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AID 2017367 · View on Simbli

Agenda Item

v. Contract ~ Cooperative Agreement ~ The Interlocal Purchasing System (TIPS) RFP#220901~ General Contractor Services ~ Digital Scoreboard, LLC ~ Gymnasium Audio Equipment with Installation, Related Equipment, Materials, Supplies, and Supplement Services (Not to Exceed $1,200,000)

Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education (“the Board) approve DeKalb County School District (“DCSD”) use of the Interlocal Purchasing System (TIPS) RFP #220901 Cooperative Agreement between DeKalb County School District (“DCSD”) and Digital Scoreboard, LLC as provider of audio equipment with installation, related equipment, materials, supplies and services districtwide for a not to exceed amount of $1,200,000.
Why: Approval of the use of the (TIPS) RFP #220901 Cooperative Agreement with Digital Scoreboard, LLC, will provide purchase of audio equipment with installation, related equipment, materials, supplies and services.

By utilizing this agreement, DCSD will have access to the fixed pricing that has been competitively solicited and awarded and leverage the buying power of Cooperative Agreements, resulting in increased economies of scale and efficiencies regarding reduced installation cost and administrative oversight.
Details: The Division of Operations is requesting approval of the use of the (TIPS) RFP #220901 Cooperative Agreement with Digital Scoreboard, LLC, to perform the installation and service of audio equipment, equipment repairs and replacement services in the gymnasiums at each high school with athletic programs. The audio will support all events held within the gymnasiums. on an as-needed basis.

The TIPS cooperative agreement with Digital Scoreboard, LLC is for three (3) years with one (1) optional one (1) year renewal, with the renewal offer at the sole discretion of TIPS.

This recommendation to utilize Digital Scoreboard, LLC (supplier) is based on the review and evaluation of the price quote provided by The Interlocal Purchasing System (TIPS). TIPS issued a public solicitation for LED scoreboards and services from which the Supplier was awarded a contract.

Installation services will be provided by:
Digital Scoreboard, LLC, located at 333 S. Tamiami Trail, Venice, FL 34285
Financial impact: The total contract amount for the LED scoreboards, audio equipment, equipment repairs, and replacement services not to exceed $1,200,000 and will be allocated from general fund source: 100.2600.573000.00011.7520.9990.8013.040.0000 Purchase of equipment other than buses and computers.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1447
Mr. Keith Ball, Executive Director of Facilities, Division of Operations, 678.676.1478
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
Client:
DeKalb County Schools

Job Title:
Truss & Panel Art

Date:                                                  Flat Rock            South River


May 6, 2026
                                                       Sunrise              Current




      Approved As Shown
                                                       CMYK                 CMYK
                                                       RGB                  RGB
                                                       Pantone®             Pantone®
                                                                  #FC963C




      See Comments for Revisions
                                                       Stone Mountain       Decatur Eclipse
                                                       Mist




Creative Dept. Comments:                               CMYK
                                                       RGB
                                                                            CMYK
                                                                            RGB
                                                       Pantone®             Pantone®   Black
                                                                  #BFC0C2              #000000




Client Comments:




Client Signature:



Project Management Signature:


                                   Production Notes:

                                   Truss: 452” x 48”
                                   Logos: 48”
                                   Mesh: 144” x 48”



 Joel Hurst
 Creative Director
 joel@digitalscoreboards.net
 470 302 0146
Client:
DeKalb County Schools

Job Title:
Truss & Panel Art

Date:                                                  Flat Rock            South River


May 6, 2026
                                                       Sunrise              Current




      Approved As Shown
                                                       CMYK                 CMYK
                                                       RGB                  RGB
                                                       Pantone®             Pantone®
                                                                  #FC963C




      See Comments for Revisions
                                                       Stone Mountain       Decatur Eclipse
                                                       Mist




Creative Dept. Comments:                               CMYK
                                                       RGB
                                                                            CMYK
                                                                            RGB
                                                       Pantone®             Pantone®   Black
                                                                  #BFC0C2              #000000




Client Comments:




Client Signature:



Project Management Signature:


                                   Production Notes:

                                   Truss: 452” x 48”
                                   Logos: 48”
                                   Mesh: 144” x 48”



 Joel Hurst
 Creative Director
 joel@digitalscoreboards.net
 470 302 0146
Client:
DeKalb County Schools

Job Title:
Truss & Panel Art

Date:                                                       Flat Rock            South River


May 6, 2026
                                                            Sunrise              Current




      Approved As Shown
                                                            CMYK                 CMYK
                                                            RGB                  RGB
                                                            Pantone®             Pantone®
                                                                       #FC963C




