Agenda Item
b. Bid 25-519 Catalog Discount ~ Career, Technical, and Agricultural Materials, Equipment & Supplies Contract Award Approval (Not to Exceed $2,000,000) ~ Updated 7.8.2026
Summary: Presented by: Dr. Sean Tartt, Acting, Chief Academic Officer, Teaching and Learning
Request: It is requested that the DeKalb County Board of Education approve the contract extension of Bid 25-519 Catalog Discount - Career Technical & Agricultural Materials, Equipment & Supplies to the following vendors: Amitrace Computer System, Carolina Biological Supply Company, Flinn Scientific Incorporated, Global Equipment Company, Incorporated, Learning Labs, Incorporated, LEGO Education Incorporated, NASCO Education LLC, Nisewonger Audio Visual Center, Incorporated, Paxton Patterson Incorporated, Sam Tell and Son Incorporated, and William J. Redmond & Son, Incorporated for an additional year in an amount not to exceed $2,000,000.
Why: Per Board Policy DJE, the Board of Education must approve the expenditure of any vendor that provides goods and/or services to the school district that may exceed $100,000 in purchases for the fiscal year. The bid establishes a contract with the identified vendors to provide efficient service and quality products while reducing costs.
Details: Bid 25-519 will provide access to a broad spectrum of Career, Technical, and Agricultural Education (CTAE) materials, equipment, and supplies that may be purchased at discounted prices from multiple vendors. The contract includes up to four, one-year extension options contingent upon DCSD’s offer to such extension, the successful offeror’s acceptance, and the approval of the DeKalb County Board of Education to extend the contract.
A formal Invitation to Bid Catalog Discounts - Career Technical & Agricultural Materials, Equipment & Supplies, was issued on Thursday, January 30, 2025, through the DCSD Purchasing Department. The solicitation was posted on the DCSD website. An electronic notification was sent to 53 vendors from the DCSD Vendor Bid List and 1257 vendors through the State of Georgia Procurement Registry. Responses to the solicitation were received on Tuesday, February 25, 2025, from 13 vendors. Eleven (11) vendors were deemed responsive to the solicitation requirements.
Financial impact: The total financial impact is not to exceed $2,000,000.
Charge Codes:
100.1000.561000.00011.7940.3011.8010.035.0000
100.1000.561100.00011.7940.3011.8010.035.0000
100.1000.530000.00011.7940.3011.8010.035.0000
100.1000.530000.42121.7940.3550.8010.035.0000
100.1000.573000.00011.7940.3011.8010.035.0000
100.1000.561500.00011.7940.3011.8010.035.0000
100.1000.561600.00011.7940.3011.8010.035.0000
406.1000.530000.38321.7940.3324.8010.035.2025
406.1000.561000.38321.7940.3324.8010.035.2025
406.1000.561100.38321.7940.3324.8010.035.2025
406.1000.561500.38321.7940.3324.8010.035.2025
406.1000.561600.38321.7940.3324.8010.035.2025
406.1000.573000.38321.7940.3324.8010.035.2025
406.2230.561000.38321.7940.3324.8010.035.2025
406.2300.530000.38321.7940.3324.8010.035.2025
Contact: Dr. Sean Tartt, Acting Chief Academic Officer, Division of Teaching and Learning, 678.676.0731
Dr. Rose Prejean-Harris, Assistant Superintendent (6-12), Division of Teaching and Learning, 678.676.0137
Mrs. Doryiane Gunter, Director, Career, Technical, and Agricultural Education, 678.676.0451
Effective: Upon Board Approval- July 14, 2026
Status: Approved by the Office of Legal Affairs
РАХТРАТ-01 MSALDANA
ACORD CERTIFICATE OF LIABILITY INSURANCE
DATE (MM/DD/YYYY)
3/31/2026
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ons of policy, certain policies may require an endorsement. A statement on
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PRODUCER AOMEACT
Hill and Stone Insurance Agency, Inc.
PHONE
(A/C, No, Ext): (847) 295-3030 (A/C, No):(847) 295-0099
900 North Shore Drive Ste. 225
Lake Bluff, IL 60044 ADDRESS: Customerservice@hillandstone.com
INSURER(S) AFFORDING COVERAGE NAIC #
INSURER A: Allmerica Financial Benefit Insurance Company 41840
INSURED INSURER B: The Hanover American Insurance Company 36064
Paxton/Patterson, LLC INSURER C:Lloyd's of London 15792
W. 126th
4141 W.
4141 126th Street
Street
INSURER D :
Alsip, IL 60803 INSURERE :
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THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
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ECSIONS
EXCLUSIONS AND
AND CONDITIONS
CONDITIONS OF SUCH POLICIES
OF SUCH UMITSSHOWN
POLICIES. LIMITS SHOWN MAY BEEN REDUCED
HAVE BEEN
MAY HAVE PAID GLAIMS
BY PAID
REDUCED BY CLAIMS
NSR ADDLISUBR POLICY EFF POLICY EXP
TYPE OF INSURANCE INSD WVD POLICY NUMBER (MM/DD/YYYY) (MM/DD/YYYY) LIMITS
A X GENERAL LIABILITY
COMMERCIAL GE EACH OCCURRENCE
1,000,000
CLAIMS-MADE OCCUR Z2CJ674025 3/24/2026 3/24/2027 1,000,000
PREMISES (Ea occurrence) S
MED EXP (Any one person)
5,000
PERSONAL & ADV INJURY
1,000,000
GEN'L AGGREGATE LIMIT APPLIES PER:
LCENED
GENERAL AGGREGATE
CATE 2,000,000
POLICY 2,000,000
JECT LOC PRODUCTS COMP/OP AGG
-
S
OTHER:
A COMBINED SINGLE LIMIT 1,000,000
AUTOMOBILE LIABILITY (Ea accident) S
X ANY AUTО
ANTADTO
AWCJ674018 3/24/2026 3/24/2027 BODILY INJURY (Per person)
AUTOS ONLY SCHEDULED
AUTO BODILY INJURY (Per accident)
PROPERTY DAMAGE
AUTOS ONLY NOURYONER (Per accident)
A X UMBRELLA LIAB OCCUR EACH OCCURRENCE 10,000,000
EXCESS LIAВ CLAIMS-MADE Z2CJ674025 3/24/2026 3/24/2027 10,000,000
AGGREGATE
DED ☐ RETENTION $
В ER
AND EMPLOYERS LIABILITY ☑ STATUTE
YIN WZCJ952276 3/24/2026 3/24/2027 1,000,000
FICERMEMBEREECUTIVE
(Mandatory in NH
NIA
E.L. EACH ACCIDENT
1,000,000
E.L. DISEASE - EA EMPLOYEE S
If ves, describe unde
DÉSCRIPTION OF OPERATIONS below E.L. DISEASE POLICY LIMIT
-
S 1,000,000
C Tech E&O/Cyber Liab L9491CYLA262 3/24/2026 3/24/2027 Each Claim/Aggregate 3,000,000
evidence of insuERATIONS/LOCATIONS/VEHICLES (ACORD101, Additional Remarks Schedule,may be attached if morespace is required)
CERTIFICATE HOLDER CANCELLATION
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
DeKalb Co School System ACCORDANCE WITH THE POLICY PROVISIONS.
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AUTHORIZED REPRESENTATIVE
Maibel Saldana
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