E-SPLOST 5 Budget Adjustments

AID 1948388 · View on Simbli

Agenda Item

iii. E-SPLOST V ~ Project 60235 Budget Adjustments ~ Program Contingency

Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education approve the recommended budget adjustments to projects in the DeKalb County School District E-SPLOST V program listed in the attached document named E-SPLOST V Budget Adjustments 2026.pdf.
Why: The recommended budget adjustments are projects with non-committed funds. These budget adjustments will take all non-committed funds and move the available budget from these projects to Program Contingency.
Details: As the E-SPLOST V program draws to a close, the Division of Operations is shifting to a strategy of taking all non-committed funds and moving the available budget from these projects to program contingency.
Financial impact: The recommended budget adjustments will move a total of $20,265,338.95 from 20 E-SPLOST V projects into Project 60235: Program Contingency. See the attached document “E-SPLOST V Budget Adjustments _Feb 2026.pdf” for financial impact on individual E-SPLOST V projects.
There is no net financial impact on the E-SPLOST V program.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678-676-1470
Mr. Hans Williams, Director of Planning & E-SPLOST Programming, Division of Operations, 678-676-1588
Effective: Upon Board Approval
Status: Pending Approval by the Office of Legal Affairs
                                                                         E-SPLOST V Project Budget Adjustments February 2025
Project Name                  Project Scope of Work                                                     Current Budget   Budget Adjustment   New Budget      Notes

000. Revenue Deposit Fund Fund for recording E-SPLOST V revenues from all sources                           $0.00                               $0.00

                              Sprinkler installation at 5 schools:
                              Columbia HS, Dunaire ES, Former Wadsworth Facility (Temporary
101. Sprinkler Installation A                                                                            $656,622.12                         $656,622.12
                              Rockbridge ES), International Student Center (Midway), and
                              Wadsworth Magnet (Knollwood)
                              Sprinkler installation at 7 schools:
                              Allgood ES, Brockett ES, Evansdale ES, John Lewis ES
102. Sprinkler Installation B                                                                            $770,538.30                         $770,538.30
                              (temporary/Druid Hills), Margaret Harris Comprehensive School,
                              Stone Mill ES, Stone Mountain ES
                              Sprinkler installation at 5 schools:
103. Sprinkler Installation C Huntley Hills ES, Montgomery ES, Sequoyah MS, Vanderlyn ES, and            $635,323.81                         $635,323.81
                              Woodward ES
                              Set-aside funds for other fire and life safety improvements,
                              which could include enhancements to fire alarm systems, emergency
109. Life Safety Set-aside                                                                                  $0.00                               $0.00
                              lighting, and other life safety improvements to support our
                              partnership with the DeKalb Fire Marshal’s office.
                              Fence installation at 12 schools:
                              Arabia Mountain HS, Bob Mathis ES, Cedar Grove ES, Cedar Grove
111. Fence installation A     HS, Fairington ES, Flat Shoals ES, International Student Center            $406,808.00                         $406,808.00
                              (Midway), Lithonia HS, Rainbow ES, Redan ES, Wadsworth Magnet
                              (Knollwood), and Woodridge ES
                              Fence installation at 12 schools:
                              Allgood ES, Clarkston HS, Druid Hills MS, Dunaire ES, E. L. Miller
112. Fence installation B     ES, Freedom MS, Hambrick ES, Idlewood ES, Laurel Ridge ES,                 $380,260.00                         $380,260.00
                              Margaret Harris Comprehensive School, Stephenson MS, and
                              Stoneview ES

