Agenda Item
b. Bid 25-519 Catalog Discount ~ Career, Technical, and Agricultural Materials, Equipment & Supplies Contract Award Approval (Not to Exceed $2,000,000) ~ Updated 7.8.2026
Summary: Presented by: Dr. Sean Tartt, Acting, Chief Academic Officer, Teaching and Learning
Request: It is requested that the DeKalb County Board of Education approve the contract extension of Bid 25-519 Catalog Discount - Career Technical & Agricultural Materials, Equipment & Supplies to the following vendors: Amitrace Computer System, Carolina Biological Supply Company, Flinn Scientific Incorporated, Global Equipment Company, Incorporated, Learning Labs, Incorporated, LEGO Education Incorporated, NASCO Education LLC, Nisewonger Audio Visual Center, Incorporated, Paxton Patterson Incorporated, Sam Tell and Son Incorporated, and William J. Redmond & Son, Incorporated for an additional year in an amount not to exceed $2,000,000.
Why: Per Board Policy DJE, the Board of Education must approve the expenditure of any vendor that provides goods and/or services to the school district that may exceed $100,000 in purchases for the fiscal year. The bid establishes a contract with the identified vendors to provide efficient service and quality products while reducing costs.
Details: Bid 25-519 will provide access to a broad spectrum of Career, Technical, and Agricultural Education (CTAE) materials, equipment, and supplies that may be purchased at discounted prices from multiple vendors. The contract includes up to four, one-year extension options contingent upon DCSD’s offer to such extension, the successful offeror’s acceptance, and the approval of the DeKalb County Board of Education to extend the contract.
A formal Invitation to Bid Catalog Discounts - Career Technical & Agricultural Materials, Equipment & Supplies, was issued on Thursday, January 30, 2025, through the DCSD Purchasing Department. The solicitation was posted on the DCSD website. An electronic notification was sent to 53 vendors from the DCSD Vendor Bid List and 1257 vendors through the State of Georgia Procurement Registry. Responses to the solicitation were received on Tuesday, February 25, 2025, from 13 vendors. Eleven (11) vendors were deemed responsive to the solicitation requirements.
Financial impact: The total financial impact is not to exceed $2,000,000.
Charge Codes:
100.1000.561000.00011.7940.3011.8010.035.0000
100.1000.561100.00011.7940.3011.8010.035.0000
100.1000.530000.00011.7940.3011.8010.035.0000
100.1000.530000.42121.7940.3550.8010.035.0000
100.1000.573000.00011.7940.3011.8010.035.0000
100.1000.561500.00011.7940.3011.8010.035.0000
100.1000.561600.00011.7940.3011.8010.035.0000
406.1000.530000.38321.7940.3324.8010.035.2025
406.1000.561000.38321.7940.3324.8010.035.2025
406.1000.561100.38321.7940.3324.8010.035.2025
406.1000.561500.38321.7940.3324.8010.035.2025
406.1000.561600.38321.7940.3324.8010.035.2025
406.1000.573000.38321.7940.3324.8010.035.2025
406.2230.561000.38321.7940.3324.8010.035.2025
406.2300.530000.38321.7940.3324.8010.035.2025
Contact: Dr. Sean Tartt, Acting Chief Academic Officer, Division of Teaching and Learning, 678.676.0731
Dr. Rose Prejean-Harris, Assistant Superintendent (6-12), Division of Teaching and Learning, 678.676.0137
Mrs. Doryiane Gunter, Director, Career, Technical, and Agricultural Education, 678.676.0451
Effective: Upon Board Approval- July 14, 2026
Status: Approved by the Office of Legal Affairs
DATE (MM/DD/YYYY)
CERTIFICATE OF LIABILITY INSURANCE 03/17/2026
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.
If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on
this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).
