Agenda Item
c. Translations and Interpretation Services (Not to Exceed $1,500,000)
Summary: Presented by: Mrs. Kiana King, Interim Chief of Student Services, Division of Student Services
Request: It is requested that the DeKalb County Board of Education approve the purchase of professional translation and interpretation services from the following vendors in excess of $100,000 with a combined total not to exceed $1,500,000 for the following seven vendors:
ALTA Language Services
LATN Language Solutions
Piedmont Global Language Service
Real Time Translation
SeSo, Inc.
Translation Station, Inc.
Zab Translation Solutions
Why: Due to combined spending from all schools and centers serving parents and students whose primary home language is other than English (PHLOTEs), the total cost of translation and interpretation services may exceed $100,000 from one or more of the service providers.
Details: The DeKalb County School District, as a local educational agency (LEA) receiving federal grants, including the Individuals with Disabilities Education Act (IDEA) grants, has a legal obligation to maintain meaningful communication with parents and students who may not have English as their primary language. The Office for Civil Rights (OCR) and IDEA mandate that parental notices and communication must be in a language that the parents or guardians can understand. Services from approved agencies are included in the district’s agreement with the OCR to provide language support services to families and students who speak other languages. Additionally, interpretation services are required during Individualized Education Program (IEP) meetings.
Financial impact: The financial impact to the general funds for the school year 2026-2027 will not exceed the amount of $1,500,000.00.
Department of English Learners Charge Code:
100.2100 530000.07711.7130.9990.6015.094.0000 ($975,000.00)
Department of Exceptional Education Charge Code: 100.1000.530000.00011.7340.2021.8010.094.0000($450,000.00)
100.1000.530000.22711.7320.9990.8010.094.0000($50,000.00)
Title III Funds and general funds will be used to purchase these resources.
Charge codes:
460.1000.553200.07221.7130.1816.6015.094.2026
100.1000.553200.07711.7130.1353.6015.094.0000
Contact: Mrs. Kiana King, Interim Chief of Student Services, Division of Student Services,
Dr. Evelyn Hall, Executive Director of English Learners Department 678-676-6603
Dr. Erin Broyard-Baptiste, Interim Executive Director, Exceptional Education, Division of Student Services, 678-676-1814
Effective: July 1, 2026- June 30, 2027
Status: Approved by the Office of Legal Affairs
Start Date: ______________, 20__ End Date: ________________, 20__
1. Termination for Convenience. DCSD may terminate this Agreement at any time, for any (or no) reason,
upon thirty (30) days prior written notice to INDEPENDENT CONTRACTOR. In such event, DCSD shall pay
INDEPENDENT CONTRACTOR for all Services performed prior to termination.
2. Termination for Breach. In the event INDEPENDENT CONTRACTOR breaches any term or condition of
this Agreement, DCSD shall provide written notice to INDEPENDENT CONTRACTOR thereof. Should
INDEPENDENT CONTRACTOR fail and/or refuse to cure such breach within seven (7) days of its notification
thereof, DCSD may terminate this Agreement for cause. In such event, DCSD shall pay INDEPENDENT
CONTRACTOR for all Services performed prior to termination, less any damages incurred (or reasonably
expected to be incurred) by DCSD in connection therewith.
3. Return of Materials; Delivery of Deliverables. Within three (3) business days of the termination of this
Agreement, INDEPENDENT CONTRACTOR will deliver to DCSD all documents, materials, data and
information gathered, developed or created by INDEPENDENT CONTRACTOR prior to the termination of
this Agreement. Under no circumstances shall INDEPENDENT CONTRACTOR assert any lien or other claim
over or relating to any such documents, material, data and information.
4. Time Periods. Any reference to day used in this Agreement shall mean a calendar day, unless otherwise
specified.
D. SERVICE FEES: Subject to the provisions of Section E below, INDEPENDENT CONTRACTOR shall be paid the
following fee for the Services: (check the appropriate compensation plan and complete blanks)
A fixed, lump-sum amount of $ _________________ paid upon completion of above services, OR
$ _________________ per hour; maximum hours are to be _____________.
Unless this box is checked and a payment schedule, rate sheet, or fee structure is attached
hereto as Exhibit B and incorporated herein, DCSD shall make payment for all Services upon final
completion thereof.
E. MAXIMUM CONTRACTED AMOUNT: The total amount of payments by DCSD, including all fees, travel, or
other expenses under this Agreement shall not exceed $ ________________________ (hereinafter this
not be modified unless otherwise agreed in a written amendment hereto. No adjustment to the
Maximum Contracted Amount shall be made unless there is a change in the scope or time for
performance of the Services. The Maximum Contracted Amount shall be supported by a quote, invoice, or
rate sheet, provided by the INDEPENDENT CONTRACTOR, outlining the basis for its calculation and
attached hereto as Exhibit B, which is incorporated herein by reference.
1. Invoices. INDEPENDENT CONTRACTOR shall prepare and submit to DCSD invoices for payment of all
charges. Each invoice shall be in such detail and in such format as DCSD may reasonably require. As
a condition precedent to all required payments under this agreement and/or Payment Schedule, the
Independent Contractor shall submit to DCSD for review and approval, invoices detailing the specific
work performed for which payment is requested, in a form acceptable to DCSD. Required payment
under this Agreement shall only be for actual work performed by the Independent Contractor and
shall only be pursuant to invoices reviewed and approved by DCSD.
2. Maximum Amount. DCSD shall not be obligated to pay any amount in excess of the Maximum
Contracted Amount for all Services under all invoices.
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DEKALB COUNTY SCHOOL DISTRICT USE ONLY
Int. Student Screening Center - Department 7130
School/Department Name and Location Number
Charge Code
FUND FUNCTION PROJECT OBJECTIVE LOCATION PROGRAM FACILITY DIVISION FUTURE
100 2100 530000 07711 7130 9990 6015 094 0000
Department of Exceptional Education
100.1000.530000.00011.7340.2021.8010.094.0000
100.1000.530000.22711.7320.9990.8010.094.0000
THE ABOVE TERMS AND CONDITIONS ARE AGREED TO AND ACCEPTED BY:
INDEPENDENT CONTRACTOR
� �
BY: r- �erlt_ledbyslgnNow
PRI N:N::;�:B�hel Maurer
TITLE: Contracts & Quality Manager
DATE: 04/27/2026
DEKALB COUNTY SCHOOL DISTRICT
BY: ____________________
AME: Dr. Norman C. Sauce Ill
T IT LE: Interim Superintendent of Schools
DATE: __________________
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