                              Fence installation at 12 schools:
                              Briar Vista ES, Cary Reynolds ES, Chesnut ES, Cross Keys HS,
113. Fence installation C                                                                                $376,348.00                         $376,348.00
                              Dresden ES, Henderson Mill ES, Kingsley ES, Kittredge Magnet, Oak
                              Grove ES, Sequoyah MS, Vanderlyn ES, and Woodward ES
                              Installation of Fencing around athletic fields for all District HS and
114. Athletic Field Fencing                                                                              $959,559.45                         $959,559.45
                              MS receiving new artificial turf and Tracks
                              Installation of security vestibules at 10 schools: Bob Mathis ES, Cedar
                              Grove ES, Columbia ES, International Student Center (Midway),
115. Security Vestibules A                                                                              $3,181,285.24                        $3,181,285.24
                              McNair HS, Rainbow ES, Stephenson MS, Stone Mountain HS,
                              Wadsworth Magnet (Knollwood), and Woodridge ES
                              Installation of security vestibules at 7 schools:
                              AIC/DeKalb Early College Academy, AIC/Elizabeth Andrews HS,
116. Security Vestibules B                                                                              $1,966,410.61                        $1,966,410.61
                              Briarlake ES, Chesnut ES, Henderson MS, Oak Grove ES, and
                              Vanderlyn ES
                              Security vestibule installation, fire sprinkler installation, and
121. Druid Hills HS                                                                                      $623,615.03                         $623,615.03
                              accessibility improvements between floors
1/13/2026                                                                                                                                                            1 of 6
                                                                           E-SPLOST V Project Budget Adjustments February 2025
Project Name                  Project Scope of Work                                                        Current Budget    Budget Adjustment    New Budget                         Notes

                              Security vestibule installation, fire sprinkler installation, and one
122. Hambrick ES                                                                                            $1,457,836.33                         $1,457,836.33
                              special education restroom upgrade
                              Installation of security vestibule and sprinkler installation and
201. Cross Keys HS                                                                                          $310,973.47                           $310,973.47
                              installation of synthetic turf field at practice field
202. Freedom MS               Installation of security vestibule                                            $410,000.00                           $410,000.00
203. Peachtree MS             Site work to support access to City of Dunwoody ball fields                   $228,090.33                           $228,090.33
                              Auditorium addition and improved accessibility between levels
211. Cedar Grove HS           (possibly light duty elevator) and turf installation at football practice    $12,115,707.85                        $12,115,707.85
                              field
212. Chamblee HS              Installation of synthetic turf at football practice field                     $815,075.74                           $815,075.74

                              Installation of synthetic turf at football practice field, installation of
                                                                                                                                                                   Move uncomitted budget to Program
213. Clarkston HS             security vestibule, and accessibility improvements (elevator(s), lift         $3,772,099.31      -$197,889.51       $3,574,209.80
                                                                                                                                                                   Contingency
                              for stage, and improved assisted toileting area
                         Construction of Addition and Modernization (Extensive Renovation)
214. New Cross Keys HS                                                                                     $120,369,443.50                       $120,369,443.50
                         of Cross Keys HS
215. Dunwoody HS         Installation of synthetic turf at football practice field                          $1,284,135.35                         $1,284,135.35
216. Lakeside HS         Installation of synthetic turf at football practice field                          $1,498,673.04                         $1,498,673.04
217. Design New Sequoyah Design of a New Sequoyah Middle School and a New Sequoyah High
                                                                                                           $14,657,164.19                        $14,657,164.19
MS & HS                  School
221. John Lewis ES            New 900-seat prototype elementary school, including land purchase            $31,409,071.17                        $31,409,071.17

