Agenda Item
i. Service Agreements ~ Independent Contractor Agreements (ICA) ~ Various Services ~ Metro LED, B&W Mechanical Contractors, Inc. (Not to Exceed $178,000)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education (“the Board”) approve the following Independent Contractor Agreement (ICAs) that exceed $50,000 with a total contract value amount not-to-exceed $178,000:
Metro LED ($80,000)
B&W Mechanical Contractors, Inc. - ($98,000)
Why: This request is for approval of the above listed ICAs to perform various services to support the Facilities/Maintenance Department to support the Facilities/Maintenance Department through June 2027.
Details: The request is to approve the above-listed vendors for various services district wide.
On October 18, 2021, the Board of Education approved the revision of Board Policy DJE (IV) A.2 - Independent Contractor Agreements, to require Board approval for any Independent Contractor Agreements with a total cost of $50,000.00 or more.
Additionally, per Board Policy -Purchasing DJE III(C)(2) - Competitive Selection of Vendors for Non-Capital Projects - Purchases or contracts totaling $5,000+ shall require at least 2 written quotes and selected based on objective criteria (performance and execution).
The board policies can be found here:
https://simbli.eboardsolutions.com/Policy/ViewPolicy.aspx?S=4054&revid=IsVaB6Z2x9NPZkwqJm84zQ==&ptid=amIgTZiB9plushNjl6WXhfiOQ==&secid=y1ZW0qRGjEafuplusqEjNeK2Q==&PG=6&IRP=0&isPndg=false
Financial impact: The budget for services is allocated from cost code (100.2600.543000.00011.7520.000.8013.040.0000) under the Operations Division General Fund Budget not to exceed $178,000.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1447
Mr. Bobby Moncrief, Director of Facilities, Division of Operations, 678.676.1478
Effective: July 1, 2026 - Upon Board Approval
Status: Approved by the Office of Legal Affairs
CHRONOLOGY OF THE AGENDA ITEM
Service Agreement – $50K+
Independent Contractor Agreements
Scope:
Approval of Independent Contractor Agreements for various vendors to
provide as-needed services districtwide as specified in the Independent
Contractor Agreement Section B. Services.
Contract Term
The Agenda Item requests services effective July 1, 2026, through June 30,
2027.
Background
On October 18, 2021, the Board of Education approved the revision of Board
Policy DJE (IV). Required Levels of Approval (Section A) to include and
specifically address Independent Contractor Agreements -to require Board
approval for any Independent Contractor Agreements with a total cost of
$50,000.00 or more.
Vendor Selection
Vendor Selection is based on Board Policy as follows:
Purchasing DJE III(C)(3) – Competitive Selection of Vendors for Non-
Capital Projects - Purchases or contracts totaling $5,000+ shall
require at least 2 written quotes and selected based on objective
criteria (performance and execution)
Approval is sought for the following vendors under this Board policy:
• Metro LED- Offers custom lighting designs and installation services
• B&W Mechanical - Provides HVAC services districtwide