TCM 12/27/2016
SaaS: N Product Order Form
Company Id: Customer #: 51410 Customer Y: Contract #: 2016-24716
Customer: DeKalb County School District Sales Rep: David Regnery ID: 5148221
Mailing Address: DeKalb County School District Orig Date: 11/30/2016 Rev Date:
3770 North Decatur Road
Decatur, Georgia 30032 Status: Approved
Physical Address DeKalb County School District Order #: 88040
Cust PO #:
Order Date: 8/14/2015
Contact Name: Admin Notes:
Contact
Telephone #: (678) 676-1200
Pamela Bradshaw
ERP Project Manager
Email Address: 678-676-1027
pamela_bradshaw@dekalbschoolsga.org
Name / Title of person signing the contract:
Invoice Attn Of:
Internal Comments:
Total Application Software: $1,781,353.00
Total Hardware & System $1,650.00
Software:
Other Services: $2,509,579.00
Total Implementation: $833,850.00
Total Conversion: $189,895.00
Total Application Software $150,000.00
Maintenance:
Total SaaS: $0.00
Total System Software $0.00
Maintenance:
3rd Party Services Total: $0.00
Total Charges: $5,466,327.00
Sales: Credit:
Date: Date:
Finance: Rhonda Baulch Other:
Date: 12/27/2016 Date:
Quoted By: David Regnery
Date: 12/6/2016
Quote Expiration: 5/29/2017
Quote Name: Dekalb County School District-ERP-Munis
Quote Number: 2016-24716
Quote Description: ERP RFP 16-477 - All Modules - Student Activity
Optional
Phone: (678) 676-1200
DeKalb County School District Fax: (678) 676-0785
3770 North Decatur Road Email:
Decatur Georgia 30032
Software
Model # Description Qty Price Ext Price Discount Software Total
FA-AC-SW-I Accounting/GL/BG/AP - Software - I 1 $361,450.00 $361,450.00 $97,592.00 $263,858.00
RB-AR-SW-I Accounts Receivable - Software - I 1 $79,000.00 $79,000.00 $21,330.00 $57,670.00
HR-AT-SW-I Applicant Tracking - Software - I 1 $42,350.00 $42,350.00 $11,435.00 $30,915.00
FA-BM-SW-I Bid Management - Software - I 1 $42,550.00 $42,550.00 $11,489.00 $31,061.00
FA-BMI-SW-I BMI Asset Trk Interface - Software - I 1 $7,800.00 $7,800.00 $2,106.00 $5,694.00
OF-CAFR-SW-I CAFR Statement Builder - Software - I 1 $47,250.00 $47,250.00 $12,758.00 $34,492.00
FA-TM-SW-I Cash Management - Software - I 1 $65,500.00 $65,500.00 $17,685.00 $47,815.00
FA-CM-SW-I Contract Management - Software - I 1 $40,450.00 $40,450.00 $10,922.00 $29,528.00
FA-EER-SW-I Employee Expense Reimbursement - Software - 1 $34,000.00 $34,000.00 $9,180.00 $24,820.00
I
WEB-MSH-VND-SW-I eProcurement - Software - I 1 $62,400.00 $62,400.00 $16,848.00 $45,552.00
FA-FA-SW-I Fixed Assets - Software - I 1 $90,700.00 $90,700.00 $24,489.00 $66,211.00
RB-GB-SW-I General Billing - Software - I 1 $37,125.00 $37,125.00 $10,024.00 $27,101.00
HR-PM-SW-I HR Management - Software - I 1 $98,550.00 $98,550.00 $26,609.00 $71,941.00
FA-IN-SW-I Inventory - Software - I 1 $90,700.00 $90,700.00 $24,489.00 $66,211.00
OF-MAR-SW-I Munis Analytics & Reporting - Software - I 1 $300,870.00 $300,870.00 $81,235.00 $219,635.00
HR-PRESS-SW-I Payroll w/ESS - Software - I 1 $334,200.00 $334,200.00 $90,234.00 $243,966.00
HR-PD-SW-I Professional Development - Software - I 1 $42,350.00 $42,350.00 $11,435.00 $30,915.00
