Agenda Item
a. Contract Renewal for Alliance Technology, LLC ~ Software, Services, Annual Maintenance & Shipping ~ Year 4 or 4 (Not to Exceed $1,586,832.55) ~ Updated 7.10.2026
Summary: Dr. Tracey Whaley, Chief of Police, Division of Police & Public Safety
Request: It is requested that the DeKalb Board of Education approve the continued utilization of Alliance Technologies (Evolv Systems) for the 2026-2027 school year to support emergency communication and campus safety initiatives across DeKalb County Schools for an amount not to exceed $1,586,832.55 is year 4 of 5 4 annual renewal options.
Why: Maintaining the Evolv system ensures uninterrupted emergency communication capabilities and builds on the current familiarity among staff. Transitioning to a new platform would require additional training, extra costs, and risk potential service disruption. Alliance Technologies remains a trusted, effective solution aligned with the district's commitment to safety and emergency preparedness.
Details: DCSD will continue using Evolv weapons-detection to provide fast, noninvasive screening at main entrances during arrival and at events, managed by Public Safety with school administration and supported by Alliance Technologies. Continuing service boosts safety, speeds arrival, standardizes practice throughout the District.
Financial impact: Alliance Technology (Year 4 of 5 Software/Services+ Annual Maintenance + Shipping $1,586,832.55)
100.2660.573000.40211.7510.9990.8010.010.0000
Contact: Dr. Tracey Whaley, Chief of Police, Division of Police & Public Safety, 678-345-4147
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
On-Site Services Support
Date: NOVEMBER 24, 2025 Client: DeKalb County School District
Sales Representative: Brooks Gearhart
Engagement Manager: Bob King
This Agreement made on this 24th November, 2025, by and between, DeKalb County School District, located at 1701
Mountain Industrial Boulevard, Stone Mountain, Georgia 30083 ("Client") and Alliance Technology Group, LLC of 7010 Hi
Tech Drive, Hanover, Maryland 21076 ("Alliance").
DESCRIPTION OF SERVICES: As part of ongoing Client support, Alliance will provide post-installation on-site support
services to DeKalb County School District ("Client"), located at 1701 Mountain Industrial Boulevard, Stone Mountain,
Georgia 30083 for Evolv weapon detection systems at various public school site locations as specified in the order. If a
Client ticket is created remotely by Evolv and remote troubleshooting determines an on-site visit it required (i.e. for part
replacement), Alliance Technology Group will provide on-site technical and engineering personnel as necessary to ensure
that the services provided are performed promptly in accordance with the terms and conditions set forth herein.
Evolv provides 24x7x365 access to its support service organization by phone or e-mail:
E-mail: support@evolvtechnology.com
Telephone Support: +1 (833) 673-8658
Client shall promptly notify Evolv following the discovery of an Issue. Client shall assist Evolv in troubleshooting the reported
Issue by (a) appointing and training the Named Contact(s), (b) unless an Issue prevents otherwise, have the system on and
operational, and (c) providing all information reasonably requested by Evolv that may be necessary to deliver remote
Services. Evolv will acknowledge a call by logging a case, communicating the case ID to the Customer, and assigning a Severity
Level commencement of remedial action.
Evolv will assign each Issue a severity level, based on the following criteria:
Severity 1 (Critical) An Equipment or Software error causing a complete breakdown of the Product, resulting in serious
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disruption/halt to Customer's security screening process for which no reasonable and satisfactory work-around can promptly
be put in place.
Severity 2 (Medium) Equipment or Software error causing disruption to Customer's security screening process for which
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a reasonable and satisfactory work-around can be put in place.
Severity 3 (Low) General usage questions or cosmetic issues (e.g., programming or configuration related questions,
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questions relating to functionality, operability, or cosmetic problems).
Once Evolv has acknowledged the receipt of a service call and assigned a Severity Level, Evolv will work to isolate, remotely
troubleshoot, remedy, and work to resolve the Issue. If Evolv is unable to perform remote diagnostics within the remote
response times below, an Alliance Technology Group representative, or Authorized Representative, may be deployed
to perform onsite technical support.
