Update 2 Change_2025_06_

AID 2018150 · View on Simbli

Agenda Item

vii. Contract ~ Cooperative Agreement ~ Renewal ~ OMNIA Partners Contract #152610 ~ Comprehensive Operational and Janitorial Supplies and Solutions ~ Renewal #2 of 4 (Not to Exceed $6,500,000)

Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County School Board of Education (“the Board”) approve the contract renewal of the OMNIA Partners Cooperative contract #152610 solicited under the Region 14 RFP 24-S824 for Comprehensive Operational and Janitorial Supplies and Solutions, with a combined not-to-exceed amount of $6,500,000:


Brady Plus - $ 1,500,000
Southeastern Paper Group - $5,000,000

This is contract renewal two of four (2 of 4).
Why: Approval of the renewal of these cooperative contracts is to provide the necessary goods and services to support the DeKalb County School District (“DCSD”) custodial needs. It will allow DCSD to efficiently address district-wide custodial equipment, purchase, repair, and product needs while ensuring fiscal responsibility, procurement compliance, and operational flexibility on an as-needed basis. These contracts support safe, functional, and equitable learning and working environments for students and staff across all schools and facilities.

By renewing this agreement, DCSD will benefit from competitively solicited and awarded fixed pricing. Additionally, access to this contract offers DCSD a comprehensive catalog of custodial supplies, enhancing our capacity to supply the district with the highest quality products available on the market.
Details: The Division of Operations is requesting approval to renew the OMNIA Cooperative Contract #152610.

On February 21, 2024, OMNIA RFP # 24-S824 was issued for Comprehensive Operational and Janitorial Supplies and Solutions from which the Supplier - WAXIE’S Enterprises, LLC, and its affiliate, BradyPLUS were awarded a contract based on their proposal to the RFP and were subsequently, acquired as distribution companies under the Envoy Solutions umbrella. The Board approved the initial use of OMNIA Cooperative Contract #152610 on November 11, 2024, to Southeastern Paper as an affiliate of ENVOY Solutions (through Waxie/BradyPlus)

Southeastern Paper is an affiliate under the Waxie/BradyPlus relationship, with all vendors included in the ENVOY Solutions umbrella through the OMNIA Cooperative Contract #152610.

On February 9, 2026, the Board approved the TIPS RFP #240402 Cooperative Agreement with Imperial Bag & Paper Co., LLC d/b/a Imperial Dade for custodial equipment repair services, district-wide, in an amount not to exceed $1,000,000. Subsequently, Imperial Dade could not support equipment repair services under the intended TIPS contract and underwent a merger with Brady Plus. Due to this development, the OMNIA Contract #152610, which Brady Plus is an awardee and affiliate of is replacing the TIPS contract for these services.

Based on those developments, DCSD is requesting approval to utilize OMNIA Partners Cooperative Agreement Contract #152610 with Brady Plus for custodial equipment purchase and repair services district-wide.

The OMNIA contract #152610 is an initial three (3) year agreement from June 1, 2024, through May 31, 2027, with the option to renew for two (2) additional one -year (1) periods through May 31, 2029.

DCSD requests approval to renew the cooperative agreement for June 1, 2026, through May 31, 2027, with the option to renew for the additional periods upon Board approval.
Financial impact: The contract amount for Comprehensive Operational and Janitorial Supplies and Solutions is a not-to-exceed amount of $6,500,000.
Funds will be allocated from the General Fund Budget: (100.2600.543000.00011.7520.9990.8013.040.0000)
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1470
Mr. Keith Ball, Executive Director of Capital Improvements & Facilities, Division of Operations, 678.676.1397
Mr. Bobby Moncrief, Director of Facilities, Division of Operations, 678.676.1478
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
Docusign Envelope ID: 0D654904-2EB6-4F6D-833C-2A710D4C98E4
                      64A04E59-591E-47E8-ABE6-D09AF1AB95F9




                    REQUEST FOR CONTRACT UPDATE #_2_ (Material Change)

            Pursuant to the terms of your awarded contract, all Contractors must notify and receive approval from
            Region 14 Education Service Center (“Region 14 ESC”), or authorized party, when there is an update to
            the contract. No request will be officially approved without the prior written authorization. Region 14 ESC,
            or authorized party, reserves the right to accept or reject any request.