      See Comments for Revisions
                                                            Stone Mountain       Decatur Eclipse
                                                            Mist




Creative Dept. Comments:                                    CMYK
                                                            RGB
                                                                                 CMYK
                                                                                 RGB
                                                            Pantone®             Pantone®   Black
                                                                       #BFC0C2              #000000




Client Comments:




Client Signature:



Project Management Signature:


                                   Production Notes:

                                   Truss: 452” x 48”
                                   HALLFORD: 144“ x 36.7”
                                   STADIUM: 124“ x 36.7”
                                   Mesh: 144” x 48”




 Joel Hurst
 Creative Director
 joel@digitalscoreboards.net
 470 302 0146
Client:
DeKalb County Schools

Job Title:
Truss & Panel Art

Date:                                                  Flat Rock            South River


May 6, 2026
                                                       Sunrise              Current




      Approved As Shown
                                                       CMYK                 CMYK
                                                       RGB                  RGB
                                                       Pantone®             Pantone®
                                                                  #FC963C




      See Comments for Revisions
                                                       Stone Mountain       Decatur Eclipse
                                                       Mist




Creative Dept. Comments:                               CMYK
                                                       RGB
                                                                            CMYK
                                                                            RGB
                                                       Pantone®             Pantone®   Black
                                                                  #BFC0C2              #000000




Client Comments:




Client Signature:



Project Management Signature:


                                   Production Notes:

                                   Truss: 452” x 48”
                                   Logos: 48”
                                   Mesh: 144” x 48”



 Joel Hurst
 Creative Director
 joel@digitalscoreboards.net
 470 302 0146
Client:
DeKalb County Schools

Job Title:
Truss & Panel Art

Date:                                                  Flat Rock            South River


May 6, 2026
                                                       Sunrise              Current




      Approved As Shown
                                                       CMYK                 CMYK
                                                       RGB                  RGB
                                                       Pantone®             Pantone®
                                                                  #FC963C




      See Comments for Revisions
                                                       Stone Mountain       Decatur Eclipse
                                                       Mist




Creative Dept. Comments:                               CMYK
                                                       RGB
                                                                            CMYK
                                                                            RGB
                                                       Pantone®             Pantone®   Black
                                                                  #BFC0C2              #000000




Client Comments:




Client Signature:



Project Management Signature:


                                   Production Notes:

                                   Truss: 452” x 48”
                                   Logos: 48”
                                   Mesh: 144” x 48”



 Joel Hurst
 Creative Director
 joel@digitalscoreboards.net
 470 302 0146
Client:
DeKalb County Schools

Job Title:
Truss & Panel Art

Date:                                                      Flat Rock            South River


May 6, 2026
                                                           Sunrise              Current




      Approved As Shown
                                                           CMYK                 CMYK
                                                           RGB                  RGB
                                                           Pantone®             Pantone®
                                                                      #FC963C




      See Comments for Revisions
                                                           Stone Mountain       Decatur Eclipse
                                                           Mist




Creative Dept. Comments:                                   CMYK
                                                           RGB
                                                                                CMYK
                                                                                RGB
                                                           Pantone®             Pantone®   Black
                                                                      #BFC0C2              #000000




Client Comments:




Client Signature:



Project Management Signature:


                                   Production Notes:

                                   Truss: 452” x 48”
                                   GODFREY: 129“ x 36.7”
                                   STADIUM: 124“ x 36.7”
                                   Mesh: 144” x 48”




 Joel Hurst
 Creative Director
 joel@digitalscoreboards.net
 470 302 0146
Client:
DeKalb County Schools

Job Title:
Truss & Panel Art

Date:                                                  Flat Rock            South River


May 6, 2026
                                                       Sunrise              Current




      Approved As Shown
                                                       CMYK                 CMYK
                                                       RGB                  RGB
                                                       Pantone®             Pantone®
                                                                  #FC963C




      See Comments for Revisions
                                                       Stone Mountain       Decatur Eclipse
                                                       Mist




Creative Dept. Comments:                               CMYK
                                                       RGB
                                                                            CMYK
                                                                            RGB
                                                       Pantone®             Pantone®   Black
                                                                  #BFC0C2              #000000




Client Comments:




Client Signature:



Project Management Signature:


                                   Production Notes:

                                   Truss: 452” x 48”
                                   Logos: 48”
                                   Mesh: 144” x 48”



 Joel Hurst
 Creative Director
 joel@digitalscoreboards.net
 470 302 0146
Client:
DeKalb County Schools

Job Title:
Truss & Panel Art

Date:                                                         Flat Rock            South River


May 6, 2026
                                                              Sunrise              Current




