Agenda Item
a. ESPLOST V Project ~ Final Payment ~ Mobile Modular Company ~ #32235, #36135, #36535 for Redan Middle School, Fairington Elementary School, and Salem Middle School (Not to Exceed $597,948.46)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations,
Mr. Darrell Stallings, Chief of Capital Improvements, Division of Capital Improvements
Request: It is requested that the DeKalb County Board of Education (“the Board”)approve the following:
The final payment to Mobile Modular Company for Redan Elementary School (32235), Fairington Elementary School (36135) and Salem Middle School (36535) HVAC and Renovation Projects.
E-SPLOST V Budget Reallocation in an amount not to exceed $597,948.46 from Program Contingency to the Local Capital Project Fund allowing proper funds to be allocated to the necessary project cost code for the Mobile Modular Company final payment.
Why: Approval of the budget reallocation and final payment will provide necessary funds for the settlement and close- out of outstanding invoices for the Redan Elementary School (32235), Fairington Elementary School (#36135) and Salem Middle School (36535) HVAC and Renovation Projects.
Details: On October 16, 2023, the Board approved the lease of the classroom modular buildings in accordance with the terms and conditions of the Lease Quotation between DCSD and Mobile Modular Management Corporation in an amount not to exceed, for the following sites:
Redan Middle School..................... $677,177.76
Fairington Elementary School..........$605,151.68
Salem Middle School ……................ $677,177.76
The modular classrooms served as swing space during the construction phase of the projects. At the end of construction, the units were returned to mobile modular with damages. After a period of deliberation between Mobile Modular and the District, a settlement was reached for all three sites. The settlement encompasses credits for payment and an agreed upon price to pay for the damages to the modular classroom units.
These amounts represent a final payment for all outstanding invoices for each project and will allow DCSD to maintain accurate financial records and reinforce proper financial management practices going forward.
Financial impact: The total budget reallocation not to exceed $597, 948.46 from E-SPLOST V Program Contingency will be transferred to Local Capital Project Fund:
Redan MS: $224,640.09 from Program Continency to cost code: SP5FACCON.32235.CONSTRSVC .0205
Fairington ES: $169,964.55 from Program Continency to cost code: SP5FACCON.36135.CONSTRSVC .0375
Salem MS: $203,343.82 from Program Continency to cost code: SP5FACCON.36535.CONSTRSVC .0291
Contact: Mr. Darrell Stallings, Chief of Capital Improvements, Division of Capital Improvements
Mr. Keith Singleton, Dir. Business Services, Division of Operations, 678.676.1422
Mr. Hans Williams, Dir. Planning & E-SPLOST Programming, Division of Operations, 678.676.1588
Effective: Upon Board Approval
Status: Pending Approval by the Office of Legal Affairs
Dekalb County School System - Br
Contract 251004740 Contract 2510
Invoice Amount Comments Invoice
2759456 446,486.07 Return invoice quoted & damages 2752298
2789697 (163,167.25) Damage charges we credited 2789699
2758964 (31,990.00) Credit 1 month rent - bldg 50973 & 97555 2772834
2772836 (47,985.00) Credit 1 1/2 month rent - bldg 50973 & 97555 2751450
203,343.82 New Total Due for Contract
Salem Redan
Dekalb County School System - Breakdown of payment due - $597,948.46
Contract 251004742 Contract 251004741
Amount Comments Invoice Amount
317,961.73 Return invoice quoted & damages 2752293 370,856.46
(21,141.64) Damage charges we credited 2789700 (131,627.41)
(36,090.00) Credit 1 month rent bldg 95719 & 98070 2772833 (41,558.70)
(36,090.00) Credit 1 month rent bldg 95719 & 98070 2744986 (27,705.80)
224,640.09 New Total due for Contract 169,964.55
Fairingtion
Contract 251004741
Comments
Return invoice quoted & damages
Damage charges we credited
Credit 1 1/2 month rent bldgs 93653 & 95411
Credit 1 month rebt bldgs 93653 & 95411
New Total Due for Contract