Agenda Item
ii. Contract Renewal ~ RFP 24-552 ~ Gym Floor Maintenance, Repair and Replacement Services Contract ~ Floor Care Specialists dba Gameday Floors and Superior Court Systems by Floor Action ~ Renewal #2 of 4 (Not to Exceed $2,000,000)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County School District Board of Education (“the Board”) approve contract renewal two of four (2 of 4) for RFP 24-552 Gym Floor Maintenance, Repair and Replacement Services in the amount not to exceed $2,000,000:
Floor Care Specialists dba Gameday Floors
Superior Court Systems by Floor Action
Why: This request is for contract renewal for Floor Care Specialists dba Gameday Floors and Superior Court Systems by Floor Action to provide continuity for districtwide gym floor maintenance, repair, and replacement services on an as-needed basis. It ensures schools and facilities remain safe, clean, and welcoming environments in a timely and cost-effective manner. These services are critical to the success of facility modernization and routine upkeep across the districtwide.
Details: On April 15, 2024, the Board approved the contract award of RFP 24-552 Gym Floor Maintenance, Repair and Replacement Services to Floor Care Specialists dba Gameday Floors and Superior Court Systems by Floor Action.
Flooring Contractors provide flooring services including installation, repairs, screening and re-coating, and general maintenance to gymnasium floors enhancing safety. The contract enables the District to schedule work efficiently and reduce delays in response to both preventive and emergency work order needs. Work will be assigned on an as-needed basis and managed through task orders issued by the Facilities Maintenance Department.
This recommendation is for the second of four (#2 of 4) one (1) year contract renewal options.
Financial impact: The total contract amount for these services in the amount not to exceed $2,000,000 will be allocated across various General Fund and E-SPLOST cost codes. The total budget for is allocated from the cost code (100.2600.543013.00011.7520.9990.8013.040.0000)
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1461
Mr. Keith Ball, Executive Director of Capital Improvement and Facilities Maintenance, Division of Operations, 678.676.1397
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
April 23, 2026
VIA EMAIL DuncanScott@floorcarespecialists.com mfitzpatrick@gamedayfloors.com
FloorCare Specialists, Inc. dba Gameday Floors
4040 Nine McFarland Drive 1000
Alpharetta, GA 30004
ATTN: Duncan Scott, Owner/CEO
Reference: RFP 24-552 Gym Floor Maintenance, Repair & Replacement Services
Greetings,
The DeKalb County School District (“DCSD”) desires to renew the award of RFP 24-552 Gym Floor Maintenance,
Repair & Replacement Services, for one (1) year on the same terms, conditions and pricing as set forth in the
Agreement between DCSD and FloorCare Specialist, Inc. dba Gameday Floors dated June 11, 2024. The purpose
of this letter is to obtain FloorCare Specialists, Inc. dba Gameday Floors’ acceptance of DCSD’s offer to renew the
Agreement.
The renewal is subject to the DeKalb County Board of Education’s (“Board”) approval and will be effective from June
11, 2026, through June 10, 2027. Of course, we will notify you once the Board has approved the renewal. DCSD
appreciates FloorCare Specialists, Inc. dba Gameday Floors’ consideration of this offer to renew the award of RFP
24-552.
If accepted, please submit a copy of your company’s proof of insurance reflecting the coverage(s) stated within the
original solicitation document, sign the acceptance below, and email both documents no later than Thursday, April
30, 2026, to Sharmaine Greenland at Sharmaine_Greenland@dekalbschoolsga.org. Insurance policy or policies
must be maintained throughout the term of this agreement. A copy of the insurance requirements is included.
Best regards,
Carla L. Smith
Carla L. Smith
Executive Director
CLS/smg
c: Mr. Erick Hofstetter
Mr. Bobby Moncrief
ACKNOWLEDGMENT
FloorCare Specialists, Inc. dba Gameday Floors hereby accepts DeKalb County School District’s offer to renew the
award of RFP 24-552 Gym Floor Maintenance, Repair & Replacement Services, as set forth in the Agreement until
June 10, 2027. FloorCare Specialist, Inc. dba Gameday Floors, understands that this acceptance is subject to the
approval of the DeKalb County Board of Education.
4/23/26
____________________________________________ ________________________
Authorized Signatory Date
Brendan Feinberg President
____________________________________________ ________________________
Name (Typed or Printed) Title of Authorized Signatory
Robert R. Freeman Administrative Complex
1701 Mountain Industrial Blvd | Stone Mountain, GA 30083
678.676.0110 | www.dekalbschoolsga.org