FA-PA-SW-I Project & Grant Accounting - Software - I 1 $56,700.00 $56,700.00 $15,309.00 $41,391.00
FA-PU-SW-I Purchasing - Software - I 1 $159,100.00 $159,100.00 $42,957.00 $116,143.00
FA-FMI-SW-I Standard Fuel Interface-Software I-See 1 $7,800.00 $7,800.00 $2,106.00 $5,694.00
Comments
MISC-TS-001 Time & Attendance 1 $195,000.00 $195,000.00 $52,650.00 $142,350.00
MISC-TS-001 Time & Attendance Import 1 $5,145.00 $5,145.00 $1,389.00 $3,756.00
MISC-TS-001 Time & Attendance Mobile 1 $5,075.00 $5,075.00 $1,370.00 $3,705.00
OF-TCMSE-SW-I Tyler Content Manager SE-Software-I 1 $101,250.00 $101,250.00 $27,338.00 $73,912.00
TF-AC-OS-I Tyler Forms Processing - Software - I 1 $19,500.00 $19,500.00 $5,265.00 $14,235.00
FA-WO-SW-I Work Orders, Fleet & Facilities - Software - I 1 $113,400.00 $113,400.00 $30,618.00 $82,782.00
Total: $658,862.00 $1,781,353.00
Services
Model # Description Qty Price Ext Price Discount Services Total
MISC-SV-001 Additional Implementation Days 365 $1,275.00 $465,375.00 $0.00 $465,375.00
OS-SVC-APPR-CRI AP/PR Check Recon Import 1 $1,000.00 $1,000.00 $0.00 $1,000.00
OS-SVC-AP-PPEF AP Positive Pay Export Format 1 $3,000.00 $3,000.00 $0.00 $3,000.00
SVC-TVL-EST Estimated Travel Expenses 1 $743,910.00 $743,910.00 $0.00 $743,910.00
OS-SVC-PCIF-WE P-Card Import Format W/Encumbrances 1 $15,000.00 $15,000.00 $0.00 $15,000.00
SVC-PB-EST Performance Bond 1 $100,594.00 $100,594.00 $0.00 $100,594.00
MISC-SV-001 Project Manager - Dedicated (Monthly) 29 $20,750.00 $601,750.00 $0.00 $601,750.00
OS-SVC-PR-PPEF PR Positive Pay Export Format 1 $3,000.00 $3,000.00 $0.00 $3,000.00
MISC-SV-001 Subject Matter Expert 378 $1,475.00 $557,550.00 $0.00 $557,550.00
TF-FL-SVC-I Tyler Forms Financial Library - I 1 $3,400.00 $3,400.00 $0.00 $3,400.00
TF-GBL-SVC-I Tyler Forms General Billing Library - I 1 $2,500.00 $2,500.00 $0.00 $2,500.00
TF-PRHR-SVC-I Tyler Forms Payroll Library - I 1 $3,000.00 $3,000.00 $0.00 $3,000.00
TF-HR-SVC-I Tyler Forms Personnel Action Library - I 1 $2,500.00 $2,500.00 $0.00 $2,500.00
TF-AC-IMP-I Tyler Forms Processing - Configuration - I 1 $3,000.00 $3,000.00 $0.00 $3,000.00
ASP-VPN-HDW-1002 VPN Device and Installation 1 $4,000.00 $4,000.00 $0.00 $4,000.00
Total: $0.00 $2,509,579.00
Implementation
Model # Description Qty Price Ext Price Discount Consulting Total
HR-AT-SW-I Applicant Tracking 18 $1,275.00 $22,950.00 $0.00 $22,950.00
HR-PM-SW-I HR Management 35 $1,275.00 $44,625.00 $0.00 $44,625.00
HR-PRESS-SW-I Payroll w/ESS 77 $1,275.00 $98,175.00 $0.00 $98,175.00
HR-PD-SW-I Professional Development 9 $1,275.00 $11,475.00 $0.00 $11,475.00
FA-AC-SW-I Accounting/GL/BG/AP 73 $1,275.00 $93,075.00 $0.00 $93,075.00
FA-BM-SW-I Bid Management 12 $1,275.00 $15,300.00 $0.00 $15,300.00
FA-BMI-SW-I BMI Asset Track Interface 7 $1,275.00 $8,925.00 $0.00 $8,925.00
FA-CM-SW-I Contract Management 12 $1,275.00 $15,300.00 $0.00 $15,300.00
FA-EER-SW-I Employee Expense Reimbursement 12 $1,275.00 $15,300.00 $0.00 $15,300.00
FA-FA-SW-I Fixed Assets 23 $1,275.00 $29,325.00 $0.00 $29,325.00
