Agenda Item
b. Bid 25-519 Catalog Discount ~ Career, Technical, and Agricultural Materials, Equipment & Supplies Contract Award Approval (Not to Exceed $2,000,000) ~ Updated 7.8.2026
Summary: Presented by: Dr. Sean Tartt, Acting, Chief Academic Officer, Teaching and Learning
Request: It is requested that the DeKalb County Board of Education approve the contract extension of Bid 25-519 Catalog Discount - Career Technical & Agricultural Materials, Equipment & Supplies to the following vendors: Amitrace Computer System, Carolina Biological Supply Company, Flinn Scientific Incorporated, Global Equipment Company, Incorporated, Learning Labs, Incorporated, LEGO Education Incorporated, NASCO Education LLC, Nisewonger Audio Visual Center, Incorporated, Paxton Patterson Incorporated, Sam Tell and Son Incorporated, and William J. Redmond & Son, Incorporated for an additional year in an amount not to exceed $2,000,000.
Why: Per Board Policy DJE, the Board of Education must approve the expenditure of any vendor that provides goods and/or services to the school district that may exceed $100,000 in purchases for the fiscal year. The bid establishes a contract with the identified vendors to provide efficient service and quality products while reducing costs.
Details: Bid 25-519 will provide access to a broad spectrum of Career, Technical, and Agricultural Education (CTAE) materials, equipment, and supplies that may be purchased at discounted prices from multiple vendors. The contract includes up to four, one-year extension options contingent upon DCSD’s offer to such extension, the successful offeror’s acceptance, and the approval of the DeKalb County Board of Education to extend the contract.
A formal Invitation to Bid Catalog Discounts - Career Technical & Agricultural Materials, Equipment & Supplies, was issued on Thursday, January 30, 2025, through the DCSD Purchasing Department. The solicitation was posted on the DCSD website. An electronic notification was sent to 53 vendors from the DCSD Vendor Bid List and 1257 vendors through the State of Georgia Procurement Registry. Responses to the solicitation were received on Tuesday, February 25, 2025, from 13 vendors. Eleven (11) vendors were deemed responsive to the solicitation requirements.
Financial impact: The total financial impact is not to exceed $2,000,000.
Charge Codes:
100.1000.561000.00011.7940.3011.8010.035.0000
100.1000.561100.00011.7940.3011.8010.035.0000
100.1000.530000.00011.7940.3011.8010.035.0000
100.1000.530000.42121.7940.3550.8010.035.0000
100.1000.573000.00011.7940.3011.8010.035.0000
100.1000.561500.00011.7940.3011.8010.035.0000
100.1000.561600.00011.7940.3011.8010.035.0000
406.1000.530000.38321.7940.3324.8010.035.2025
406.1000.561000.38321.7940.3324.8010.035.2025
406.1000.561100.38321.7940.3324.8010.035.2025
406.1000.561500.38321.7940.3324.8010.035.2025
406.1000.561600.38321.7940.3324.8010.035.2025
406.1000.573000.38321.7940.3324.8010.035.2025
406.2230.561000.38321.7940.3324.8010.035.2025
406.2300.530000.38321.7940.3324.8010.035.2025
Contact: Dr. Sean Tartt, Acting Chief Academic Officer, Division of Teaching and Learning, 678.676.0731
Dr. Rose Prejean-Harris, Assistant Superintendent (6-12), Division of Teaching and Learning, 678.676.0137
Mrs. Doryiane Gunter, Director, Career, Technical, and Agricultural Education, 678.676.0451
Effective: Upon Board Approval- July 14, 2026
Status: Approved by the Office of Legal Affairs
DATE (MM/DD/YYYY)
CERTIFICATE OF LIABILITY INSURANCE 8/7/2026 11/19/2025
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.
If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on
this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).