Evolv and Alliance will ensure that each of its employees, volunteers, or contractors entering Client grounds has undergone the
same criminal background check required of Client's employees, in addition to any mandatory background check performed by
Evolv. Such background checks will be done by Client at the expense of Evolv or individual employee or volunteer. Additionally,
Evolv agrees that any individual charges against such persons may be deemed unacceptable in Client's discretion regardless
of whether dismissed, expunged, sealed, removed from a record, treated as a "first offender" action or if the matter has not been
prosecuted (nolle prosequi or dead docketed).
Included in the proposal for this project is annual onsite service and maintenance as required. Alliance will be notified by
Evolv if Remote Services and Troubleshooting do not resolve the issue and will provide on-site services and support as
necessary. This includes coordinating and transporting necessary OEM parts to restore functionality of the system.
Certified technicians will perform necessary on-site service in conjunction with Evolv engineers until operation of the system
is restored.
This work will include the time for the service engineer to travel to/from the site. Travel, labor, and other expenses
associated with on-site service and support is included.
If replacement parts are provided under warranty by the OEM, Alliance will coordinate receipt of the part(s) with the
technician's visit. If the repair of the system requires additional components not covered by the OEM warranty, Alliance will
invoice the Client for those parts to provide required support.
PAYMENT FOR SERVICES: Alliance Technology Group has included the services and support outlined in this agreement
with the initial acquisition costs outlined in the quoted proposal. Only parts not covered by OEM under warranty and
travel/time associated due to client negligence will be invoiced separately as follows.
$1,280.00/day or $160.00/hour during standard business hours (0800 - 1700 Mon - Fri)
Minimum invoice is for 4 hours
Necessary and reasonable travel and living costs will be billed as incurred however Alliance will make every
effort to use GSA per diem rates as when applicable
Parts not covered under OEM warranty
Work is considered to be standard and routine IT modifications between the hours of 8:00 AM to 5:00 PM Monday through
Friday Eastern Time excluding Alliance (federal) holidays. Any work that must be done outside of standard business hours
will also be quoted/ordered/invoiced separately. Design and installation of new systems is outside the scope of this
agreement and will be quoted/ordered/invoiced separately.
Payment is due within 30 days of completion of services.
EXCUSED PERFORMANCE Alliance shall not be deemed to be in default of any provision hereof nor be liable for any
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damages incurred due to any delay, failure in performance, or interruption of service resulting from: acts of God, civil or
military catastrophes, transportation delays, inability to obtain materials or parts from suppliers, force majeure, acts of any
third parties, or for any occurrence beyond its reasonable control.
LIMITATIONS OF LIABILITY Alliance shall not be liable to Client for special, incidental, or consequential damages in
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connection with services rendered, including, but not limited to loss of profits or revenue, loss of use of equipment, costs of
substitute equipment, or other down time costs. In addition, liability with respect to property damages or personal injury
(including death) to persons arising out of, or connected with, services performed under this agreement, is limited strictly to
that imposed by law or twice the value of total fees paid by Client under this Agreement, whichever is greater, and there is
no contract imposing any greater degree of liability on Alliance Technology Group.
Alliance shall not be liable in any event for damages sustained by Client resulting from the loss of any data stored on any
equipment. Client hereby assumes complete and full responsibility for properly backing up all data from all equipment prior
to any technical labor service call by Alliance Technology Group, as requested under the terms of this agreement. Client
hereby waives any and all claim for, losses or damages arising from the loss of any data or software stored in/on any
equipment subject to this agreement.
Scope of Agreement: Each Party acknowledges and agrees that the scope of this Agreement is intended to cover On-Site
Support services ordered by the Client from Alliance, from time to time, for one or more site locations within Delkalb County
School District. Unless otherwise agreed in writing signed by each Party, the terms of this Agreement shall govern each
On-Site Service Order issued by Client to Alliance. The terms of this Agreement shall be incorporated by reference in
Alliance's quote for each On-Site Service Order.
Exhibit A:
This Agreement also amends the parties On-Site Service Agreement dated October 11, 2023, and the related quote
attached as Exhibit A, as follows:
The Period of Performance: 10/11/2022 - 10/12/2026 for the deliverables per the quote attached as Exhibit A is hereby
deleted in its entirety and replaced with the following:
"Period of Performance: August 7, 2023- August 7, 2027"
All services, deliverables, and obligations shall continue during this period of performance under the same terms
and conditions as set forth in the On-Site Services Agreement, dated October 11, 2023.
