Agenda Item
v. Contract ~ Cooperative Agreement ~ The Interlocal Purchasing System (TIPS) RFP#220901~ General Contractor Services ~ Digital Scoreboard, LLC ~ Gymnasium Audio Equipment with Installation, Related Equipment, Materials, Supplies, and Supplement Services (Not to Exceed $1,200,000)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education (“the Board) approve DeKalb County School District (“DCSD”) use of the Interlocal Purchasing System (TIPS) RFP #220901 Cooperative Agreement between DeKalb County School District (“DCSD”) and Digital Scoreboard, LLC as provider of audio equipment with installation, related equipment, materials, supplies and services districtwide for a not to exceed amount of $1,200,000.
Why: Approval of the use of the (TIPS) RFP #220901 Cooperative Agreement with Digital Scoreboard, LLC, will provide purchase of audio equipment with installation, related equipment, materials, supplies and services.
By utilizing this agreement, DCSD will have access to the fixed pricing that has been competitively solicited and awarded and leverage the buying power of Cooperative Agreements, resulting in increased economies of scale and efficiencies regarding reduced installation cost and administrative oversight.
Details: The Division of Operations is requesting approval of the use of the (TIPS) RFP #220901 Cooperative Agreement with Digital Scoreboard, LLC, to perform the installation and service of audio equipment, equipment repairs and replacement services in the gymnasiums at each high school with athletic programs. The audio will support all events held within the gymnasiums. on an as-needed basis.
The TIPS cooperative agreement with Digital Scoreboard, LLC is for three (3) years with one (1) optional one (1) year renewal, with the renewal offer at the sole discretion of TIPS.
This recommendation to utilize Digital Scoreboard, LLC (supplier) is based on the review and evaluation of the price quote provided by The Interlocal Purchasing System (TIPS). TIPS issued a public solicitation for LED scoreboards and services from which the Supplier was awarded a contract.
Installation services will be provided by:
Digital Scoreboard, LLC, located at 333 S. Tamiami Trail, Venice, FL 34285
Financial impact: The total contract amount for the LED scoreboards, audio equipment, equipment repairs, and replacement services not to exceed $1,200,000 and will be allocated from general fund source: 100.2600.573000.00011.7520.9990.8013.040.0000 Purchase of equipment other than buses and computers.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1447
Mr. Keith Ball, Executive Director of Facilities, Division of Operations, 678.676.1478
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
CHRONOLOGY OF THE AGENDA ITEM
Contract – Cooperative Agreement
The Interlocal Purchasing System (TIPS) RFP # 220901
Digital Scoreboards LLC -Gymnasium Audio Installation
Scope: Contract Award – Cooperative Agreement - Digital Scoreboard, LLC
– LED Scoreboards with Installation, Related Equipment, Materials,
Supplies, and Supplement Services – Gymnasium Audio Installation
Additional information regarding the scope of these services can be found in the
following document:
• TIPS RFP #220901
Contract Term:
The TIPS Cooperative Contract #220901 is a three (3) year contract with one (1)
optional one (1) year renewal, with the renewal offer at the sole discretion of TIPS.
Digital Scoreboard, LLC was awarded Contract #220901, effective November
30, 2022, through November 30, 2025, with the option to extend for one (1), one
(1) year renewal through November 30, 2026, at TIPS consideration.
The contract term for the gymnasium audio installation project will begin
upon Board approval and a fully executed contract. T
Solicitation Process:
On September 1, 2022, TIPS issued RFP# 220901, a public solicitation for LED
Scoreboards with Installation, Related Equipment, Materials, Supplies, and
Supplement Services. Digital Scoreboard, LLC is one of multiple vendors
awarded contract #220901 based on their proposal’s response to the RFP.
Award Process:
Digital Scoreboard, LLC was selected to utilize the TIPS Cooperative contract to
complete immediate installation of the LED scoreboards.
Use of the cooperative agreement through TIPS, is pursuant to Board Policy DJE
D3(d) Exception Competitive Selection, found here:
https://simbli.eboardsolutions.com/Policy/ViewPolicy.aspx?S=4054&revid=IsVaB6Z
2x9NPZkwqJm84zQ==&ptid=amIgTZiB9plushNjl6WXhfiOQ==&secid=&PG=6&IRP=
0&isPndg=false
The Facilities Department is requesting the Board of Education approve a not to
exceed amount of $1,200,000 in general funds to engage Digital Scoreboards LLC
to perform the installation and service of gymnasium audio equipment, repairs and
replacement services district wide on an as-needed basis.