Clean Version CN Policy

                                                                                 Board Policy Manual
                                                                         DeKalb County School District

Board Policy CN: Administrative Records                                                   Status: DRAFT -
                                                                                          1st Reading
Original Adopted Date: 09/11/2000 | Last Revised Date: 09/11/2000 | Last Reviewed Date:
09/16/2025



CLEAN VERSION

The purpose of this policy is to ensure the proper maintenance,
preservation, retention, lawful disposition, security, and access to
DeKalb County School District records in accordance with the Georgia
Open Records Act, the District’s approved records retention schedule,
and applicable state and federal law.

The Superintendent will designate a District Records Officer or
responsible office to coordinate a comprehensive records management
program and records management plan.

District records will be managed according to approved retention
schedules regardless of format, including paper records, electronic
records, email, and other digital communications.

Employees with responsibility for creating, maintaining, retrieving,
disclosing, or disposing of records will receive appropriate records
management and Open Records training. Records subject to a litigation
hold, audit, investigation, subpoena, pending Open Records request, or
other legal preservation obligations will not be destroyed until released
by the Office of Legal Affairs or other authorized official.

The superintendent or designee will develop administrative regulations
and procedures consistent with this policy.