Agenda Item
d. Contract ~ Change Order No. 1 ~ Winter Construction ~ General Contractor (GC) Services ~ CIP Project 21836 (Not to Exceed $1,300,000) and Amendment No. 2 ~ BRPH ~ AE Services ~ Dresden Elementary School Parking Lot (Not to Exceed $62,250) Not to Collectively Exceed $1,362,250
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations,
Mr. Darrell Stallings, Chief of Capital Improvements, Division of Capital Improvements
Request: It is requested that the DeKalb County Board of Education (“the Board”) approve:
Change Order No. 1 to Winter Construction for General Contractor Services, Not to exceed $1,300,000.
Amendment No. 2 to BRPH for Architectural & Engineering Services, Not to exceed $62,250.
Total not to exceed $1,362,250.
Why: Approval of Change Order No. 1 and Amendment No. 2 will provide funds for Capital Improvement Project 21836 - Dresden Elementary School Project - Parking Lot.
Details: On August 31, 2023, the Board of Education approved the award of a Construction Management at Risk (CM@R) contract to Winter Construction Company for the completion of the New Elementary School at Dresden Project and for Pre-Construction Services in the amount of $10,000.00.
On Monday, May 6, 2024, the Board of Education established a Guaranteed Maximum Price of $72,323,774 for the construction of the New Elementary School at Dresden SPLOST VI project per the terms set forth in the Construction Manager at Risk contract previously awarded to The Winter Construction Company.
On Monday, February 13, 2023, the Board of Education approved the award of RFQu 23-752-008 for Architectural and Engineering Services for Dresden Elementary School Replacement to BRPH Architects Engineers Inc., for the lump sum amount of $2,280,000.
The initial scope of work for this project included construction management services for the Dresden Elementary School that is divided into four (4) phases. Phase 1 is for mobilization, site work, and material laydown. Phase 2 is a demolition to sections of the existing building, erect building in Phase 1, east loop paving, striping, and curbing at the Dresden Elementary School site.
The Change Order No. 1 and Amendment No. 2 will provide a shared permanent asphalt parking lot for Dresden Elementary School and St. Pius Catholic High School. This permanent lot will be located on the property owned by the Catholic Education of North Georgia Inc. The Design Professional (BRPH), CM@R (Winter), Program Manager (HPM), St. Pius Catholic High School, City of Chamblee and the County officials alongside the District have collaborated to develop a parking lot design that will directly benefit the District and the St. Pius Catholic High School.
Some of the benefits of Change Order no. 1 and Amendment No. 2 have been listed below:
Reduces congestion during arrival and dismissal times
Provides flexible parking while parts of the campus are inaccessible
Minimizes disruption to surrounding neighborhoods from overflow parking
Supports staff, visitors, and events during all phases of construction
Can be removed or repurposed once construction is complete.
Change Order No. 1 and Amendment No. 2, which is not included in the initial scope, cover the approved additional scope for the DeKalb County School District requested items and will be the full design and construction administration of the project.
Financial impact: The total budget for CIP 21836 Dresden Elementary School Parking Lot is as follows:
Change Order No. 1 - Not to exceed amount of $1,300,000.00 - allocated from cost code (SP6CIP.21836.GENCONTR.1055).
Amendment No. 2 is - Not to exceed amount of $62,250.00- allocated from cost code (SP5FACCON.36235.ARCHITECT).
Contact: Mr. Darrell Stallings, Chief of Capital Improvements, Division of Capital Improvements
Mr. Hans Williams, Dir. Planning & E-SPLOST Programming, Division of Operations, 678.676.1588
Mr. Artis Johnson, Program Director, Division of Operations, 404.790.8985
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs