Agenda Item
f. Renewal of Annual Subscription for Tyler Technologies (Not to Exceed $1,153,598)
Summary: Presented by: Mr. Byron Schueneman, Chief Financial Office, Division of Finance
Request: It is recommended that the DeKalb County Board of Education approve the renewal of the annual subscription for the district's Enterprise Resource Planning (ERP) application and related professional services and development with Tyler Technologies in an amount not to exceed $1,153,598. This is a one-year agreement.
Details: By the close of fiscal year 2025, the district had successfully transitioned its Financial, Human Resources, and Payroll operations from the legacy ERP system (CrossPointe) to the current ERP system (Tyler Technologies / Munis). During fiscal year 2026, the district fully implemented the Budgeting module in Munis, positioning the organization to discontinue its legacy budgeting platform and realize anticipated savings exceeding $354,000. Looking ahead to fiscal year 2027, the district anticipates expanded use of the Time & Attendance platform, which is expected to provide enhanced payroll insights, strengthen compliance, improve processing efficiencies, and increase paycheck clarity and consistency for employees.
To ensure the continued effectiveness and sustainability of this critical system, this agenda item requests funding for software renewal, professional development, and ongoing professional services to support the deployment of the Time and Attendance module. The software renewal includes continued access to the application and critical data, as well as support, essential updates, and critical security patches.
Annual, hosting, support, maintenance which includes access to the application and critical data, as well as support, essential updates, and critical security patches. This support includes licensing and maintenance for the following functionality:
Human Resource Management software used for managing employee information, position details, payroll and W-2 preparation.
General ledger, budget, and accounts payable/receivable functions.
Purchasing software used for purchasing functions within the district including the creation and management of purchase orders.
Analytics and data reporting modules used for an array of human resources and financial reporting capabilities
Employee expense reimbursement functionality used for managing expense reimbursement for employees
Projects & grant accounting module used to track budget and spend by project and/or grant.
Cash management module used for the management/reconciliation of bank accounts and cash in-flows/outflows.
Asset Maintenance module which is used for managing operational work orders.
Vendor bid management module which allows vendors the ability to submit bids online.
Time & Attendance functionality which allows for the integration of work hours into the district’s ERP system for payroll processing.
The Employee Access (EA) module which provides employee pay/benefit information online for all employees.
Professional services which will support the continued deployment of a Time and Attendance module. The functionality will allow the district to better track work hours and time off requests, Planned Annual Continuing Education (Pace) which provides training that can be scheduled as needed across all product areas. The plan also includes a bi-annual investment assessment activity that will help the district assess current use of the EERP solution with recommendations for optimization, as well as 20 days of training to be used on an as needed basis. A project manager will be assigned to DCSD to help schedule and coordinate all the PACE program activities and the bi-annual investment assessment.
Financial impact: Annual Subscription
Cost
Charge Code
Hosting, Support and Licensing
775,305.99
100.1000.553200.00011.7600.9990.0308.070.0000
Employee Access Annual Renewal
95,099.45
100.2500.553200.00011.7200.9990.8010.050.0000
Professional Services
225,000
100.2500.530000.74711.9999.9990.8010.050.0000
Pace (Professional Development)
58,192.56
100.2500.530000.74711.9999.9990.8010.050.0000
Total:
$1,153,598
Contact: Mr. Byron Schueneman, Chief Financial Officer, Division of Finance, 678.676.0270
Effective: July 2026
Status: Approved by the Office of Legal Affairs
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