222. New ES for Cross Keys
                              New 900-seat prototype elementary school, including land purchase            $38,192,451.65                        $38,192,451.65
North
                              Tear-down and re-build of new 1200-seat (expanded) prototype
223. Indian Creek ES                                                                                       $39,855,023.51                        $39,855,023.51
                              elementary school on-site
224. New Dunwoody /
                              New 950 seat prototype elementary school                                      $6,957,114.77                         $6,957,114.77
Chamblee ES
                              Turf installation at football practice field at 6 schools: Druid Hills MS,
301. Turf Installation A      Redan HS, Stephenson HS, Stone Mountain HS, Towers HS, and                    $6,729,075.89                         $6,729,075.89
                              Tucker HS
                              Turf installation at football practice field at 7 schools: Arabia
                              Mountain HS, Columbia HS, Lithonia HS, Martin Luther King, Jr.
302. Turf Installation B                                                                                    $6,806,723.35                         $6,806,723.35
                              HS, McNair, Ronald E. HS, Miller Grove HS, and Southwest DeKalb
                              HS
303. Set aside for Track with Set aside for adding or resurfacing rubber tracks for all HS & MS fields
                                                                                                               $0.00                                 $0.00
Turf Installation             having artificial turf installed
304. Baseball facilities
improvements at Druid Hills Baseball facilities improvements at Druid Hills MS and Redan HS                 $2,790,126.50                         $2,790,126.50
MS and Redan HS
                              Replacement of playground at 19 schools:
                              Briar Vista ES, Briarlake ES, Cary Reynolds ES, Cedar Grove ES, Chapel
311. Playground               Hill ES, Columbia ES, Evansdale ES, Fairington ES, Hambrick ES,
                                                                                                            $1,255,163.30                         $1,255,163.30
replacement                   Henderson Mill ES, Kelley Lake ES, McLendon ES, Panola Way ES,
                              Rainbow ES, Robert Shaw Theme ES, Rock Chapel ES, Stone Mill ES,
                              Toney ES, Woodward ES
1/13/2026                                                                                                                                                                                              2 of 6
                                                                    E-SPLOST V Project Budget Adjustments February 2025
Project Name              Project Scope of Work                                                     Current Budget   Budget Adjustment    New Budget                        Notes

                          Plumbing fixture replacement at 5 schools:
321. Plumbing fixture
                          Bouie Theme ES, Browns Mill ES, Oak Grove ES, Oak View ES,                 $412,791.00                          $412,791.00
replacement
                          Stone Mountain ES
                          Restroom and plumbing fixture replacement, fire sprinkler installation,
                                                                                                                                                          Move uncomitted budget to Program
322. Redan MS             improved assisted toileting area, roof replacement and HVAC system        $8,105,189.94      -$477,158.75      $7,628,031.19
                                                                                                                                                          Contingency
                          replacement
331. Water Quality Set-   Set-aside funds for facility improvements in support of water quality
                                                                                                        $0.00                                $0.00
Aside                     improvement
                          Accessibility improvements at 4 schools:
341. Accessibility
                          Cedar Grove MS (accessibility improvements and plumbing fixtures),
improvements and
                          Chapel Hill MS (accessibility improvements and plumbing fixtures),         $155,153.44                          $155,153.44
plumbing fixtures at 4
                          Oakcliff Theme ES (accessibility improvements only), and Rainbow
schools
                          ES (accessibility improvements only)

                          Improved assisted toileting area in one special needs classroom at 11
                          schools:
342. ADA restroom
                          Bethune MS, Canby Lane ES, Kelley Lake ES, Laurel Ridge ES,                $610,860.25                          $610,860.25
upgrades
                          McLendon ES, Miller Grove MS, Panola Way ES, Pine Ridge ES,
                          Redan ES, Sagamore Hills ES, and Stephenson MS
                          Security vestibule installation, plumbing fixture replacement, and
343. Druid Hills MS       accessibility improvements (new light duty elevator, new lifts,           $1,904,549.38                        $1,904,549.38
                          improved assisted toileting area)
                          Accessibility improvements (light duty elevator in new exterior shaft,
344. Midvale ES           platform lift for stage, and improved assisted toileting area),           $11,259,055.04                       $11,259,055.04
                          installation of fire sprinklers, and HVAC Replacement
345. Former John Lewis    Improvement to former John Lewis ES facility to accommodate
                                                                                                    $1,851,954.56                        $1,851,954.56
Facility                  Kittredge Magnet
                          Major building system replacement with emphasis on Roof, Plumbing,                                                              Move uncomitted budget to Program
351. Henderson Mill ES                                                                              $9,130,279.51      -$784,223.73      $8,346,055.78
                          HVAC Components                                                                                                                 Contingency
                                                                                                                                                          Move uncomitted budget to Program
352. Toney ES             Major building system replacement with emphasis on HVAC                   $8,574,124.00      -$712,550.99      $7,861,573.01
                                                                                                                                                          Contingency
                          Major building system replacement with emphasis on HVAC and Fire                                                                Move uncomitted budget to Program
353. Former Nancy Creek                                                                             $14,401,256.55     -$721,516.14      $13,679,740.41
                          sprinkler installation                                                                                                          Contingency
                          Major building system replacement with emphasis on, HVAC, Fire                                                                  Move uncomitted budget to Program
354. E. L. Miller ES                                                                                $9,002,123.40      -$346,198.41      $8,655,924.99
                          Protection                                                                                                                      Contingency
                          Major building system replacement with emphasis on Roof, HVAC                                                                   Move uncomitted budget to Program
355. Stoneview ES                                                                                   $4,860,000.00      -$4,426,372.06     $433,627.94
                          Components                                                                                                                      Contingency
                          Major building system replacement with emphasis on Roof, HVAC
356. Cary Reynolds ES                                                                                 $12,040.00                          $12,040.00
                          Components and Installation of security vestibule
                          Major building system replacement with emphasis on Roof,
                                                                                                                                                          Move uncomitted budget to Program
357. Briar Vista ES       Accessibility improvements between levels; and Installation of security   $7,392,941.00      -$1,415,609.80    $5,977,331.20
                                                                                                                                                          Contingency
                          vestibule