Exhibit B:
This Agreement governs the attached Exhibit B and all future transactions between the parties.
Ordering Procedures:
Client's shall issue a purchase order referencing Alliance's quote number and this Agreement.
TERM/TERMINATION
Agreement Term. The terms of this Agreement are effective as of the date last executed by the Parties ("Effective
Date") and continues unless otherwise terminated by either party in writing. The termination of this Agreement shall have
no force or effect on active or pending On-Site Support Orders or current subscriptions. Termination of this Agreement by
Client shall apply solely to those Orders expressly identified in Client's written termination notice (or non-renewal). Allother
Orders not specifically identified by client shall continue unaffected. Alliance shall be entitled to payment for all Products
shipped and Services performed prior to the effective date of termination, together with any non-cancelable commitments
or costs incurred in preparation for performance of the terminated Orders.
The Period of Performance for the applicable order issued pursuant to this Agreement shall commence thirty (30) days from
the shipment date unless otherwise agreed in the applicable order document ("Start Date").
Agreement Renewal for Each Applicable Order. In addition to the base period of one (1) year, there are three (3) one-
year optional renewal terms (each a "Renewal Term") to be exercised at the sole discretion and approval of Client.
Additionally, as required by O.C.G.A. § 20-2-506, this Agreement shall terminate absolutely and without further obligation
on the part of Client at the close of the calendar year in which it was executed and at the close of each succeeding calendar
year for which it may be renewed, but shall be automatically renewed for each subsequent calendar year during the term
unless Client terminates the subscription and On-site Service Agreement for the applicable order, by providing Alliance with
thirty (30) days advance notice of termination prior to the end of the calendar year with the written notice providing reference
to the applicable Purchase Order number and On-Site Service Location. Renewal will depend upon the best interests of the
Client, funding, and Alliance's performance subject to the other termination methods available to the Client herein. Any
respective obligations of Alliance or Client hereunder which by their nature would continue beyond the termination,
cancellation or expiration of this Agreement shall survive such termination, cancellation or expiration. The early termination,
cancellation, expiration or non-renewal of any given subscription and related on-site service support purchased pursuant to
this Agreement shall have no force or effect on any other subscription and related on-site service support order.
Additional Notes and Assumptions:
Work will be performed under the direction and supervision of designated Client personnel.
Assignment of a particular engineer is based upon information currently available but is subject to change based on
availability.
Client will provide access to all hardware, software, licenses, and personnel necessary to the engagement.
Client has valid licenses for all software covered by this Service.
Client has not voided OEM warranty
Manufacturer provides warrantied parts
Alliance shall comply with the security requirements in effect at the time of the order, or changes that may be made through
the period of performance.
The rates and services offered within this agreement are valid for one year from the date of signature of the applicable quote
provided the date of signature is within 30 days of document date prior to expiration date. Rates are subject to increase
annually with 30 days written notice prior to the termination of the Agreement Term or subsequent Renewal Term but will not
be increased by more than 10% per annum.
TERMS AND CONDITIONS
Acceptance and Use: Client will be considered to have accepted Alliance's services, including anything Alliance provides Client as part
of the services when they are provided. The services are for Client's businesses' benefit only and cannot be sold or transferred to any
other person without Alliance's permission in writing.
Intellectual Property: Alliance agrees that Client owns any of Client's preexisting intellectual property (and modifications or
improvements) that Client supplies to Alliance for the services. Client agrees that Alliance owns Alliance's own preexisting intellectual
property (and modifications or improvements) that Alliance supplies for the services, and also new intellectual property created in
connection with Alliance providing services to Client. Client agrees to work with Alliance, following Alliance's instructions and at Alliance's
expense, to make sure that the newly created intellectual property is owned by Alliance. If Alliance supplies intellectual property to Client
when providing services, Alliance grants Client a license to use that intellectual property internally for Client's business. Client's license
is fully-paid and lasts forever, provided Client complies with these terms. Client cannot transfer Client's license, and Alliance can grant
the same license to others.