PRODUCER Lockton Companies, LLC CONTACT
NAME:
DBA Lockton Insurance Brokers, LLC in CA PHONE FAX
(A/C, No, Ext): (A/C, No):
CA license #0F15767 E-MAIL
500 W. Monroe, Ste. 3400 ADDRESS:
Chicago IL 60661 INSURER(S) AFFORDING COVERAGE NAIC #
(312) 669-6900 midwestcertificates@lockton.com INSURER A : The Phoenix Insurance Company 25623
INSURED
Flinn Scientific Inc. INSURER B : Farmington Casualty Company 41483
1551584 P.O Box 219 INSURER C : Travelers Property Casualty Company of America 25674
Batavia IL 60510-0219 INSURER D : The Travelers Indemnity Company of America 25666
INSURER E :
INSURER F :
COVERAGES CERTIFICATE NUMBER: 21431217 REVISION NUMBER: XXXXXXX
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSR ADDL SUBR POLICY EFF POLICY EXP
LTR TYPE OF INSURANCE INSD WVD POLICY NUMBER (MM/DD/YYYY) (MM/DD/YYYY) LIMITS
A X COMMERCIAL GENERAL LIABILITY Y Y H-660-C1052134-PHX-25 11/25/2025 8/7/2026 EACH OCCURRENCE $ 1,000,000
DAMAGE TO RENTED
X OCCUR
CLAIMS-MADE PREMISES (Ea occurrence) $ 300,000
X Employee Benefits: MED EXP (Any one person) $ 10,000
X $1,000,000 PERSONAL & ADV INJURY $ 1,000,000
GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 2,000,000
PRO-
X POLICY JECT LOC PRODUCTS - COMP/OP AGG $ Excluded
OTHER: $
COMBINED SINGLE LIMIT
B AUTOMOBILE LIABILITY Y Y BA-C1057074-25-I2-G 11/25/2025 8/7/2026 (Ea accident) $
1,000,000
ANY AUTO BODILY INJURY (Per person) $
X XXXXXXX
OWNED SCHEDULED BODILY INJURY (Per accident) $ XXXXXXX
AUTOS ONLY AUTOS
HIRED NON-OWNED PROPERTY DAMAGE $ XXXXXXX
AUTOS ONLY AUTOS ONLY (Per accident)
$ XXXXXXX
C UMBRELLA LIAB N N CUP-C1057836-25-I2 11/25/2025 8/7/2026 $ 10,000,000
X X OCCUR EACH OCCURRENCE
EXCESS LIAB CLAIMS-MADE AGGREGATE $ 10,000,000
DED RETENTION $ $ XXXXXXX
WORKERS COMPENSATION PER OTH-
D N UB-C1057363-25-I2-G 11/25/2025 11/25/2026 X STATUTE ER
AND EMPLOYERS' LIABILITY Y/N
ANY PROPRIETOR/PARTNER/EXECUTIVE
N/A
E.L. EACH ACCIDENT $ 1,000,000
OFFICER/MEMBER EXCLUDED? N
(Mandatory in NH) E.L. DISEASE - EA EMPLOYEE $ 1,000,000
If yes, describe under
DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT $ 1,000,000
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required)
See attached.
CERTIFICATE HOLDER CANCELLATION See Attachment
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
21431217 ACCORDANCE WITH THE POLICY PROVISIONS.
DeKalb County School District
1701 Mountain Industrial BLVD AUTHORIZED REPRESENTATIVE
Stone Mountain GA 30083
© 1988-2015 ACORD CORPORATION. All rights reserved.
ACORD 25 (2016/03) The ACORD name and logo are registered marks of ACORD
CONTINUATION DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES/EXCLUSIONS ADDED BY ENDORSEMENT/SPECIAL PROVISIONS (Use only if more space is required)
DeKalb County School District is included as additional insured on a Primary and Non-contributory basis if required by
written contract with respect to General Liability and Automobile Liability per the terms and conditions of the policy. A
waiver of subrogation applies in favor of the additional insured if required by written contract with respect to General
Liability and Automobile Liability per the terms and conditions of the policy where permitted by state law. A 30-day notice
of cancellation and 10 days notice of nonpayment are included if required by written contract with respect to General
Liability, Umbrella Liability, Automobile Liability, and Workers' Compensation per the terms and conditions of the policy.
Umbrella Liability coverage follows form over the underlying General Liability and Automobile Liability if required by
written contract per the terms and conditions of the policy.
ACORD 25 (2016/03) Certificate Holder ID: 21431217
LDD J905264 00 1602412
Attachment Code: D662886 Certificate ID: 21431217
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
COMMERCIAL GENERAL LIABILITY BROADENING ENDORSEMENT
This endorsement modifies insurance provided under the following:
COMMERCIAL GENERAL LIABILITY COVERAGE PART
SUMMARY OF COVERAGES
1. Additional Insured by Contract, Agreement or Permit Included
2. Additional Insured — Primary and Non-Contributory Included
3. Blanket Waiver of Subrogation Included
4. Bodily Injury Redefined Included
5. Broad Form Property Damage — Borrowed Equipment, Customers Goods & Use of Elevators Included
6. Knowledge of Occurrence Included
7. Liberalization Clause Included
8. Medical Payments — Extended Reporting Period Included
9. Newly Acquired or Formed Organizations - Covered until end of policy period Included
10. Non-owned Watercraft 51 ft.
11. Supplementary Payments Increased Limits
- Bail Bonds $2,500
- Loss of Earnings $1000
12. Unintentional Failure to Disclose Hazards Included
13. Unintentional Failure to Notify Included
This endorsement amends coverages provided under the Commercial General Liability Coverage Part through new
coverages, higher limits and broader coverage grants.
1. Additional Insured by Contract, Agreement or Permit (1) "Your work" for the additional insured(s)
The following is added to SECTION II — WHO IS AN designated in the contract, agreement or
INSURED: permit;
(2) Premises you own, rent, lease or occupy; or
Additional Insured by Contract, Agreement or Permit
(3) Your maintenance, operation or use of
a. Any person or organization with whom you agreed in
a written contract, written agreement or permit that equipment leased to you.
such person or organization to add an additional b. The insurance afforded to such additional insured
insured on your policy is an additional insured only described above:
with respect to liability for "bodily injury", "property (1) Only applies to the extent permitted by law; and
damage", or "personal and advertising injury"
caused, in whole or in part, by your acts or (2) Will not be broader than the insurance which
omissions, or the acts or omissions of those acting you are required by the contract, agreement or
on your behalf, but only with respect to: permit to provide for such additional insured.
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