Agenda Item
c. Translations and Interpretation Services (Not to Exceed $1,500,000)
Summary: Presented by: Mrs. Kiana King, Interim Chief of Student Services, Division of Student Services
Request: It is requested that the DeKalb County Board of Education approve the purchase of professional translation and interpretation services from the following vendors in excess of $100,000 with a combined total not to exceed $1,500,000 for the following seven vendors:
ALTA Language Services
LATN Language Solutions
Piedmont Global Language Service
Real Time Translation
SeSo, Inc.
Translation Station, Inc.
Zab Translation Solutions
Why: Due to combined spending from all schools and centers serving parents and students whose primary home language is other than English (PHLOTEs), the total cost of translation and interpretation services may exceed $100,000 from one or more of the service providers.
Details: The DeKalb County School District, as a local educational agency (LEA) receiving federal grants, including the Individuals with Disabilities Education Act (IDEA) grants, has a legal obligation to maintain meaningful communication with parents and students who may not have English as their primary language. The Office for Civil Rights (OCR) and IDEA mandate that parental notices and communication must be in a language that the parents or guardians can understand. Services from approved agencies are included in the district’s agreement with the OCR to provide language support services to families and students who speak other languages. Additionally, interpretation services are required during Individualized Education Program (IEP) meetings.
Financial impact: The financial impact to the general funds for the school year 2026-2027 will not exceed the amount of $1,500,000.00.
Department of English Learners Charge Code:
100.2100 530000.07711.7130.9990.6015.094.0000 ($975,000.00)
Department of Exceptional Education Charge Code: 100.1000.530000.00011.7340.2021.8010.094.0000($450,000.00)
100.1000.530000.22711.7320.9990.8010.094.0000($50,000.00)
Title III Funds and general funds will be used to purchase these resources.
Charge codes:
460.1000.553200.07221.7130.1816.6015.094.2026
100.1000.553200.07711.7130.1353.6015.094.0000
Contact: Mrs. Kiana King, Interim Chief of Student Services, Division of Student Services,
Dr. Evelyn Hall, Executive Director of English Learners Department 678-676-6603
Dr. Erin Broyard-Baptiste, Interim Executive Director, Exceptional Education, Division of Student Services, 678-676-1814
Effective: July 1, 2026- June 30, 2027
Status: Approved by the Office of Legal Affairs
Start Date: ______________, 20__ End Date: ________________, 20__
1. Termination for Convenience. DCSD may terminate this Agreement at any time, for any (or no) reason,
upon thirty (30) days prior written notice to INDEPENDENT CONTRACTOR. In such event, DCSD shall pay
INDEPENDENT CONTRACTOR for all Services performed prior to termination.
2. Termination for Breach. In the event INDEPENDENT CONTRACTOR breaches any term or condition of
this Agreement, DCSD shall provide written notice to INDEPENDENT CONTRACTOR thereof. Should
INDEPENDENT CONTRACTOR fail and/or refuse to cure such breach within seven (7) days of its notification
thereof, DCSD may terminate this Agreement for cause. In such event, DCSD shall pay INDEPENDENT
CONTRACTOR for all Services performed prior to termination, less any damages incurred (or reasonably
expected to be incurred) by DCSD in connection therewith.
3. Return of Materials; Delivery of Deliverables. Within three (3) business days of the termination of this
Agreement, INDEPENDENT CONTRACTOR will deliver to DCSD all documents, materials, data and
information gathered, developed or created by INDEPENDENT CONTRACTOR prior to the termination of
this Agreement. Under no circumstances shall INDEPENDENT CONTRACTOR assert any lien or other claim
over or relating to any such documents, material, data and information.
4. Time Periods. Any reference to day used in this Agreement shall mean a calendar day, unless otherwise
specified.
D. SERVICE FEES: Subject to the provisions of Section E below, INDEPENDENT CONTRACTOR shall be paid the
following fee for the Services: (check the appropriate compensation plan and complete blanks)
A fixed, lump-sum amount of $ _________________ paid upon completion of above services, OR
$ _________________ per hour; maximum hours are to be _____________.