1/13/2026                                                                                                                                                                                     3 of 6
                                                                      E-SPLOST V Project Budget Adjustments February 2025
Project Name                Project Scope of Work                                                 Current Budget   Budget Adjustment    New Budget                          Notes

                                                                                                                                                        Move uncomitted budget to Program
                            Major building system replacement with emphasis on HVAC                                                                     Contingency. The budget amount does include
358. Champion Theme MS                                                                            $26,650,329.34     -$620,382.16      $26,029,947.18
                            Components and Fire sprinkler installation                                                                                  Phase 1.5 approval from January 2026, but does
                                                                                                                                                        not include Phase 2.
                                                                                                                                                        Move uncomitted budget to Program
359. Livsey ES              Major building system replacement with emphasis on HVAC               $8,452,255.00      -$513,414.20      $7,938,840.80
                                                                                                                                                        Contingency
360. DeKalb HS of           Major building system replacement with emphasis on HVAC                                                                     Move uncomitted budget to Program
                                                                                                  $12,662,605.00     -$214,544.89      $12,448,060.11
Technology-South            Components, Plumbing & Site improvements                                                                                    Contingency
                            Major building system replacement with emphasis on Roofing and Site
                                                                                                                                                        Move uncomitted budget to Program
361. Fairington ES          Improvements, Plumbing fixture replacement, HVAC upgrades as          $6,489,199.36      -$174,904.43      $6,314,294.93
                                                                                                                                                        Contingency
                            needed and fire sprinkler installation
362. Dresden ES             Design of New Dresden ES replacement facility                         $4,168,140.00                        $4,168,140.00
                            Major building system replacement with emphasis on HVAC                                                                     Move uncomitted budget to Program
363. Kingsley ES                                                                                  $2,978,389.00      -$890,048.00      $2,088,341.00
                            Components and Fire sprinkler installation                                                                                  Contingency
                            Major building system replacement with emphasis on HVAC                                                                     Move uncomitted budget to Program
364. Hawthorne ES                                                                                 $10,524,643.00     -$418,822.53      $10,105,820.47
                            Components, Plumbing, and Roof Replacement                                                                                  Contingency
                            Major building system replacement with emphasis on HVAC                                                                     Move uncomitted budget to Program
365. Salem MS                                                                                     $12,454,127.85     -$320,745.73      $12,133,382.12
                            Components, and roof replacement as needed                                                                                  Contingency
                            Major building system replacement with emphasis on HVAC, site
                                                                                                                                                        Move uncomitted budget to Program
366. Rock Chapel ES         improvements, lighting replacement, fire alarm system replacement,    $5,630,000.00      -$5,140,910.00     $489,090.00
                                                                                                                                                        Contingency
                            new fire sprinkler system, and additional parking
367. Set-aside for
                           Set aside for additional contingency for E-SPLOST V capital renewal
Additional Contingency for                                                                            $0.00                                $0.00
                           projects
Capital Renewal Projects
                            Major building system replacement with emphasis on HVAC and
                            Windows, addition of a security vestibule, a fire sprinkler system,
368. Laurel Ridge ES                                                                              $12,392,241.63                       $12,392,241.63
                            replacement of light fixtures with LED fixture, ceiling replacement
                            and roof replacement
                            Major building system replacement with emphasis on HVAC, addition
369. Woodridge ES           of a fire sprinkler system, replacement of light fixtures with LED    $10,430,552.10                       $10,430,552.10
                            fixtures, roofing improvements and ceiling replacement

