of Subcontractor:
Name of Project: Synthetic Sports Flooring Services
Solicitation Number (if applicable): RFP 26-714
Name of Public Employer: DeKalb County School District
I hereby declare under penalty of perjury that the foregoing is true and correct.
Executed on _____, ____, 202__ in ___________________________________, __________
(city) (state)
Signature of Authorized Officer or Agent
Printed Name and Title of Authorized Agent:
SUBSCRIBED AND SWORN BEFORE ME ON THIS THE _________ DAY OF _________,
20___.
Notary Public
My Commission Expires:
RFP 26-714 Synthetic Sports Flooring Services PAGE 41
DEKALB COUNTY SCHOOL DISTRICT
Subcontractor Affidavit under O.C.G.A. § 13-10-91(b)(3)
By executing this affidavit, the undersigned contractor verifies its compliance with O.C.G.A. §
13-10-91, stating affirmatively that the individual, firm or corporation which is engaged in the
physical performance of services under a contract with
_________________________________________ on behalf of the DeKalb County School
District has registered with, is authorized to use and uses the federal work authorization
program commonly known as E-Verify, or any subsequent replacement program, in
accordance with the applicable provisions and deadlines established in O.C.G.A. § 13-10-91.
Furthermore, the undersigned subcontractor will continue to use the federal work
authorization program throughout the contract period and the undersigned subcontractor will
contract for the physical performance of services in satisfaction of such contract only with sub-
subcontractors who present an affidavit to the subcontractor with the information required by
O.C.G.A. § 13-10-91(b). Additionally, the undersigned subcontractor will forward notice of the
receipt of an affidavit from a sub-subcontractor to the contractor within five (5) business days
of receipt. Subcontractor hereby attests that its federal work authorization user identification
number and date of authorization are as follows:
Federal Work Authorization User Identification
Number:
Date of Authorization:
Name of Subcontractor:
Name of Project: Synthetic Sports Flooring Services
Solicitation Number (if applicable): RFP 26-714
Name of Public Employer: DeKalb County School District
I hereby declare under penalty of perjury that the foregoing is true and correct.
Executed on _____, __________, 202___ in _____________________________, __________
(city) (state)
Signature of Authorized Officer or Agent
Printed Name and Title of Authorized Agent:
SUBSCRIBED AND SWORN BEFORE ME ON THIS THE _________ DAY OF _________,
20___.
Notary Public
My Commission Expires:
RFP 26-714 Synthetic Sports Flooring Services PAGE 42
DEKALB COUNTY SCHOOL DISTRICT
Sub-subcontractor Affidavit under O.C.G.A. § 13-10-91(b)(4)
By executing this affidavit, the undersigned sub-subcontractor verifies its compliance with
O.C.G.A.§ 13-10-91, stating affirmatively that the individual, firm or corporation which is
engaged in the physical performance of services under a contract for
_______________________________________ and
______________________________________ on behalf of the DeKalb County School
District has registered with, is authorized to use and uses the federal work authorization
program commonly known as E-Verify, or any subsequent replacement program, in
accordance with the applicable provisions and deadlines established in O.C.G.A. § 13-10-91.
Furthermore, the undersigned sub-subcontractor will continue to use the federal work
authorization program throughout the contract period and the undersigned sub-subcontractor
will contract for the physical performance of services in satisfaction of such contract only with
sub-subcontractors who present an affidavit to the sub-subcontractor with information
required by O.C.G.A §13-10-91(b). The undersigned sub-subcontractor shall submit, at the
time of such contract, this affidavit to
___________________________________________________. Additionally, the
undersigned sub-subcontractor will forward notice of the receipt of any affidavit from a sub-
subcontractor to the contractor within five (5) business days of receipt. Sub-subcontractor
hereby attests that its federal work authorization user identification number and date of
authorization are as follows:
Federal Work Authorization User Identification Number:
Date of Authorization:
Name of Sub-subcontractor:
Name of Project: Synthetic Sports Flooring Services
Solicitation Number (if applicable): RFP 26-714
DeKalb County School District
Name of Public Employer:
I hereby declare under penalty of perjury that the foregoing is true and correct.
Executed on ____, __________, 202___ in _________________________, __________
(city) (state)
Signature of Authorized Officer or Agent
Printed Name and Title of Authorized Agent:
SUBSCRIBED AND SWORN BEFORE ME ON THIS THE _________ DAY OF _________, 20___.
Notary Public
My Commission Expires: _________________________________
RFP 26-714 Synthetic Sports Flooring Services PAGE 43
Attachment H
RFP 26-714
Synthetic Sports Flooring Services
SIGNATURE PAGE
I certify that I have read this RFP document in its entirety and agree to conform to and
comply with the terms, conditions and requirements of this RFP. I also certify that I am a
duly appointed official of the offering company with the authority to authorize and engage
this RFP submittal. Further, I certify that the contents of the response to this RFP are
true, accurate and complete.
______________________________ _______________________________
Printed Name/Engaging Authorized Position/Title
Company Official
_______________________________
Offeror’s Company Name
_______________________________ ________________________________
Signature/Engaging Authorized E-mail Address
Company Official
________________________________
Telephone Number
______________________________
Date
43
RFP 26-714 Synthetic Sports Flooring Services PAGE 44
END OF RFP
44