Unless this box is checked and a payment schedule, rate sheet, or fee structure is attached
hereto as Exhibit B and incorporated herein, DCSD shall make payment for all Services upon final
completion thereof.
E. MAXIMUM CONTRACTED AMOUNT: The total amount of payments by DCSD, including all fees, travel, or
other expenses under this Agreement shall not exceed $ ________________________ (hereinafter this
not be modified unless otherwise agreed in a written amendment hereto. No adjustment to the
Maximum Contracted Amount shall be made unless there is a change in the scope or time for
performance of the Services. The Maximum Contracted Amount shall be supported by a quote, invoice, or
rate sheet, provided by the INDEPENDENT CONTRACTOR, outlining the basis for its calculation and
attached hereto as Exhibit B, which is incorporated herein by reference.
1. Invoices. INDEPENDENT CONTRACTOR shall prepare and submit to DCSD invoices for payment of all
charges. Each invoice shall be in such detail and in such format as DCSD may reasonably require. As
a condition precedent to all required payments under this agreement and/or Payment Schedule, the
Independent Contractor shall submit to DCSD for review and approval, invoices detailing the specific
work performed for which payment is requested, in a form acceptable to DCSD. Required payment
under this Agreement shall only be for actual work performed by the Independent Contractor and
shall only be pursuant to invoices reviewed and approved by DCSD.
2. Maximum Amount. DCSD shall not be obligated to pay any amount in excess of the Maximum
Contracted Amount for all Services under all invoices.
2
DEKALB COUNTY SCHOOL DISTRICT USE ONLY
Int. Student Screening Center - Department 7130
School/Department Name and location Number
Charge Code
FUND FUNCTION PROJECT OBJECTIVE LOCATION PROGRAM FACILITY DIVISION FUTURE
100 2100 530000 07711 7130 9990 6015 094 0000
Department of Exceptional Education
100.1000.530000.00011.7340.2021.8010.094.0000
100.1000.530000.22711.7320.9990.8010.094.0000
THE ABOVE TERMS AND CONDITIONS ARE AGREED TO AND ACCEPTED BY:
INDEPENDENT CONTRACTOR
BY:_�_ _ _______
c:::---
PRINT NAME: Lindsey Gambardella
TITLE: CEO
DATE: 04/22/202
6
DEKALB COUNT Y SCHOOL DISTRICT
BY: ____________________
NAME: Dr. Norman C. Sauce Ill
TITLE:
Interim Superintendent of Schools
DATE: __________________
10
•'t:..+ Translation Station
� 1..,1".fU#� Solutions Afadr Simplr
Exhibit B
Interpretation Rates and Terms
Prepared for Dekalb County School District
Effective 7/1/2026
GA Base Rates (8:00am-5:00om, Monday - Friday) Per Hour Cost
Snanish $53.00/hour
IAII Other Languages** $64.00/hour
Rare Languages (marked with 'on the Language List) $80.00/hour
Mayan & Indigenous Languages (marked with * on the Lamrnaf!e List) Per auote
Premium Rates
Title I (no mileage charged for Title I iobs) +$20.00/hour
After Hours and Federal Holidays Waived for DCSD
See Language List, al/ached, for languages included in each tier
**We will do our best to accommodate most other languages at this rate, however, some languages not
included in our list may also require a quote (for client approval) at the time of scheduling.
Minimums: An estimated duration from the client is required to ensure that the interpreter is available for
the duration of the event, though a 2-hour minimum is required for all jobs lasting up to 4 hours. In order
for an interpreter to set aside longer amounts of time, longer minimums are required:
• For jobs estimated to last from 4 to 6 hours, a 3-hour minimum applies
• For jobs estimated to last up to 6+ hours, a 4-hour minimum applies
• Increments over the minimum are rounded up to the next half hour
Premium Rates: No mileage is billed for Title I jobs; therefore rates are higher to cover mileage costs.
Travel Time: For onsite interpretation, travel time may apply for travel from outside of the metro Atlanta
area (to be agreed upon in advance, on a case-by-case basis). If a local interpreter can be secured, no travel
time will be charged.
Reimbursements: Reimbursement of all mileage (to/from the assignment) and any parking charges
incurred during the course of the assignment will be charged to the client. Mileage reimbursement is set at
the current federal reimbursement rate at the time of the assignment.