FA-PA-SW-I Project & Grant Accounting 18 $1,275.00 $22,950.00 $0.00 $22,950.00
FA-FMI-SW-I Standard Fuel Interface - SeeComments 9 $1,275.00 $11,475.00 $0.00 $11,475.00
FA-TM-SW-I Cash Management 16 $1,275.00 $20,400.00 $0.00 $20,400.00
FA-WO-SW-I Work Orders, Fleet & Facilities Management 74 $1,275.00 $94,350.00 $0.00 $94,350.00
FA-PU-SW-I Purchasing 53 $1,275.00 $67,575.00 $0.00 $67,575.00
RB-AR-SW-I Accounts Receivable 35 $1,275.00 $44,625.00 $0.00 $44,625.00
OF-CAFR-SW-I CAFR Statement Builder 5 $1,275.00 $6,375.00 $0.00 $6,375.00
WEB-MSH-VND-SW-I eProcurement 1 $1,275.00 $1,275.00 $0.00 $1,275.00
OF-TCMSE-SW-I Tyler Content Manager SE 8 $1,275.00 $10,200.00 $0.00 $10,200.00
OF-MAR-SW-I Munis Analytics & Reporting 23 $1,275.00 $29,325.00 $0.00 $29,325.00
FA-IN-SW-I Inventory 23 $1,275.00 $29,325.00 $0.00 $29,325.00
RB-GB-SW-I General Billing 21 $1,275.00 $26,775.00 $0.00 $26,775.00
MISC-CO-001 Time & Attendance Implementation 90 $1,275.00 $114,750.00 $0.00 $114,750.00
Total: $0.00 $833,850.00
Conversion
Model # Description Qty Price Ext Price Discount Conversion Total
CV-PR-OP1-I Payroll - Option 1 Deductions - I 1 $6,600.00 $6,600.00 $0.00 $6,600.00
CV-PR-OP10-I Payroll - Option 10 Certifications - I 1 $8,400.00 $8,400.00 $0.00 $8,400.00
CV-PR-OP11-I Payroll - Option 11 Education - I 1 $8,400.00 $8,400.00 $0.00 $8,400.00
CV-PR-OP2-I Payroll - Option 2 Accrual Balances - I 1 $6,300.00 $6,300.00 $0.00 $6,300.00
CV-PR-OP3-I Payroll - Option 3 Accumulators - I 1 $5,600.00 $5,600.00 $0.00 $5,600.00
CV-PR-OP4-I Payroll - Option 4 Check History - I 1 $7,280.00 $7,280.00 $0.00 $7,280.00
CV-PR-OP5-I Payroll - Option 5 Earning/Deduction Hist - I 1 $10,500.00 $10,500.00 $0.00 $10,500.00
CV-PR-OP6-I Payroll - Option 6 Applicant Tracking - I 1 $5,600.00 $5,600.00 $0.00 $5,600.00
CV-PR-OP7-I Payroll - Option 7 PM Action History - I 1 $5,600.00 $5,600.00 $0.00 $5,600.00
CV-PR-OP8-I Payroll - Option 8 Position Control - I 1 $8,400.00 $8,400.00 $0.00 $8,400.00
CV-PR-STD-I Payroll - Standard - I 1 $7,000.00 $7,000.00 $0.00 $7,000.00
CV-AC-OA-I Accounting Opt 1 - Actuals - I 1 $4,700.00 $4,700.00 $0.00 $4,700.00
CV-AC-OB-I Accounting Opt 2 - Budgets - I 1 $4,700.00 $4,700.00 $0.00 $4,700.00
CV-AC-STD-I Accounting Standard COA - I 1 $5,400.00 $5,400.00 $0.00 $5,400.00
CV-AP-OC-I Accounts Payable Opt 1 - Checks - I 1 $4,590.00 $4,590.00 $0.00 $4,590.00
CV-AP-OI-I Accounts Payable Opt 2 - Invoice - I 1 $6,750.00 $6,750.00 $0.00 $6,750.00
CV-AP-STD-I Accounts Payable Standard Master - I 1 $4,050.00 $4,050.00 $0.00 $4,050.00
CV-FA-OH-I Fixed Assets Opt 1 - History - I 1 $4,700.00 $4,700.00 $0.00 $4,700.00
CV-FA-STD-I Fixed Assets Std Master - I 1 $6,750.00 $6,750.00 $0.00 $6,750.00
CV-PGA-OA-I Project Grant Accounting Opt 1 - Actuals - I 1 $4,700.00 $4,700.00 $0.00 $4,700.00
CV-PGA-OB-I Project Grant Accounting Opt 2 - Budgets - I 1 $4,700.00 $4,700.00 $0.00 $4,700.00
CV-PGA-STD-I Project Grant Accounting Standard - I 1 $5,400.00 $5,400.00 $0.00 $5,400.00
CV-WO-OP1-I Work Order Opt 1 - Work Order Asset - I 1 $7,400.00 $7,400.00 $0.00 $7,400.00