            Waxie’s Enterprises, and its affiliates, BradyPLUS Companies (Contractor Name) hereby
            provides notice of the following update to Region 14 ESC contract number 152610 for
            Comprehensive Operational and Janitorial Supplies and Solutions (Contract Title) on this
            date 6/20/2025.

            Instructions:

            Vendors must check all that may apply and provide supporting documentation. Be sure to sign the
            signature page with all required signatures, prior to submitting your update for approval.

            This form is not intended for use if there is a change in operations, which may adversely affect members,
            i.e.     assignment,          bankruptcy,         change       of      ownership,       merger,      etc.


            Authorized Affiliates/Dealers/Distributors/Resellers

                         □ Additions
                         □ Deletions
            Products/Services (check all that apply)

                         □ Additions
                         □ Deletions
                         X   Modifications

                         □ Pricing Update
            Other Vendor may include other notes regarding the contract update here: (attach another page if
            necessary).


              Vendor requests to re-assign the Master Agreement to Brady Industries, LLC dba
              BradyPLUS. Any references to Vendor in the Master Agreement are revised to Brady
Docusign Envelope ID: 0D654904-2EB6-4F6D-833C-2A710D4C98E4
                      64A04E59-591E-47E8-ABE6-D09AF1AB95F9




                  Industries, LLC dba BradyPLUS. Except as set forth herein, the Master Agreement shall remain
                  in full force.

                  Servicing of this contract will be done by Brady Industries, LLC affiliates.


            For this material changes, the awarded contract holder and/or subsequent assignee agrees to and
            understands the following principles:

             i.      Contract holder reference. If the contract holder has undergone a merger, acquisition, or
                     partial assignment, where they still maintain the contract, then all transactions made under
                     the existing contract number (including purchase orders) must reference the name of the
                     awarded contract holder. The exception to this requirement is if the contract holder no longer
                     holds the contract or if the company has been acquired by another company and undergone
                     a name change. Notice of the authorized name change, to the existing contract, must be
                     provided and approved by Region 14.

            In instances where the contract holder has acquired a separate and distinct company, and it is
            necessary to designate those certain purchases facilitated by the non-contract holder, then this
            designation may be made if, and only if, the contract holder is also referenced on the transaction.

             ii.     Maintenance of records. Both the awarded contract holder and subsequent assignee agree
                     to remain responsible for maintaining all auditable records, including documents kept in the
                     ordinary course of business and sales invoices, related to OMNIA Partners, Public Sector,
                     NCPA, and/or contract number pursuant to the statutory requirements identified in the vendor
                     contract.
             iii.    Payments. Both the awarded contract holder and subsequent assignee agree that all
                     payments made by participating entities must be made directly to the contract holder, unless
                     otherwise approved by Region 14. Accordingly, both parties acknowledge that in instances
                     where it is necessary to designate the purchases facilitated by assignee, that the contract
                     holder must also be referenced on the purchase order.

            iv.      Handling of Proprietary and/or Confidential Information. In accord with the terms of the
                     contract, both awarded vendor and assignee agree that at all times it will hold in strict
                     confidence and not disclose to any third party Confidential and/or Proprietary information of
                     Region 14, except as approved in writing by Region 14, and will use the Confidential
                     Information for no purpose other than providing services under the contract. Both awarded
                     vendor and assignee shall only permit access to Confidential Information to those of its
                     employees or authorized representatives having a need to know and who have signed
                     confidentiality agreements or are otherwise bound by confidentiality obligations at least as
                     restrictive as those contained herein.

            This document is to be construed in strict accordance with the terms and conditions outlined in the
            Region 14/vendor Master Agreement referenced herein. Both awarded vendor and assignee agree
            to uphold the vendor obligations set forth in the vendor agreement. This Agreement will become
            effective when signed by all parties.
Docusign Envelope ID: 0D654904-2EB6-4F6D-833C-2A710D4C98E4
                      64A04E59-591E-47E8-ABE6-D09AF1AB95F9




            __Brady Industries, LLC_______________________________________________________
            Vendor Name

             Amanda Parent
            ____________________________________________________________________________
            Submitted By

                                                                  6/25/2025 | 2:08 PM PDT
            _________________________________________________     _______________________
            Signature                                             Date




            FOR USE BY Region 14 ESC ONLY:




            Emily Jeffrey, Chief Financial Officer


                                                                    6/27/2025 | 7:02 AM PDT
            _________________________________________________     _______________________
            Signature                                             Date