Agenda Item
a. ESPLOST V Project ~ Final Payment ~ Mobile Modular Company ~ #32235, #36135, #36535 for Redan Middle School, Fairington Elementary School, and Salem Middle School (Not to Exceed $597,948.46)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations,
Mr. Darrell Stallings, Chief of Capital Improvements, Division of Capital Improvements
Request: It is requested that the DeKalb County Board of Education (“the Board”)approve the following:
The final payment to Mobile Modular Company for Redan Elementary School (32235), Fairington Elementary School (36135) and Salem Middle School (36535) HVAC and Renovation Projects.
E-SPLOST V Budget Reallocation in an amount not to exceed $597,948.46 from Program Contingency to the Local Capital Project Fund allowing proper funds to be allocated to the necessary project cost code for the Mobile Modular Company final payment.
Why: Approval of the budget reallocation and final payment will provide necessary funds for the settlement and close- out of outstanding invoices for the Redan Elementary School (32235), Fairington Elementary School (#36135) and Salem Middle School (36535) HVAC and Renovation Projects.
Details: On October 16, 2023, the Board approved the lease of the classroom modular buildings in accordance with the terms and conditions of the Lease Quotation between DCSD and Mobile Modular Management Corporation in an amount not to exceed, for the following sites:
Redan Middle School..................... $677,177.76
Fairington Elementary School..........$605,151.68
Salem Middle School ……................ $677,177.76
The modular classrooms served as swing space during the construction phase of the projects. At the end of construction, the units were returned to mobile modular with damages. After a period of deliberation between Mobile Modular and the District, a settlement was reached for all three sites. The settlement encompasses credits for payment and an agreed upon price to pay for the damages to the modular classroom units.
These amounts represent a final payment for all outstanding invoices for each project and will allow DCSD to maintain accurate financial records and reinforce proper financial management practices going forward.
Financial impact: The total budget reallocation not to exceed $597, 948.46 from E-SPLOST V Program Contingency will be transferred to Local Capital Project Fund:
Redan MS: $224,640.09 from Program Continency to cost code: SP5FACCON.32235.CONSTRSVC .0205
Fairington ES: $169,964.55 from Program Continency to cost code: SP5FACCON.36135.CONSTRSVC .0375
Salem MS: $203,343.82 from Program Continency to cost code: SP5FACCON.36535.CONSTRSVC .0291
Contact: Mr. Darrell Stallings, Chief of Capital Improvements, Division of Capital Improvements
Mr. Keith Singleton, Dir. Business Services, Division of Operations, 678.676.1422
Mr. Hans Williams, Dir. Planning & E-SPLOST Programming, Division of Operations, 678.676.1588
Effective: Upon Board Approval
Status: Pending Approval by the Office of Legal Affairs
Robert R. Freeman Administrative Complex
1701 Mountain Industrial Boulevard
Stone Mountain, GA 30083
MEMORANDUM
TO: Mr. Erick Hofstetter, Chief Operating Officer
Division of Operations
FROM: Dr. Devon Q. Horton, Superintendent
Office of the Superintendent
DATE: October 16, 2023
RE: Modular Classroom Building Lease Approval for Fairington Elementary (Mobile Modular
Management Corporation) (Not to exceed $605,151.68)
At its business meeting on Monday, October 16, 2023, the DeKalb Board of Education approved the lease
of (2) 8-classroom modular buildings in accordance with the terms and conditions of the Lease Quotation
between DCSD and Mobile Modular Management Corporation, not to exceed the amount of
$605,151.68.
Please take the appropriate action to affect this directive of the Board.
DQH:cm
c: Ms. Carla Smith, Executive Director, Vendor Services, Division of Finance
Ms. Marie Jacob, Contractor, Vendor Services, Division of Finance
Robert R. Freeman Administrative Complex
1701 Mountain Industrial Boulevard
Stone Mountain, GA 30083
MEMORANDUM
TO: Mr. Erick Hofstetter, Chief Operating Officer
Division of Operations
FROM: Dr. Devon Q. Horton, Superintendent
Office of the Superintendent
DATE: October 16, 2023
RE: Modular Classroom Building Lease Approval for Salem Middle School (Mobile Modular
Management Corporation) (Not to exceed $677,177.76)
At its business meeting on Monday, October 16, 2023, the DeKalb Board of Education approved the lease
of (2) 10-classroom modular buildings in accordance with the terms and conditions of the Lease
Quotation between DCSD and Mobile Modular Management Corporation, not to exceed the amount
of $677,177.76.
Please take the appropriate action to affect this directive of the Board.
DQH:cm
c: Ms. Carla Smith, Executive Director, Vendor Services, Division of Finance
Ms. Marie Jacob, Contractor, Vendor Services, Division of Finance
Robert R. Freeman Administrative Complex
1701 Mountain Industrial Boulevard
Stone Mountain, GA 30083
MEMORANDUM
TO: Mr. Erick Hofstetter , Chief Operating Officer
Division of Operations
FROM: Dr. Devon Q. Horton, Superintendent
Office of the Superintendent
DATE: October 16, 2023
RE: Modular Classroom Building Lease Approval for Redan Middle School (Mobile Modular
Management Corporation) (Not to exceed $677,177.76)
At its business meeting on Monday, October 16, 2023, the DeKalb Board of Education approved the lease
of (2) 10-classroom modular buildings in accordance with the terms and conditions of the Lease
Quotation between DCSD and Mobile Modular Management Corporation, not to exceed $677,177.76.
Please take the appropriate action to affect this directive of the Board.
DQH:cm
c: Ms. Carla Smith, Executive Director, Vendor Services, Division of Finance
Ms. Marie Jacob, Contractor, Vendor Services, Division of Finance