CV-WO-OP2-I Work Order Opt 2 - Closed Work Order History 1 $11,500.00 $11,500.00 $0.00 $11,500.00
No Cost Data - I
CV-WO-OP3-I Work Order Opt 3 - Work Order History With 1 $11,500.00 $11,500.00 $0.00 $11,500.00
Cost Data - I
CV-PU-STD-I Purchasing - Purchase Orders - Standard - I 1 $6,075.00 $6,075.00 $0.00 $6,075.00
CV-CS-STD-I Contracts - I 1 $6,500.00 $6,500.00 $0.00 $6,500.00
CV-IN-OPC-I Inventory Opt 1 - Commodity Codes - I 1 $4,050.00 $4,050.00 $0.00 $4,050.00
CV-IN-STD-I Inventory Std Master - I 1 $6,750.00 $6,750.00 $0.00 $6,750.00
Total: $0.00 $189,895.00
Total Other Services Total Implementation Total Conversions Total All Services Total Days
$2,509,579.00 $833,850.00 $189,895.00 $3,533,324.00 654
Financials Days Payroll/HR Days Revenue/Billing Days Productivity Days Other Days MISC Days
332 139 56 32 5 90
Maintenance
Model # Description Qty Price Ext Price Discount Maintenence Total
HR-AT-SW-I Applicant Tracking - Software - I 1 $7,623.00 $7,623.00 $7,623.00 $0.00
HR-PM-SW-I HR Management - Software - I 1 $17,739.00 $17,739.00 $17,739.00 $0.00
HR-PRESS-SW-I Payroll w/ESS - Software - I 1 $60,156.00 $60,156.00 $60,156.00 $0.00
HR-PD-SW-I Professional Development - Software - I 1 $7,623.00 $7,623.00 $7,623.00 $0.00
FA-AC-SW-I Accounting/GL/BG/AP - Software - I 1 $65,061.00 $65,061.00 $65,061.00 $0.00
FA-BM-SW-I Bid Management - Software - I 1 $7,659.00 $7,659.00 $7,659.00 $0.00
FA-BMI-SW-I BMI Asset Trk Interface - Software - I 1 $1,404.00 $1,404.00 $1,404.00 $0.00
FA-CM-SW-I Contract Management - Software - I 1 $7,281.00 $7,281.00 $7,281.00 $0.00
FA-EER-SW-I Employee Expense Reimbursement - Software - I 1 $6,120.00 $6,120.00 $6,120.00 $0.00
FA-FA-SW-I Fixed Assets - Software - I 1 $16,326.00 $16,326.00 $16,326.00 $0.00
FA-PA-SW-I Project & Grant Accounting - Software - I 1 $10,206.00 $10,206.00 $10,206.00 $0.00
FA-FMI-SW-I Standard Fuel Interface-Software I-See 1 $1,404.00 $1,404.00 $1,404.00 $0.00
Comments
FA-TM-SW-I Cash Management - Software - I 1 $11,790.00 $11,790.00 $11,790.00 $0.00
FA-WO-SW-I Work Orders, Fleet & Facilities - Software - I 1 $20,412.00 $20,412.00 $20,412.00 $0.00
FA-PU-SW-I Purchasing - Software - I 1 $28,638.00 $28,638.00 $28,638.00 $0.00
RB-AR-SW-I Accounts Receivable - Software - I 1 $14,220.00 $14,220.00 $14,220.00 $0.00
OF-CAFR-SW-I CAFR Statement Builder - Software - I 1 $8,505.00 $8,505.00 $8,505.00 $0.00
TF-AC-OS-I Tyler Forms Processing - Software - I 1 $3,900.00 $3,900.00 $3,900.00 $0.00
WEB-MSH-VND-SW-I eProcurement - Software - I 1 $11,232.00 $11,232.00 $11,232.00 $0.00
OF-TCMSE-SW-I Tyler Content Manager SE-Software-I 1 $18,225.00 $18,225.00 $18,225.00 $0.00
OF-MAR-SW-I Munis Analytics & Reporting - Software - I 1 $54,157.00 $54,157.00 $54,157.00 $0.00
FA-IN-SW-I Inventory - Software - I 1 $16,326.00 $16,326.00 $16,326.00 $0.00
RB-GB-SW-I General Billing - Software - I 1 $6,683.00 $6,683.00 $6,683.00 $0.00
MISC-TS-001 Time & Attendance 1 $39,000.00 $39,000.00 $39,000.00 $0.00
MISC-TS-001 Time & Attendance Mobile 1 $1,015.00 $1,015.00 $1,015.00 $0.00
MISC-TS-001 Time & Attendance Import 1 $1,030.00 $1,030.00 $1,030.00 $0.00