                            Major building system replacement with emphasis on HVAC, addition
370. Chesnut ES             of a fire sprinkler system, roofing improvements, replace existing    $9,063,931.99                        $9,063,931.99
                            lighting with LED light fixtures and ceiling replacement

371. Bus Parking Pavement Pavement upgrades at East DeKalb Campus and Hallford Stadium            $2,544,373.20                        $2,544,373.20

372. Ashford Park ES        Major building system replacement with emphasis on Roofing            $1,240,870.58                        $1,240,870.58
373. Montgomery ES          Major building system replacement with emphasis on Roofing                $0.00                                $0.00
374. Brockett ES            Major building system replacement with emphasis on Roofing            $1,423,092.52                        $1,423,092.52
375. Wynbrooke ES           Major building system replacement with emphasis on Roofing            $1,828,761.33                        $1,828,761.33
376. Browns Mill ES         Major building system replacement with emphasis on Roofing                $0.00                                $0.00
377. DeKalb
                            Major building system replacement with emphasis on Roofing            $2,063,428.17                        $2,063,428.17
Alternative/East Campus

1/13/2026                                                                                                                                                                                          4 of 6
                                                                     E-SPLOST V Project Budget Adjustments February 2025
Project Name                Project Scope of Work                                                    Current Budget   Budget Adjustment    New Budget                          Notes

378. Oak Grove ES             Major building system replacement with emphasis on Roofing             $1,462,877.02                        $1,462,877.02
379. Update HVAC              Ensure all DCSD school facilities meet minimum standard for HVAC
                                                                                                        $220.00                              $220.00
Controls                      Controls
                              Rennovation of Green Forrest Drive facility (former location of
                                                                                                                                                           Move uncomitted budget to Program
380. Green Forrest Drive      Wadsworth ES) at act as swing space to schools undergoing a major      $6,000,000.00      -$903,692.30      $5,096,307.70
                                                                                                                                                           Contingency
                              capital improvement project
                              Add parking spaces at 10 schools
                              (number of parking spaces shown): Canby Lane ES (31), Columbia ES
                                                                                                                                                           Move uncomitted budget to Program
381. Parking Addition         (31), Flat Shoals ES (34), Hambrick ES (36), Jolly ES (29), Oakcliff   $7,433,026.00      -$1,607,641.00    $5,825,385.00
                                                                                                                                                           Contingency
                              Theme ES (32), Rainbow ES (32), Snapfinger ES (34), Stone Mill ES
                              (31), and Stone Mountain ES (29)
                              Set aside to resurface existing lots at 10 schools
382. Set aside or resurfacing (number of parking spaces shown): Canby Lane ES (31), Columbia ES
existing parking at parking (31), Flat Shoals ES (34), Hambrick ES (36), Jolly ES (29), Oakcliff         $0.00                                $0.00
addition schools              Theme ES (32), Rainbow ES (32), Snapfinger ES (34), Stone Mill ES
                              (31), and Stone Mountain ES (29)
401. Technology:            Replace legacy Financial and
ERP/Finance/HR System       Human Resources system with a new and enhanced 21st century              $2,048,859.99                        $2,048,859.99
(Bond, Initial Capital)     enterprise resource planning (ERP) system. This is bond-funded.
402. Technology:
                            Replace legacy Financial and
ERP/Finance/HR System
                            Human Resources system with a new and enhanced 21st century              $15,598,364.01     -$162,714.32      $15,435,649.69   Make budget equal to expenses
(Sales Tax and State
                            enterprise resource planning (ERP) system.
Reimbursements)
                            Every school in the District will
411. Technology: Computer receive new computer equipment; All teachers will receive new
                                                                                                     $12,958,876.40                       $12,958,876.40
Refresh A (Bond)            computer equipment; All student labs will receive new computer
                            equipment. This is bond-funded.
                            Every school in the District will
412. Technology: Computer
                            receive new computer equipment; All teachers will receive new
Refresh B (Sales Tax and                                                                             $12,206,049.01                       $12,206,049.01
                            computer equipment; All student labs will receive new computer
State Reimbursements)
                            equipment.
                            Upgrade outdated telephony
421. Technology:
                            system, including: All High Schools will receive new voice over
Telecommunications                                                                                   $5,000,208.47                        $5,000,208.47
                            Internet Protocol (VoIP) phones; and All Middle Schools will receive
Upgrade
                            new VoIP phones
431. Technology: Safety and All schools will receive updated
                                                                                                     $9,578,885.48                        $9,578,885.48
Security                    cameras and security equipment
                            All schools that have first generation active-boards will be replaced
441. Technology: Active
                            with new 21st Century boards (approximately 3,400 active boards will     $1,821,399.73                        $1,821,399.73
Boards A (Bonds)
                            be replaced)
442. Technology: Active     All schools that have first
Boards B (Sales Tax and     generation active-boards will be replaced with new 21st Century          $5,806,076.34                        $5,806,076.34
State Reimbursements)       boards (approximately 3,400 active boards will be replaced)



