Agenda Item
v. Contract ~ Cooperative Agreement ~ The Interlocal Purchasing System (TIPS) RFP#220901~ General Contractor Services ~ Digital Scoreboard, LLC ~ Gymnasium Audio Equipment with Installation, Related Equipment, Materials, Supplies, and Supplement Services (Not to Exceed $1,200,000)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education (“the Board) approve DeKalb County School District (“DCSD”) use of the Interlocal Purchasing System (TIPS) RFP #220901 Cooperative Agreement between DeKalb County School District (“DCSD”) and Digital Scoreboard, LLC as provider of audio equipment with installation, related equipment, materials, supplies and services districtwide for a not to exceed amount of $1,200,000.
Why: Approval of the use of the (TIPS) RFP #220901 Cooperative Agreement with Digital Scoreboard, LLC, will provide purchase of audio equipment with installation, related equipment, materials, supplies and services.
By utilizing this agreement, DCSD will have access to the fixed pricing that has been competitively solicited and awarded and leverage the buying power of Cooperative Agreements, resulting in increased economies of scale and efficiencies regarding reduced installation cost and administrative oversight.
Details: The Division of Operations is requesting approval of the use of the (TIPS) RFP #220901 Cooperative Agreement with Digital Scoreboard, LLC, to perform the installation and service of audio equipment, equipment repairs and replacement services in the gymnasiums at each high school with athletic programs. The audio will support all events held within the gymnasiums. on an as-needed basis.
The TIPS cooperative agreement with Digital Scoreboard, LLC is for three (3) years with one (1) optional one (1) year renewal, with the renewal offer at the sole discretion of TIPS.
This recommendation to utilize Digital Scoreboard, LLC (supplier) is based on the review and evaluation of the price quote provided by The Interlocal Purchasing System (TIPS). TIPS issued a public solicitation for LED scoreboards and services from which the Supplier was awarded a contract.
Installation services will be provided by:
Digital Scoreboard, LLC, located at 333 S. Tamiami Trail, Venice, FL 34285
Financial impact: The total contract amount for the LED scoreboards, audio equipment, equipment repairs, and replacement services not to exceed $1,200,000 and will be allocated from general fund source: 100.2600.573000.00011.7520.9990.8013.040.0000 Purchase of equipment other than buses and computers.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1447
Mr. Keith Ball, Executive Director of Facilities, Division of Operations, 678.676.1478
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
DATE (MM/DD/YYYY)
CERTIFICATE OF LIABILITY INSURANCE 03/26/2026
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.
If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on
this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).
PRODUCER CONTACT Jami Johnson
NAME:
North Risk Partners PHONE (515) 327-8450 FAX (515) 327-8457
(A/C, No, Ext): (A/C, No):
1045 76th Street, STE 4000 E-MAIL jami.johnson@northriskpartners.com
ADDRESS:
INSURER(S) AFFORDING COVERAGE NAIC #
West Des Moines IA 50266 INSURER A : The Hanover Insurance Group
INSURED INSURER B : Allmerica Financial Benefit 41840
Digital Scoreboards LLC INSURER C : Certain UW at Lloyd's London 32727
107 N. Main St., Ste. 3C INSURER D :
INSURER E :
Columbia IL 62236 INSURER F :
COVERAGES CERTIFICATE NUMBER: 26-27 REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSR ADDL SUBR POLICY EFF POLICY EXP
LTR TYPE OF INSURANCE INSD WVD POLICY NUMBER (MM/DD/YYYY) (MM/DD/YYYY) LIMITS
COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 1,000,000
DAMAGE TO RENTED 100,000
CLAIMS-MADE OCCUR PREMISES (Ea occurrence) $
MED EXP (Any one person) $ 15,000
A RHXJ677146 03/28/2026 03/28/2027 PERSONAL & ADV INJURY $ 1,000,000
GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 2,000,000
PRO- 2,000,000
POLICY JECT LOC PRODUCTS - COMP/OP AGG $
OTHER: $
AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT $ 1,000,000
(Ea accident)
ANY AUTO BODILY INJURY (Per person) $
B OWNED SCHEDULED AWXJ677176 03/28/2026 03/28/2027 BODILY INJURY (Per accident) $
AUTOS ONLY AUTOS
HIRED NON-OWNED PROPERTY DAMAGE $
AUTOS ONLY AUTOS ONLY (Per accident)
$
UMBRELLA LIAB OCCUR EACH OCCURRENCE $ 4,000,000
A EXCESS LIAB CLAIMS-MADE UHX-J677170-01 03/28/2026 03/28/2027 AGGREGATE $ 4,000,000
DED RETENTION $ 0 $
WORKERS COMPENSATION PER OTH-
AND EMPLOYERS' LIABILITY STATUTE ER
Y/N
ANY PROPRIETOR/PARTNER/EXECUTIVE E.L. EACH ACCIDENT $ 1,000,000
A OFFICER/MEMBER EXCLUDED? N/A WHXJ677163 03/28/2026 03/28/2027
(Mandatory in NH) E.L. DISEASE - EA EMPLOYEE $ 1,000,000
If yes, describe under
DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT $ 1,000,000
Aggregate $1,000,000
Professional Liablity
C Pollution Liability PSO0040716088 02/18/2026 02/18/2027 Aggregate $1,000,000
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required)
Digital Scoreboard License #045046
CERTIFICATE HOLDER CANCELLATION
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
Digital Scoreboards LLC ACCORDANCE WITH THE POLICY PROVISIONS.
AUTHORIZED REPRESENTATIVE
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