Agenda Item
ii. Contract Award ~ Cooperative Agreement ~ Georgia Statewide Contract ~ Wade Ford (#99999-SPD-SPD0000218-0001) ~ Administrative Vehicles with Related Options, Equipment, and Accessories ~ Acquisition of Support Vehicles (Not to Exceed $539,975)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education (“the Board”) approve the use of the Cooperative Agreement - Georgia Statewide Contract - #99999-001-SPD0000218-0001 - Wade Ford for the purchase of five (5) 2026 Bronco Sport 4DR 4X4 and ten (10) 2026 Explorer Active 4X2 vehicles from Wade Ford in an amount not to exceed $539,975.
Why: The approval of the proposed purchase supports the DeKalb County School District’s (DCSD) ongoing efforts to maintain a safe, reliable, and efficient fleet of support vehicles. A portion of the request addresses the replacement of vehicles that have exceeded established lifecycle thresholds (175,000+ miles and/or 15+ years in service), while the remaining portion supports expansion of the DCSD alternative transportation fleet to better serve Exceptional Education students.
Details: The Division of Operations - Transportation/Fleet Services Department is requesting approval to procure replacement vehicles: five (5)- 2026 Ford Bronco Sport 4DR 4x4 vehicles. These units will replace existing District’s support vehicles that have exceeded life cycle standards of 175,000 miles and/or 15 years of service. Replacement vehicles will reduce maintenance costs, improve fleet reliability, and enhance operational safety.
The Transportation/Fleet Services Department is also requesting approval to procure fleet expansion vehicles: ten (10)- 2026 Ford Explorer Active 4x2 vehicles. These vehicles will expand the District’s fleet of 8-passenger alternative transportation vehicles. The additional capacity will support Exceptional Education students requiring specialized or alternative transportation services.
This purchase aligns with the District’s strategic focus on operational efficiency, student support services, and fleet modernization.
Financial impact: Not to exceed $539,975. Funds will be utilized from FY26 General Purchase Equip-Not Buses/Comp Code: 100.2700.573000.00011.7100.1320.8012.040.0000
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1470
Mr. Raymond Stanley, Executive Director. Transportation & Fleet, Division of Operations, 678.676.1395
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
CHRONOLOGY OF THE AGENDA ITEM
Contract Award – Cooperative Agreement
State of Georgia – Support Vehicles
Wade Ford, Inc.
Scope
Contract– Cooperative Agreement- Georgia Statewide Contract -##99999-
SPD-SPD00000218-0001 - Wade Ford through an Electronic Request for
Proposals (eRFP) #99999-SPD-SPD00000218-0001 for administrative vehicles.
DeKalb County School District Division of Operations – Transportation and Fleet
Department Division is seeking to purchase ten (10) – 2026 For Explorer Active 4x2
vehicles and five (5 2026 Ford Bronco Sport 4DR 4x4 vehicles from Wade Ford,
Inc. through Georgia Statewide Contract #99999-SPD-SPD00000218-0001.
Contract Term:
The State of Georgia Statewide Contract for Administrative vehicles is a base,
two (2) year contract with five (5), one (1) year renewal options by the State of
Georgia to awarded vendors. It is a total of seven (7) years.
The Cooperative Agreement between the State of Georgia through Wade Ford,
Inc. will be effective upon Board Approval and fully executed contract documents.
Renewals by Dekalb County School District are subject to Dekalb County School
Board of Education approval on a year-by-year- basis.
Solicitation Process:
The State of Georgia published an Electronic Request for Proposals (eRFP) for
Administrative Vehicles. Notice of Intent to Award for the solicitation was posted
February 3, 2025. Wade Ford, Inc. was one of several awardees. The Contract is
effective for a base period of two (2) years- June 16, 2025, through June 15, 2027.
Award Process:
Board Policy DJE (Purchasing), Paragraph III D.3.(d), which allows
exceptions to competitive selection when purchases are made through contracts
formally obtained by the State of Georgia or other governmental agencies.