Agenda Item
a. RFP 21-522R1 for Behavior Intervention Services Contract Extensions (AMENDED Not to Exceed $427,671.25) ~ Updated 7.13.2026
Summary: Presented by: Mrs. Kiana King, Interim Chief of Student Services, Division of Student Services
Request: It is requested that the DeKalb County Board of Education approve a two-month contract extension of RFP 21-522R1 for the following four (4) vendors: Cobb Pediatrics (DBA Stepping Stones), Comprehensive Behavior Change, Kadiant, and Southern Behavior Group, as the most responsive and responsible bidders to provide behavior intervention services for more than $100,000 per vendor, not to exceed the total contract AMENDED amount of $427,671.25. This RFP was approved by the Board on July 14, 2025 and no additional funds are requested at this time. This is year 4 of 4 of RFP 21-522R1. Additional time was needed to complete the full RFP solicitation process resulting in the request of contract extensions for the current 4 vendors.
Why: At the request of the Finance department, the Board of Education is asked for a temporary extension of the current RFP contracts for an additional two-month period to ensure continuity of services while the Divisions of Finance and Student Services complete the full procurement process for the upcoming Behavior RFP bid cycle.
This extension is necessary to:
Maintain uninterrupted services for students and schools, ensuring that critical supports remain in place during the transition period.
Allow sufficient time for a comprehensive and compliant RFP process, including solicitation, evaluation, and recommendation of vendors, in alignment with district procurement procedures and regulatory requirements.
Support cross-departmental coordination between Student Services and Finance to ensure that all elements of the solicitation process are completed with fidelity, accuracy, and transparency.
Mitigate operational and compliance risks that could result from a lapse in contracted services while a new RFP is finalized.
The requested extension is limited in duration and is intended solely to provide the necessary time to complete a thorough and competitive procurement process that will result in high-quality vendor selection for the next contract cycle.
Details: The request for proposals for RFP 21-522R1 was issued October 27, 2020, with responses reviewed through January 2021. The approved DCSD RFP process was followed. This is year 4 of 4 of RFP 21-522R1. Additional time was needed to complete the full RFP solicitation process resulting in the request of contract extensions for the current 4 vendors.
To date, the Division of Student Services has received two-month contract extensions for Cobb Pediatrics (DBA Stepping Stones), Comprehensive Behavior Change, Kadiant, and Southern Behavior Group.
The original contract included four (4) one (1)-year extension options, contingent upon DCSD’s decision to extend, vendor acceptance, and approval by the DeKalb County Board of Education.
At this time, the Division of Student Services in partnership with the Department of Finance, is requesting Board approval for a two-month contract extension to complete the full RFP solicitation process for the upcoming bid window. This additional time is necessary to ensure:
Continuity of critical services for students with disabilities without interruption
Completion of a thorough, competitive, and compliant RFP process, including vendor solicitation, evaluation, and recommendation
Alignment with district procurement procedures and internal controls
Adequate coordination between Student Services and Finance to finalize vendor selection
This short-term extension is limited in scope and duration and is intended solely to provide the necessary time to complete a high-quality procurement process that will support long-term service delivery for students.
Financial impact: The contract amount from IDEA federal dollars (Charge code: 404.2100.530000.05021.7340.284.8010.094.2026) is $427,671.25. The financial impact is contingent upon the number of students that require specialized support as well as the number of BCBAs provided through each contracted vendor. The current rate for these services is on average $150 per hour.
Contact: Mrs. Kiana King, Interim Chief of Student Services, Division of Student Services, 678.676.1809
Dr. Erin Broyard-Baptiste, Interim Executive Director, Exceptional Education, Division of Student Services, 678.676.1814
Effective: July 2026 - September 2026
Status: Attorney Approval Not Required
DATE RECEIVED: ______________
MATTER ASSIGNED TO: _________
Request for Legal Assistance
DCSD Office of Legal Affairs
ATTORNEY – CLIENT COMMUNICATION
PLEASE SUBMIT COMPLETED REQUEST FORM TO
DCSD OFFICE OF LEGAL AFFAIRS.
*** This request is a confidential communication and should be treated as such ***
DESCRIPTION OF REQUEST
Title of Item/Topic:
________________________________________________________________
Behavior RFP 21-5221RI Contract Extensions
(e.g., contract review, policy matter, etc.)
6/4/2026
Date of request: ___________
6/9/2026
Due Date: ___________ (Allow 3 to 5 business days)
Background information/Detail: __________________________________________________________
Board approval for Behavior RFP two-month contract extensions
_____________________________________________________________________________________
PROCUREMENT DETAILS (if applicable)
Include details confirming that all applicable DCSD procurement policies and requirements have been
Collaboration with the Office of Finance to ensure receipt of vendor contract
adhered to: ____________________________________________________________________________
extensions prior to Board approval and the required requisition process for POs
______________________________________________________________________________________
SUPPORTING DOCUMENTATION
Please attach/include any additional supporting documentation that are relevant to your request.
Contract extensions, historical spend, board agenda
Description of supporting documentation, if any ____________________________________________
REQUIRED AUTHORIZATION
Dr. Erin Broyard Baptiste
Requested by: _____________________________________________________________________
erin_broyard-baptiste@deklabschoolsga.org 678-481-1630
Email: __________________________ Telephone: ____________________________________
Exceptional Education
Department: _______________________________________________________________________
Mrs. Kiana King
Cabinet Member authorizing the request: _______________________________________________
LEGAL APPROVAL
Approved as to form by the DCSD Office of Legal Affairs? ☐ Yes ☐ No
-OR- (check one only)
Approved as to form by Outside Legal Counsel? ☐ Yes ☐ No
*Referrals to Outside Legal Counsel must be coordinated and approved by the DCSD Legal Dept.
Approving Attorney (and law firm if Outside Counsel ____________________________________
Comments: __________________________________________________________________________
______________________________________________________________________________________