Confidential Information: Both parties agree not to disclose the other's confidential business information, which is: (i) any discount or
price that Alliance offers Client; (ii) the contract terms between Client and Alliance; (iii) information given in writing and marked
"confidential"; and (iv) information given over the phone or in person and confirmed in writing as "confidential". This obligation does not
apply to: (a) information Client or Alliance receives from a third party, as long as Client or Alliance do not know that the third party is
breaching confidentiality; (b) information that becomes known to the general public through no fault of the person the information was
given to; (c) information that Client or Alliance has to provide by law, as long as the person providing the information gives the other
person notice of this and allows them to challenge this at the other's expense; or (d) information that Client or Alliance independently
develops without use of the other's confidential information. Client is subject to the Georgia Open Records Act (O.C.G.A. § 50-18-70 et
seq). The Open Records Act allows any requesting party the right to inspect and receive copies of Client records, including, documents,
contracts, and communications related to the normal course of business. (O.C.G.A. § 50-5-64.1(a)(3)).
Alliance and Evolv agrees to keep all student records and information obtained in a secure location preventing access by unauthorized
Individuals. Independent Contractor further agrees that any personally identifiable student Information and educational records, as defined
by O.C.G.A. Title 20 and the Family Educational Rights and Privacy Act, 20 U.S.C. § 1232g, as well as any other confidential information
of Client that Independent Contractor may come in contact with, will be deemed to have been received in confidence and will be used
only for purposes of this Agreement.
Warranty: Alliance warrants that Alliance will perform the services in a good and competent way. Client must make any claim for a fault
in our services in writing within 90 days of the date Alliance provided the service. Alliance may choose to put the matter right by either
performing the service again to correct the fault or giving a credit or refund. This is the only warranty Alliance provides on the services.
ALLIANCE DISCLAIMS ALL OTHER EXPRESS OR IMPLIED WARRANTIES AND CONDITIONS, INCLUDING ANY IMPLIED
WARRANTY OR CONDITION OF MERCHANTABILITY, SATISFACTORY QUALITY, FITNESS FOR A PARTICULAR PURPOSE AND
NON-INFRINGEMENT.
Transferring Rights or Duties: Alliance may supply services directly to Client or utilize a trained and certified proxy. However, if Alliance
does subcontract the work, this it will not change Alliance's responsibilities to Client. Client may not transfer Client's rights or duties under
this Agreement to anyone else without our permission in writing. However, Alliance will not unreasonably withhold Alliance's permission.
Events Beyond Our Control: Client excuses us from breaching any term of this Agreement, other than failing to pay an amount to
Client, as a result of events beyond our reasonable control. Alliance excuses Client in the same way.
Hiring of Personnel: Client agrees not to hire or solicit for employment, directly or indirectly, any of Alliance employees who have directly
participated in the performance of work under the Agreement, until at least twelve (12) months after the Agreement terminates. If Client
breaches this provision, Client shall promptly pay Alliance a sum equal to 100% of the employee's annual salary at the time of hiring.
Governing Law and Disputes: This Agreement willbe governed by the laws of the State of Georgia, excluding, its' conflict of law rules.
Any litigation arising out of or relating to this Agreement will be in the state or federal courts located in Georgia, and Client agrees to the
jurisdiction and venue of those courts.
Scope of Agreement: This Agreement makes up the entire agreement between us relating to this service. This Agreement takes the
place of all prior spoken or written communications and anything that places an extra obligation on us about this service. Any changes
to this Agreement must be in writing and signed by Client and us. THE PRECEEDING TERMS AND CONDITIONS GOVERN THE
PERFORMANCE OF ALL ALLIANCE PROFESSIONAL SERVICES ("SERVICES") DESCRIBED ABOVE AND IN ANY STATEMENT OF
WORK WHICH MAY BE ATTACHED, AND IN ANY APPLICABLE QUOTE FOR SUCH SERVICES WHICH INCORPORATES BY
REFERNCE THIS AGREEMENT, AND DO NOTAPPLY TO ANY OTHER TRANSACTIONS, INCLUDING SALES OF EQUIPMENT OR
SOFTWARE, BETWEEN YOU AND ALLIANCE.
DEKALB COUNTY SCHOOL DISTRICT ALLIANCE TECHNOLOGY GROUP, LLC
Dr.Noeman C. Sauce 11 Mary O'Brien
Printed Name
Printgd Name Suptintedent hds
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Associate Attorney
Title Title
December 17, 2025
Date Date
Signature
Mary O'Brien
Signatufe