RFP 26-719 Final Evaluation Sheet

AID 1955647 · View on Simbli

Agenda Item

b. RFP 26-719 Central Office Operational Assessment (Not to Exceed $179,891 for the Assessment and Subsequent Implementation Support) ~ Added 2.6.2026

Summary: Presented by: Mr. Byron Schueneman, Chief Finance Officer, Division of Finance
Request: It is requested that the DeKalb County Board of Education approve the contract for RFP No. 26-719 for the Central Office Operational Assessment in an amount not to exceed $139,891 to RTI International, the most responsive and responsible vendor. In addition to the assessment, we are requesting approval for an additional $40,000 to provide subsequent implementation support for a total not to exceed amount of $179,891.
Why: DeKalb County School District released RFP 16-719 seeking proposals from experienced firms that possess deep expertise in the education sector to conduct a central office operational efficiency assessment and provide concrete recommendations related to positional and organizational structure.

The overarching goal of this assessment is to posture DeKalb County School District’s central office organizational structure to provide the most efficient and effective direct and indirect services for scholars, school-staff, families, and school leaders, in the most fiscally responsible ways for the public.
Details: This assessment will focus on how the central office should be optimally organized for maximum support at the school level, without inadvertent or unintentional positional redundancy. Furthermore, this project will provide benchmarking against comparable organizations, those with similar size, levels of poverty, community needs, and operational complexity - to ensure that recommendations are evidence-based, aligned with industry standards best practices, and tailored to the District’s unique context.
Financial impact: This purchase will be allocated under the general fund from cost code 100.2500.530000.00011.7200.9990.8010.050.0000 for an amount not to exceed $179,891.
Contact: Mr. Byron Schueneman, Chief Financial Officer, Division of Finance, 678.676.0133
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
                                               Central Office Operational Assessment
                                               Final Evaluation Form - RFP No. 26-719

                                                                                              EVALUATION                                                                                                                                                INTERVIEW AND PRESENTATION




                                                                                                                  FIRM'S RELEVANT EXPERIENCE AND EXPERTISE




                                                                                                                                                                                                                                                                                                                                                                                                            INTERVIEW AND PRESENTATION RANKING
                                                                                                                                                                                                                                                         OVERALL APPROACH AND METHODOLOGY




                                                                                                                                                                                                                                                                                                                                                                         TOTAL INTERVIEW AND PRESENTATION
                                                            FIRM'S OVERVIEW/COMPANY PROFILE




                                                                                                                                                                                                          TOTAL EVALUATION SCORE
                                                                                                                                                             PROFESSIONAL REFERENCES




                                                                                                                                                                                                                                   EVALUATION RANKING




                                                                                                                                                                                                                                                                                                           RELEVANT EXPERIENCE

                                                                                                                                                                                                                                                                                                                                 PROJECT SCHEDULING
                                                                                              SCOPE OF SERVICES




                                                                                                                                                                                       COST OF SERVICES




                                                                                                                                                                                                                                                                                                                                                      COST OF SERVICES
                                                                                                                                                                                                                                                                                            PROJECT TEAM
Central Office Operational Assessment
RFP 26-719




            APPLICANTS                  POINTS AVAILABLE    80 140 80                                                                                        40                        60                 400                                           120                                 80 100 100 60 460

 1. Alvarez & Marsal Public Sector
            Services LLC                            Score             80 133                                                   60                                   10                      19            302 15th
 2. Baker Tilly Advisory Group, LP                  Score             80 133                                                   56                                   40                      26            335 10th
          3. Careerxpl LLC                          Score             24 70                                                    20                                    8                      15            137 17th
   4. CESO Communications, LLC                      Score             76 140                                                   68                                    8                      15            307 14th

5. Diane Meiller and Associates, Inc.               Score             80 133                                                   80                                   40                      18            351 6th
  6. Education Resource Strategies                  Score             80 140                                                   76                                   40                      27            363 4th
     7. Evergreen Solutions, LLC                    Score             80 133                                                   64                                    8                      53            338 9th
         8. Forvis Mazars, LLP                      Score             80 126                                                   76                                   40                      25            347 8th
     9. Gibson Consulting Group                     Score             80 140                                                   72                                   40                      38            370 2nd                                        120                                   77                95 100                                    38 430 2nd
         10. HYA Corporation                        Score             40 91                                                    32                                    8                      23            194 16th



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                                        Central Office Operational Assessment
                                        Final Evaluation Form - RFP No. 26-719

                                                                                   EVALUATION                                                                                                                                                INTERVIEW AND PRESENTATION




                                                                                                       FIRM'S RELEVANT EXPERIENCE AND EXPERTISE




                                                                                                                                                                                                                                                                                                                                                                                                 INTERVIEW AND PRESENTATION RANKING
                                                                                                                                                                                                                                              OVERALL APPROACH AND METHODOLOGY




                                                                                                                                                                                                                                                                                                                                                              TOTAL INTERVIEW AND PRESENTATION
                                                 FIRM'S OVERVIEW/COMPANY PROFILE




                                                                                                                                                                                               TOTAL EVALUATION SCORE
                                                                                                                                                  PROFESSIONAL REFERENCES




                                                                                                                                                                                                                        EVALUATION RANKING




                                                                                                                                                                                                                                                                                                RELEVANT EXPERIENCE

                                                                                                                                                                                                                                                                                                                      PROJECT SCHEDULING
                                                                                   SCOPE OF SERVICES




                                                                                                                                                                            COST OF SERVICES




                                                                                                                                                                                                                                                                                                                                           COST OF SERVICES
                                                                                                                                                                                                                                                                                 PROJECT TEAM
Central Office Operational Assessment
RFP 26-719



           APPLICANTS               POINTS AVAILABLE 80 140 80 40 60 400       120 80 100 100 60 460
    12. Mauldin & Jenkins, LLC                  Score 80 133 72 12 14 311 13th
  13. MGT Impact Solutions, LLC                 Score 80 133 80 16 60 369 3rd   105 75 80 100 60 420 3rd
  14. Professional Management
        Consulting Services                     Score 80 133 72 40  8 333 11th
 15. Public Consulting Group LLC                Score 80 133 72 40 32 357 5th
       16. Public Works LLC                     Score 80 133 68 22 14 317 12th
       17. RTI International                    Score 80 133 80 40 47 380 1st   120 80 100 100 47 447 1st
   18. Ascension Human Capital
           Management                           Score
19. Bonded Brillance Solutions, LLC             Score




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