Agenda Item
iii. Contract Renewal ~ ITB 24-446 ~ Darling Ingredients, Inc. ~ Grease Trap and Septic Tank Pumping Services (Not to Exceed $1,000,000)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education (“the Board”) approve the first of four (#1 of 4) contract renewals for ITB 24-446 to Darling Ingredients, Inc. for Grease Trap and Septic Tank Pumping Services not to exceed $1,000,000.
Why: This request is for contract renewal with Darling Ingredients, Inc. to continue providing pumping and cleaning services of grease traps and septic tanks throughout the DeKalb County School District (“DCSD”). Regular cleaning of grease traps is crucial for maintaining a healthy and efficient drainage system, preventing potential problems, and adhering to local regulations.
Details: On July 14, 2025, the Board approved Contract ITB 24-446 for Darling Ingredients, Inc. for Grease Trap and Septic Tank Pumping Services.
The approval of this contract renewal will allow the Facilities Department to continue providing pumping and cleaning services of grease traps and septic tanks throughout the DeKalb County School District (“DCSD”). Regular cleaning of grease traps is crucial for maintaining a healthy and efficient drainage system, preventing potential problems, and adhering to local regulations. Grease traps are designed to intercept fats, oils, and grease (FOG) from wastewater before it enters the sewer system, preventing blockages, odors, and potential health hazards.
Regular septic tank pumping is crucial for maintaining a healthy and functional septic system, preventing costly repairs and environmental damage. It removes accumulated sludge and solid waste, preventing backups, clogs, and system failures. This also helps protect the environment by reducing the risk of groundwater contamination.
This agenda item requests renewal one of four (#1 of 4) effective August 25, 2026, through August 24, 2027. It is a one (1) year contract with four (4) one (1) year renewal options.
Darling Ingredients, Inc. is located at 5076 Nifda Drive SE, Atlanta, Ga. 30339
Financial impact: The total contract amount for these services in the amount not to exceed $1,000,000 will be allocated from the General Fund Budget, Deferred Maintenance (100.2600.543000.00011.7520.9990.8013.040.0000)
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1470
Mr. Keith L. Ball, Executive Director, Capital Improvements & Facilities, Division of Operations, 404.234.6985
Effective: August 26, 2026, Upon Board Approval
Status: Approved by the Office of Legal Affairs
CHRONOLOGY OF THE AGENDA ITEM
ITB 24-446 - Grease Trap and Septic Tank Pumping Services
Contract Renewal (#1 of 4)
Scope:
Contract Renewal - ITB 24-446 - Grease Trap and Septic Tank Pumping
Services Inc.- Provide pumping and cleaning services of grease traps and septic
tanks services.
Additional information can be found in the following documents:
• ITB 24-446
• Scope of Work
Contract/Renewal Terms:
Initial one (1) year term for a Not to Exceed amount of $1,000,000, with four (4),
one (1) year options to renew subject to Board approval on an annual basis.
This agenda item requests approval for renewal one of four (#1 of 4) for the period
August 25, 2026, through August 24, 2027.
Solicitation & Award:
The solicitation for ITB 24-446 Grease Trap and Septic Tank Pumping Services was
conducted in accordance with DeKalb County School District procurement policies
and applicable guidelines to establish a qualified vendor for districtwide services.
On July 14, 2025, the DeKalb County Board of Education (“the Board”) approved
the award of ITB 24-446 to Darling Ingredients, Inc. for Grease Trap and
Septic Tank Pumping Services.
The initial contract term was established from August 25, 2025, through August
24, 2026, structured as a one (1) year initial term with four (4) additional
one-year renewal options, subject to satisfactory performance and funding
availability.
Darling Ingredients, Inc. has been responsible for providing pumping and
cleaning services of grease traps and septic tanks across the District in accordance
with the terms and conditions of the contract.
Approval of this renewal will ensure continuity of services on an as-needed
basis, support compliance with health and environmental regulations, and maintain
safe and efficient facility operations across all schools and support facilities within
DCSD.