Cancellation Policy:
• In the event that a customer cancels an assignment less than 24 business hours prior to the scheduled
start time of the assignment, the applicable minimum will be billed (including premiums, but not
including travel time or mileage, unless the interpreter has already left for and/or arrived for the
interpretation, then travel time and mileage may apply).
o For example, an assignment at I 0am on Monday must be cancelled before I 0am on Friday
to avoid cancellation fees.
• Inclement Weather: In the event you are forced to cancel due to inclement weather, you will not be
billed for the assignment as long as Translation Station, Inc. receives notice from you of the
cancellation. If a report of closure is not reported by you to Translation Station, Inc.,
This document contains confidential trade secrets as defined by O.C.G.A. § 10-1-761 and
may not be disclosed to third parties withoutprior written consentfrom Translation Station.
DATE (MM/DD/YYYY)
CERTIFICATE OF LIABILITY INSURANCE 4/23/2026
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.
If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on
this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).
CONTACT
PRODUCER
NAME: Linda Holihan
C.H. Ins. Brokerage Serv. Co. PHONE FAX
100 S Salina St (A/C, No, Ext): 315-234-7500 (A/C, No): 315-234-7508
E-MAIL
Ste 370 ADDRESS: lholihan@chinsurance.cc
Syracuse NY 13202 INSURER(S) AFFORDING COVERAGE NAIC #
INSURER A : Hartford Underwriters Ins. Co. 30104
TRANSTA-01
INSURED INSURER B : Hartford Fire Ins. Co. 19682
Translation Station, Inc.-GA
INSURER C : At-Bay Specialty Insurance Company 19607
1834 Independence Square
Atlanta GA 30338 INSURER D :
INSURER E :
INSURER F :
COVERAGES CERTIFICATE NUMBER: 390341595 REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSR ADDL SUBR POLICY EFF POLICY EXP
LTR TYPE OF INSURANCE INSD WVD POLICY NUMBER (MM/DD/YYYY) (MM/DD/YYYY) LIMITS
A X COMMERCIAL GENERAL LIABILITY Y 01SBAAF8W9A 5/9/2026 5/9/2027 EACH OCCURRENCE $ 1,000,000
DAMAGE TO RENTED
CLAIMS-MADE X OCCUR PREMISES (Ea occurrence) $ 1,000,000
MED EXP (Any one person) $ 10,000
PERSONAL & ADV INJURY $ 1,000,000
GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 2,000,000
X POLICY PRO-
JECT LOC PRODUCTS - COMP/OP AGG $ 2,000,000
OTHER: $
A COMBINED SINGLE LIMIT $ 1,000,000
AUTOMOBILE LIABILITY 01SBAAF8W9A 5/9/2026 5/9/2027 (Ea accident)
ANY AUTO BODILY INJURY (Per person) $
OWNED SCHEDULED BODILY INJURY (Per accident) $
AUTOS ONLY AUTOS
NON-OWNED
X HIRED
AUTOS ONLY
X AUTOS ONLY
PROPERTY DAMAGE
(Per accident) $
$
A X UMBRELLA LIAB OCCUR 01SBAAF8W9A 5/9/2026 5/9/2027 EACH OCCURRENCE $ 2,000,000
EXCESS LIAB CLAIMS-MADE AGGREGATE $ 2,000,000
X RETENTION $ $
DED 10,000
WORKERS COMPENSATION PER OTH-
AND EMPLOYERS' LIABILITY STATUTE ER
Y/N
ANYPROPRIETOR/PARTNER/EXECUTIVE E.L. EACH ACCIDENT $
OFFICER/MEMBER EXCLUDED? N/A
(Mandatory in NH) E.L. DISEASE - EA EMPLOYEE $
If yes, describe under
DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT $
B Professional Liability 01OH0627783-25 5/9/2026 5/9/2027 Per Clm/Agg Limit $5,000,000
C Cyber Liability AB663688203 9/13/2025 9/13/2026 Per Clm/Agg Limit $3,000,000
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required)
The DeKalb County School District and the DeKalb County Board of Education are named additional insureds as per written contract.