SVC-AH-HST Application Hosting Fee 1 $150,000.00 $150,000.00 $0.00 $150,000.00
Total $443,735.00 $150,000.00
Hardware
Model # Description Qty Price Ext Price Discount Hardware Total
TF-SS-S1 Tyler Secure Signature System with 2 Keys 1 $1,650.00 $1,650.00 $0.00 $1,650.00
Total: $0.00 $1,650.00
Summary Fees Maintenance
Total Software $1,781,353.00 $150,000.00
Total Services $2,789,414.00
Total System Software $0.00 $0.00
Total Hardware $1,650.00
Total 3rd Party Services $0.00
Summary Total $4,572,417.00 $150,000.00
Contract Total (Excluding Estimated Travel Expenses) $4,722,417.00
Estimated Travel Expenses $743,910.00
Optional Software and Services - not included in Totals
Software
Model # Description Qty Price Ext Price Discount Software Total
FA-BMI-CIINF-SW-I BMI CollectIT Interface Software - I 1 $7,800.00 $7,800.00 $2,106.00 $5,694.00
FA-SAAM-SW-I Student Activity Acctng-Software-MUNIS-I 1 $68,050.00 $68,050.00 $18,374.00 $49,676.00
OF-TIWCTPA-SW-I Tyler Pulse Connection (Third Party App.) SW - 1 $33,750.00 $33,750.00 $9,113.00 $24,637.00
I
OF-TIW-SW-I Tyler Pulse - Software - I 1 $162,000.00 $162,000.00 $43,740.00 $118,260.00
Total: $73,333.00 $198,267.00
Services
Model # Description Qty Price Ext Price Discount Services Total
VAR-SCE-FEE Source Code Escrow 1 $800.00 $800.00 $0.00 $800.00
TF-SA-APCL9-I Student Activity AP Check Library - Up to 50 3 $6,600.00 $19,800.00 $0.00 $19,800.00
Checks - I
TF-SA-POL9-I Student Activity PO Library - Up to 50 Purchase 3 $6,600.00 $19,800.00 $0.00 $19,800.00
Orders - I
Total: $0.00 $40,400.00
Implementation
Model # Description Qty Price Ext Price Discount Implementation Total
FA-BMI-CIINF-SW-I BMI CollectIT Interface 7 $1,275.00 $8,925.00 $0.00 $8,925.00
FA-SAAM-SW-I Student Activity Accounting 18 $1,275.00 $22,950.00 $0.00 $22,950.00
OF-TIW-SW-I Tyler Pulse 18 $1,275.00 $22,950.00 $0.00 $22,950.00
OF-TIWCTPA-SW-I Tyler Pulse Connection (ThirdParty App.) 18 $1,275.00 $22,950.00 $0.00 $22,950.00
Total: $0.00 $77,775.00
Total Other Services Total Implementation Total Conversions Total All Services Total Days
$40,400.00 $77,775.00 $0.00 $118,175.00 61
Maintenance
Model # Description Qty Price Ext Price Discount Maintenence Total
FA-BMI-CIINF-SW-I BMI CollectIT Interface Software - I 1 $1,404.00 $1,404.00 $0.00 $1,404.00
FA-SAAM-SW-I Student Activity Acctng-Software-MUNIS-I 1 $12,249.00 $12,249.00 $0.00 $12,249.00
OF-TIW-SW-I Tyler Pulse - Software - I 1 $40,500.00 $40,500.00 $0.00 $40,500.00
OF-TIWCTPA-SW-I Tyler Pulse Connection (Third Party App.) SW - 1 $8,438.00 $8,438.00 $0.00 $8,438.00
I
Total: $0.00 $62,591.00
Summary Fees Maintenence
Total Software $198,267.00 $62,591.00
Total Services $118,175.00
Total System Software $0.00 $0.00
Total Hardware $0.00
Total 3rd Party Services $0.00
Summary Total $316,442.00 $62,591.00
Proposal Notes:
Application hosting fees are based on fees for up to 250 users.
Tyler Content Manager SE includes up to 1 TB of storage. Should additional storage be needed it may be
purchased as needed at an annual fee of $5,000 per TB.