Agenda Item
b. RFP 26-719 Central Office Operational Assessment (Not to Exceed $179,891 for the Assessment and Subsequent Implementation Support) ~ Added 2.6.2026
Summary: Presented by: Mr. Byron Schueneman, Chief Finance Officer, Division of Finance
Request: It is requested that the DeKalb County Board of Education approve the contract for RFP No. 26-719 for the Central Office Operational Assessment in an amount not to exceed $139,891 to RTI International, the most responsive and responsible vendor. In addition to the assessment, we are requesting approval for an additional $40,000 to provide subsequent implementation support for a total not to exceed amount of $179,891.
Why: DeKalb County School District released RFP 16-719 seeking proposals from experienced firms that possess deep expertise in the education sector to conduct a central office operational efficiency assessment and provide concrete recommendations related to positional and organizational structure.
The overarching goal of this assessment is to posture DeKalb County School District’s central office organizational structure to provide the most efficient and effective direct and indirect services for scholars, school-staff, families, and school leaders, in the most fiscally responsible ways for the public.
Details: This assessment will focus on how the central office should be optimally organized for maximum support at the school level, without inadvertent or unintentional positional redundancy. Furthermore, this project will provide benchmarking against comparable organizations, those with similar size, levels of poverty, community needs, and operational complexity - to ensure that recommendations are evidence-based, aligned with industry standards best practices, and tailored to the District’s unique context.
Financial impact: This purchase will be allocated under the general fund from cost code 100.2500.530000.00011.7200.9990.8010.050.0000 for an amount not to exceed $179,891.
Contact: Mr. Byron Schueneman, Chief Financial Officer, Division of Finance, 678.676.0133
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
February 6, 2026 Page 1 of 2
RE: Award Recommendation Letter – RFP 26-719 Central Office Operational Assessment
Greetings Mr. Byron Schueneman,
RFP 26-719, Central Office Operational Assessment was formally processed through the Purchasing
Department at your request. Response(s) to the solicitation were received in the Purchasing Department
on January 16, 2026.
Nineteen (19) proposals were received and seventeen (17) were deemed responsive to the requirements
of the solicitation. Please find attached the responsive proposals and the Abstract Sheet, which is the
record of the public opening/acknowledgement.
Please take the following course of action:
1) Convene the evaluation team. Remember that each individual serving as an evaluator must have a
completed and signed Solicitation Evaluator Agreement on file in the Purchasing Department. Your
team will work together to review and evaluate elements of each response in comparison to the
solicitation requirements.
2) Using this form, please advise the Purchasing Department as soon as possible of your award
recommendation(s) and the date you anticipate presenting your recommendation of award to the
Board of Education for approval.
REMINDER: Include the entire bid/rfp number and bid/rfp name in your Board of
Education item documentation so that we can later match the resulting Superintendent’s award
directive to your solicitation and produce an award letter.
3) If your Recommended Award Vendor is not the lowest priced offering, you must provide the
Purchasing Department your rationale for not awarding to the lowest responsive respondent. Use
an additional sheet to provide your rationale.
4) If there is only one line item on the solicitation or if there are multiple line items recommended for
award and to a single Award Vendor, simply fill in the information below for Recommended Award
Vendor #1.
5) If there are multiple line items to be awarded and/or if you recommend splitting the award to
multiple Award Vendors, you will need to fill in the name for each Recommended Award Vendor on
the lines below and attach the Tabulation indicating which items are to be awarded to each
Recommended Award Vendor.
Robert R. Freeman Administrative Complex
1701 Mountain Industrial Blvd | Stone Mountain, GA 30083
678.676.0110 | www.dekalbschoolsga.org
Page 2 of 2
6) Upon receipt of your award recommendation(s), the Purchasing Department will notify the Risk
Department of your award recommendation and contact the vendor(s) to request final and fully
compliant insurance certificates prior to issuance of the award letter and prior to commencement
or delivery of services under this solicitation.
Please email to Mr. Weyman Christopher at Weyman_F_Christopher@dekalbschoolsga.org .
RTI International
_______________________ __
Recommended Award Vendor #1
February 9th, 2026
________________________________
Anticipated BOE Presentation Date
_______________________________
2/6/26
Recommended Award Vendor #2
________________________________
Your Signature / Today’s Date
_______________________________
Recommended Award Vendor #3
_______________________________
Recommended Award Vendor #4
_______________________________
Recommended Award Vendor #5
Please feel free to reach out to me at 678 676-0120 with any questions or concerns. Your prompt response
is appreciated. Thank you.
Regards,
Carla L. Smith
Carla L. Smith
Executive Director, Vendor Services
CLS\WFC
Attachment – Proposal(s)
c: Ms. Lauen Scott
Robert R. Freeman Administrative Complex
1701 Mountain Industrial Blvd | Stone Mountain, GA 30083
678.676.0110 | www.dekalbschoolsga.org