CERTIFICATE HOLDER CANCELLATION
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
ACCORDANCE WITH THE POLICY PROVISIONS.
DeKalb County School District and
DeKalb County Board of Education
1701 Mountain Industrial Blvd AUTHORIZED REPRESENTATIVE
Stone Mountain GA 30083
© 1988-2015 ACORD CORPORATION. All rights reserved.
ACORD 25 (2016/03) The ACORD name and logo are registered marks of ACORD
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
ADDITIONAL INSURED – DESIGNATED PERSON OR ORGANIZATION
This endorsement modifies insurance provided under the following:
BUSINESS LIABILITY COVERAGE FORM
Except as otherwise stated in this endorsement, the terms and conditions of the Policy apply.
A. The following is added to Section C. WHO IS AN INSURED:
Designated Person Or Organization
a. The person(s) or organization(s) shown in the Declarations as Additional Insured – Designated Person Or
Organization is also an additional insured, but only with respect to liability for “bodily injury”, “property
damage” or “personal and advertising injury” caused, in whole or in part, by your acts or omissions or the acts
or omissions of those acting on your behalf:
(1) In the performance of your ongoing operations; or
(2) In connection with your premises owned by or rented to you.
b. If coverage provided to these additional insureds is required by a written contract or written agreement, or
when required by a written permit issued by a state or governmental agency or subdivision or political
subdivision, the insurance afforded to these additional insureds will not be broader than that which you are
required by the contract, agreement, or permit to provide for these additional insureds.
c. The insurance afforded to these additional insureds only applies to the extent permitted by law.
B. With respect to the insurance afforded such additional insured(s) by this endorsement, the following additional
exclusion is added to Section B. EXCLUSIONS:
This insurance does not apply to “bodily injury” or “property damage” included within the “products-completed
operations hazard”.
Form SL 30 42 10 18 Page 1 of 1
© 2018, The Hartford
(May include copyrighted material of Insurance Services Office, Inc., with its permission)
Policy Change:
Business Owner’s Policy
Policy Number: 01 SBA AF8W9A Insurer:
Hartford Underwriters Insurance Company, a
Policy Period: 05/09/2024 to 05/09/2025 property and casualty company of The
Hartford
Named Insured and Mailing Address:
Translation Station Inc-GA, One Hartford Plaza, Hartford, CT 06155
1834 INDEPENDENCE SQ,
ATLANTA, GA 30338-5150 Name of Agent/Broker:
CH INS BROKERAGE SRVCS CO INC/PHS
Policy Change Number: 002 100 S SALINA ST STE 370
SYRACUSE, NY 13202
Policy Change Effective Date: 08/26/2024,
Effective hour is the same as stated in the Code: 01310849
Declarations Page of the Policy.
Coverage Parts Affected:
Common
This is NOT a bill. However, any changes in your premium will be reflected in your next billing
statement. You will receive a separate bill from The Hartford. If you are enrolled in repetitive EFT
draws from your bank account, changes in premium will change future draw amounts.
As a result of the changes described herein, there is no change in
premium. $0
*Price is subject to fees and surcharges
Countersigned by: 08/26/2024
Authorized Representative Date
Form SC 00 06 10 18 Page 1 of 2
Process Date: 08/26/2024 © 2018, The Hartford Policy Expiration Date: 05/09/2025
(May include copyrighted material of Insurance Services Office, Inc., with its permission)
Policy Change:
Business Owner’s Policy
The following Additional Insured has been added as an Additional Insured - Designated Person or
Organization.
Additional Insured Name:
DeKalb County School District DeKalb County Board of Education, 1701
MOUNTAIN INDUSTRIAL BLVD, STONE MOUNTAIN, GA 30083
Policy is amended to revise the following Endorsement Forms reflecting the changes made to your policy.
FORM NUMBER FORM NAME COVERAGE PART
SC 00 06 10 18 POLICY CHANGE Common
Premium associated with this Policy Change has pro rata factor 0.701.
Form SC 00 06 10 18 Page 2 of 2
Process Date: 08/26/2024 © 2018, The Hartford Policy Expiration Date: 05/09/2025
(May include copyrighted material of Insurance Services Office, Inc., with its permission)