Agenda Item
d. Approval of Instructional Support Equipment and STEM Resources for New Dresden Elementary School (CDW-G) (Not to exceed $232,451.89)
Summary: Presented by: Dr. Kermit Belcher, Chief Information Officer, Division of Information and Instructional Technology
Request: It is requested that the DeKalb County Board of Education approve the purchase of instructional support equipment, student devices, charging solutions, and STEM instructional resources from CDW-G for New Dresden Elementary School, at a cost not to exceed $232,451.89.
Why: The opening of New Dresden Elementary School requires the deployment of instructional technology, network infrastructure, and campus safety systems necessary for effective teaching, learning, and daily operations. The proposed investment equips classrooms, shared learning spaces, and administrative areas with district-standard instructional devices, wireless connectivity, structured cabling, telecommunications, and physical security systems. Collectively, these systems ensure the new facility is operationally ready, supports digital learning and instructional delivery, and provides a secure and reliable environment for students and staff, while aligning with district technology standards and long-term capital planning.
Details: The instructional support equipment and resources for New Dresden Elementary School were identified through collaborative planning with instructional leaders and technology staff to ensure alignment with district standards and instructional needs. The CDW-G scope equips instructional and administrative spaces with devices, accessories, and STEM resources required for daily instruction, hands-on learning, and effective device management.
Instructional Areas (Classroom, Media Center, and STEM) =$196,033.08
Instructional areas are equipped with student devices, charging solutions, and instructional resources that support classroom instruction, media services, and STEM learning environments. This includes student Chromebooks with required accessories, pre-wired charging towers for secure storage and charging, and power adapters to support daily classroom use.
The Media Center and STEM instructional spaces are further supported through the purchase of STEM equipment and learning kits, including robotics, coding and microcontroller kits, 3D printers, fabrication tools, and animation and design resources. These tools support hands-on, project-based learning and provide students with opportunities to engage in problem-solving, creativity, and applied technology instruction across grade levels.
Administration and Staff Equipment =$6,099
Administrative and staff work areas are supported through the purchase of docking stations and related accessories that enable staff to connect district-issued devices to classroom and office workstations. Surge protection devices are included to protect instructional and staff technology from electrical damage and to support the safe operation of devices throughout the school.
Together, these resources ensure staff have the tools necessary to support instruction, manage devices, and maintain continuity of operations across instructional and administrative spaces.
Contingency =$30,319.81
A contingency amount of 15% above quoted costs is included to manage unforeseen conditions associated with network installation in a new construction environment and to ensure timely project completion.
Financial impact: $232,451.89
SPLOST
306.1000.561600.80236.7600.9990.0308.070.0000
Contact: Dr. Kermit Belcher, Chief Information Officer, Division of Information and Instructional Technology, Phone: 678.676.1274
Effective: March 2026
Status: Approved by the Office of Legal Affairs
Chronology: CDW-G Instructional Support Equipment and STEM Resources (New
Dresden Elementary School)
The Division of Information and Instructional Technology (DIIT), in coordination with instructional
leaders and school-based staff, identified the instructional support equipment and resources
required to prepare New Dresden Elementary School for opening. Planning focused on ensuring
classrooms, shared learning spaces, and administrative areas are equipped with
district-standard instructional tools that support daily instruction, hands-on learning, and
effective device management.
Following this planning process, DIIT developed a procurement scope utilizing CDW-G to
provide instructional support equipment, student devices, charging solutions, and STEM
instructional resources aligned with district technology standards.
Instructional Areas (Classrooms, Media Center, and STEM) =$196,033.08
Instructional areas are equipped with student devices, accessories, and instructional resources
necessary to support classroom instruction, media services, and STEM learning environments.
Services and equipment include:
● Student Chromebooks with required power adapters and accessories to support daily
instructional use
● Pre-wired charging towers to provide secure storage, charging, and centralized device
management
● Instructional accessories to support safe and reliable operation of classroom technology
Media Center and STEM instructional spaces are further supported through the purchase of
STEM instructional equipment and learning kits, including:
● Robotics kits and coding tools to support computational thinking and problem-solving
skills
● Microcontroller and electronics kits for hands-on STEM instruction
● 3D printers and fabrication equipment to support design, engineering, and prototyping
activities
● Animation, design, and creative technology tools to support multimedia learning and
innovation
These resources support project-based learning and provide students with opportunities to
engage in creativity, collaboration, and applied technology instruction across grade levels.
Administration and Staff Equipment =$6,099.00
Administrative and staff work areas are equipped with accessories that support instructional
delivery and daily operations, including:
● Docking stations and related accessories to allow staff to connect district-issued devices
to classroom and office workstations
● Surge protection devices to safeguard instructional and staff technology from electrical
damage and ensure safe operation
Together, these resources ensure staff have the tools needed to support instruction, manage
devices, and maintain continuity of operations across instructional and administrative spaces.
Contingency =$30,319.81
A contingency amount equal to 15% of quoted costs is included to address potential cost
adjustments that may arise during deployment in a new construction environment and to ensure
timely completion.
Procurement
In accordance with Board of Education Purchasing Policy DJE, the instructional support
equipment and STEM resources included in this chronology will be procured through approved
purchasing vehicles that provide competitively solicited pricing and administrative efficiencies.
CDW-G equipment will be purchased using the following contracts, as applicable by item
category:
● Georgia Statewide Contract #99999-SPD-SPD0000210-0007
● Sourcewell Contract #121923-CDW
● ITB 25-599 (for print and imaging–related equipment, where applicable)
Financial Impact
Category Description Cost
Administration & Staff Docking Stations $6,099
Instructional Areas Surge Protectors $1,136.40
STEM Equipment $48,730.28
Student Chromebooks & $55,098.40
Accessories
Power Adapters $1,428.00
Charging Towers $89,640.00
Contingency Additional 15% above quoted $30,319.81
amount for unforeseen
conditions
Total 232,451.89 requested