1/13/2026                                                                                                                                                                                      5 of 6
                                                                     E-SPLOST V Project Budget Adjustments February 2025
Project Name               Project Scope of Work                                                     Current Budget   Budget Adjustment     New Budget                          Notes

                           Update wiring and technology
451. Technology:           infrastructure within the schools; Replacement of outdated cabling and
                                                                                                     $3,569,667.35                         $3,569,667.35
Infrastructure             switches; Address any wireless needs for all district portable
                           classrooms
501. School Bus Purchase A
                           Purchase school buses                                                     $20,386,642.00                        $20,386,642.00
(Bond)
502. School Bus Purchase B
                                                                                                                                                            Move uncomitted budget to Program
(Sales Tax and State       Purchase school buses                                                     $4,486,043.00      -$216,000.00       $4,270,043.00
                                                                                                                                                            Contingency
Reimbursements)
                           Purchase service vehicles for public
511. Support Vehicle
                           safety, facilities maintenance, school nutrition, and warehouse           $1,508,052.60                         $1,508,052.60
Purchase
                           operations
                           Replace outdated musical
521. Music Instruments                                                                               $10,000,000.00                        $10,000,000.00
                           instruments and equipment
                           Purchase new portable classrooms
531. Portables                                                                                       $2,436,168.95                         $2,436,168.95
                           to replace outdated units and for enrollment increases
                           Purchase small kitchen equipment
541. Small Kitchen
                           (e.g., milk boxes, steamers, coolers,                                     $1,148,112.23                         $1,148,112.23
Equipment
                           skillets, burners, ovens, ice machines, and warmers) for 68 schools
                           Set-aside for bond financing of the
601. Bond Costs                                                                                      $8,400,000.00                         $8,400,000.00    Add full expence of 2017 Bond repayment
                           E-SPLOST program
602. Program Contingency   Set-aside for unforeseen conditions                                       $9,010,558.39                         $29,410,065.13

                           Salary for District employees in
603. DCSD Salary                                                                                     $5,000,000.00                         $5,000,000.00
                           support of the E-SPLOST program
                           Miscellaneous expenses in support
604. General Services                                                                                 $533,826.08                           $533,826.08
                           of the E-SPLOST program
                           Management of the E-SPLOST
605. Program Consultants   program by third party management as well as other consultants, as        $13,366,109.00                        $13,366,109.00
                           required.
                           Reserve fund to protect against revenue into E-SPLOST V being less
606. Revenue Reserve                                                                                     $0.00                                 $0.00
                           than expected
Total                                                                                               $669,300,000.00    $20,265,338.95     $669,434,167.79




1/13/2026                                                                                                                                                                                             6 of 6