      Approved As Shown
                                                              CMYK                 CMYK
                                                              RGB                  RGB
                                                              Pantone®             Pantone®
                                                                         #FC963C




      See Comments for Revisions
                                                              Stone Mountain       Decatur Eclipse
                                                              Mist




Creative Dept. Comments:                                      CMYK
                                                              RGB
                                                                                   CMYK
                                                                                   RGB
                                                              Pantone®             Pantone®   Black
                                                                         #BFC0C2              #000000




Client Comments:




Client Signature:



Project Management Signature:


                                   Production Notes:

                                   Truss: 452” x 48”
                                   AVONDALE: 148.4“ x 36.7”
                                   STADIUM: 124“ x 36.7”
                                   Mesh: 144” x 48”




 Joel Hurst
 Creative Director
 joel@digitalscoreboards.net
 470 302 0146
Client:
DeKalb County Schools

Job Title:
Truss & Panel Art

Date:                                                  Flat Rock            South River


May 6, 2026
                                                       Sunrise              Current




      Approved As Shown
                                                       CMYK                 CMYK
                                                       RGB                  RGB
                                                       Pantone®             Pantone®
                                                                  #FC963C




      See Comments for Revisions
                                                       Stone Mountain       Decatur Eclipse
                                                       Mist




Creative Dept. Comments:                               CMYK
                                                       RGB
                                                                            CMYK
                                                                            RGB
                                                       Pantone®             Pantone®   Black
                                                                  #BFC0C2              #000000




Client Comments:




Client Signature:



Project Management Signature:


                                   Production Notes:

                                   Truss: 452” x 48”
                                   Logos: 48”
                                   Mesh: 144” x 48”



 Joel Hurst
 Creative Director
 joel@digitalscoreboards.net
 470 302 0146
Client:
DeKalb County Schools

Job Title:
Truss & Panel Art

Date:                                                      Flat Rock            South River


May 6, 2026
                                                           Sunrise              Current




      Approved As Shown
                                                           CMYK                 CMYK
                                                           RGB                  RGB
                                                           Pantone®             Pantone®
                                                                      #FC963C




      See Comments for Revisions
                                                           Stone Mountain       Decatur Eclipse
                                                           Mist




Creative Dept. Comments:                                   CMYK
                                                           RGB
                                                                                CMYK
                                                                                RGB
                                                           Pantone®             Pantone®   Black
                                                                      #BFC0C2              #000000




Client Comments:




Client Signature:



Project Management Signature:


                                   Production Notes:

                                   Truss: 452” x 48”
                                   ADAMS: 102“ x 36.7”
                                   STADIUM: 124“ x 36.7”
                                   Mesh: 144” x 48”




 Joel Hurst
 Creative Director
 joel@digitalscoreboards.net
 470 302 0146
Client:
DeKalb County Schools

Job Title:
Truss & Panel Art

Date:                                                  Flat Rock            South River


May 6, 2026
                                                       Sunrise              Current




      Approved As Shown
                                                       CMYK                 CMYK
                                                       RGB                  RGB
                                                       Pantone®             Pantone®
                                                                  #FC963C




      See Comments for Revisions
                                                       Stone Mountain       Decatur Eclipse
                                                       Mist




Creative Dept. Comments:                               CMYK
                                                       RGB
                                                                            CMYK
                                                                            RGB
                                                       Pantone®             Pantone®   Black
                                                                  #BFC0C2              #000000




Client Comments:




Client Signature:



Project Management Signature:


                                   Production Notes:

                                   Truss: 452” x 48”
                                   Logos: 48”
                                   Mesh: 144” x 48”



 Joel Hurst
 Creative Director
 joel@digitalscoreboards.net
 470 302 0146
Client:
DeKalb County Schools

Job Title:
Truss & Panel Art

Date:                                                     Flat Rock            South River


May 6, 2026
                                                          Sunrise              Current




      Approved As Shown
                                                          CMYK                 CMYK
                                                          RGB                  RGB
                                                          Pantone®             Pantone®
                                                                     #FC963C




      See Comments for Revisions
                                                          Stone Mountain       Decatur Eclipse
                                                          Mist




Creative Dept. Comments:                                  CMYK
                                                          RGB
                                                                               CMYK
                                                                               RGB
                                                          Pantone®             Pantone®   Black
                                                                     #BFC0C2              #000000




Client Comments:




Client Signature:



Project Management Signature:


                                   Production Notes:

                                   Truss: 452” x 48”
                                   NORTH: 93.6“ x 36.7”
                                   DEKALB: 112“ x 36.7”
                                   Mesh: 144” x 48”




 Joel Hurst
 Creative Director
 joel@digitalscoreboards.net
 470 302 0146