PRODUCER CONTACT Peter J Moon
NAME:
The Whitlock Group, Inc. PHONE (678) 906-2008 FAX (855) 906-2012
(A/C, No, Ext): (A/C, No):
2915 Premiere Pkwy Suite 120 E-MAIL pmoon@twgins.net
ADDRESS:
INSURER(S) AFFORDING COVERAGE NAIC #
Duluth GA 30097 INSURER A : Allmerica Financial Benefit Insurance Company 41840
INSURED INSURER B : Hanover American Insurance Company 36064
Amitrace Computer Systems, Inc, Rumal Capital LLC INSURER C : Mount Vernon Fire Insurance Company 26522
8000 Miller Ct E INSURER D :
INSURER E :
Norcross GA 30071-1456 INSURER F :
COVERAGES CERTIFICATE NUMBER: CL2631706483 REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSR ADDL SUBR POLICY EFF POLICY EXP
LTR TYPE OF INSURANCE INSD WVD POLICY NUMBER (MM/DD/YYYY) (MM/DD/YYYY) LIMITS
COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 2,000,000
DAMAGE TO RENTED 1,000,000
CLAIMS-MADE OCCUR PREMISES (Ea occurrence) $
MED EXP (Any one person) $ 5,000
A Y Y Z2AJ678950 03/31/2026 03/31/2027 PERSONAL & ADV INJURY $ 2,000,000
GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 4,000,000
PRO- 4,000,000
POLICY JECT LOC PRODUCTS - COMP/OP AGG $
OTHER: EPLI $ 100,000
AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT $ 1,000,000
(Ea accident)
ANY AUTO BODILY INJURY (Per person) $
A OWNED SCHEDULED Y Y AWAJ678935 03/31/2026 03/31/2027 BODILY INJURY (Per accident) $
AUTOS ONLY AUTOS
HIRED NON-OWNED PROPERTY DAMAGE $
AUTOS ONLY AUTOS ONLY (Per accident)
$
UMBRELLA LIAB OCCUR EACH OCCURRENCE $ 3,000,000
A EXCESS LIAB CLAIMS-MADE Y Y Z2AJ678950 03/31/2026 03/31/2027 AGGREGATE $ 3,000,000
DED RETENTION $ $
WORKERS COMPENSATION PER OTH-
AND EMPLOYERS' LIABILITY STATUTE ER
Y/N
ANY PROPRIETOR/PARTNER/EXECUTIVE E.L. EACH ACCIDENT $ 1,000,000
B OFFICER/MEMBER EXCLUDED? N/A WZAJ678953 03/31/2026 03/31/2027
(Mandatory in NH) E.L. DISEASE - EA EMPLOYEE $ 1,000,000
If yes, describe under
DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT $ 1,000,000
Each Claim $3,000,000
Tech E&O, Network Security & Privacy
C Liability. PT 2002311A 03/31/2026 03/31/2027 Aggregate $3,000,000
Retention $10,000
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required)
(See attached Comments/Remarks page for coverage details)
CERTIFICATE HOLDER CANCELLATION
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
DeKalb County School District, ACCORDANCE WITH THE POLICY PROVISIONS.
1701 Mountain Industrial Blvd.
AUTHORIZED REPRESENTATIVE
Stone Mountain GA 30083
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ACORD 25 (2016/03) The ACORD name and logo are registered marks of ACORD
AGENCY CUSTOMER ID: 00000848
LOC #:
ADDITIONAL REMARKS SCHEDULE Page of
AGENCY NAMED INSURED
The Whitlock Group, Inc. Amitrace Computer Systems, Inc
POLICY NUMBER
CARRIER NAIC CODE
EFFECTIVE DATE:
ADDITIONAL REMARKS
THIS ADDITIONAL REMARKS FORM IS A SCHEDULE TO ACORD FORM,
FORM NUMBER: 25 FORM TITLE: Certificate of Liability Insurance: Notes
*Blanket Additional Insured status for General Liability is provided to any person or organization in primary and non-contributory basis as required by written
contract with the named insured, but only with respect to liability for bodily injury, property damage or personal and advertising injury caused, in whole or in
part, by the named insured’s acts or omissions in the performance of on going operations and only with respect to liability for bodily injury or property
damage caused, in whole or in part, by the named insured’s worked performed for that additional insured.
*Blanket Additional Insured status for Automobile Liability is provided to any person or organization in primary and non-contributory basis as required by
written contract with the named insured, but only with respect to liability for bodily injury or property damage caused, in whole or in part, by the named
insured’s ownership, maintenance or use of a covered auto.
*Blanket Waiver of Subrogation in favor of the additional insured applies to all coverages as required by a Written Contract with the Named Insured.
*Umbrella/Excess Liability is Follow Form
*Third-party 30-day notice of cancellation/non-renewal will be mailed to the Certificate Holder if required.
*This certificate of insurance is issued as a matter of information only and confers no rights upon the certificate holder. This certificate does not amend,
extend or alter the coverage, terms exclusions and conditions afforded by the policies referenced herein.*
ACORD 101 (2008/01) © 2008 ACORD CORPORATION. All rights reserved.
The ACORD name and logo are registered marks of ACORD