Agenda Item
d. Approval of Instructional Support Equipment and STEM Resources for New Dresden Elementary School (CDW-G) (Not to exceed $232,451.89)
Summary: Presented by: Dr. Kermit Belcher, Chief Information Officer, Division of Information and Instructional Technology
Request: It is requested that the DeKalb County Board of Education approve the purchase of instructional support equipment, student devices, charging solutions, and STEM instructional resources from CDW-G for New Dresden Elementary School, at a cost not to exceed $232,451.89.
Why: The opening of New Dresden Elementary School requires the deployment of instructional technology, network infrastructure, and campus safety systems necessary for effective teaching, learning, and daily operations. The proposed investment equips classrooms, shared learning spaces, and administrative areas with district-standard instructional devices, wireless connectivity, structured cabling, telecommunications, and physical security systems. Collectively, these systems ensure the new facility is operationally ready, supports digital learning and instructional delivery, and provides a secure and reliable environment for students and staff, while aligning with district technology standards and long-term capital planning.
Details: The instructional support equipment and resources for New Dresden Elementary School were identified through collaborative planning with instructional leaders and technology staff to ensure alignment with district standards and instructional needs. The CDW-G scope equips instructional and administrative spaces with devices, accessories, and STEM resources required for daily instruction, hands-on learning, and effective device management.
Instructional Areas (Classroom, Media Center, and STEM) =$196,033.08
Instructional areas are equipped with student devices, charging solutions, and instructional resources that support classroom instruction, media services, and STEM learning environments. This includes student Chromebooks with required accessories, pre-wired charging towers for secure storage and charging, and power adapters to support daily classroom use.
The Media Center and STEM instructional spaces are further supported through the purchase of STEM equipment and learning kits, including robotics, coding and microcontroller kits, 3D printers, fabrication tools, and animation and design resources. These tools support hands-on, project-based learning and provide students with opportunities to engage in problem-solving, creativity, and applied technology instruction across grade levels.
Administration and Staff Equipment =$6,099
Administrative and staff work areas are supported through the purchase of docking stations and related accessories that enable staff to connect district-issued devices to classroom and office workstations. Surge protection devices are included to protect instructional and staff technology from electrical damage and to support the safe operation of devices throughout the school.
Together, these resources ensure staff have the tools necessary to support instruction, manage devices, and maintain continuity of operations across instructional and administrative spaces.
Contingency =$30,319.81
A contingency amount of 15% above quoted costs is included to manage unforeseen conditions associated with network installation in a new construction environment and to ensure timely project completion.
Financial impact: $232,451.89
SPLOST
306.1000.561600.80236.7600.9990.0308.070.0000
Contact: Dr. Kermit Belcher, Chief Information Officer, Division of Information and Instructional Technology, Phone: 678.676.1274
Effective: March 2026
Status: Approved by the Office of Legal Affairs
Division of Information and Instructional Technology
(DIIT)
ITB 25-599
Computer Devices, Accessories, and Associated
Services
Executive Summary
1
ITB 25-599
Computer Devices, Accessories, and Associated Services
Executive Summary
This document outlines the bid process and requirements for providing computer devices,
accessories, and associated services for the DeKalb County School District (DCSD) for the
upcoming device refresh initiative which fall under the Instructional Device Lifecycle
Management Program for over 93,000 students and 11,500 staff members. The purpose of the
bid was to solicit responses from qualified bidders with the professional qualifications, technical
competence, and specialized experience necessary to provide the required services.
Purpose
DCSD solicited for bid responses from qualified bidders with quality device products,
professional qualifications, technical competence, and specialized experience to provide
computer devices, accessories, and associated services as outlined in the scope of work in Part
III of the Invitation to Bid (ITB) 25-599. The awarded bidder is expected to provide
comprehensive services including labor, materials, tools, specialized equipment, supplies,
trained personnel, insurance, travel, per diem, direct and indirect administrative costs,
overhead, tolls, parking, fuel, lodging, and all other necessary costs. There should be no add-on
charges of any kind, and DCSD reserved the right to make multiple awards.
Background and Process
The evaluation team, consisting of six staff members from the Division of Information and
Instructional Technology (DIIT), evaluated the bids. Representation from the departments was
as follows: The Chief Information Officer (CIO), 2 Asset and End-User Services representatives,
2 Technical and Support Services representatives, and 1 Project Management Office (PMO)
representatives. The bid was written between September and October 2024, published in
November 2024, and evaluated from December 2024 to January 2025. The deadline for
receiving responses was December 12, 2024. There were nine vendors responding, with seven
deemed responsive.
The Purchasing Department posted ITB 25-599 on the DCSD IonWave website and the Georgia
Procurement Registry on November 7, 2024, and advertised in the Champion Newspaper on
November 7 and 14, 2024. Electronic notifications were sent to 40 vendors from the DCSD
Vendor Bid List, 736 vendors through the State of GA Procurement Registry, and 252 vendors
through IonWave.
Evaluation Results
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Based on the careful evaluation of the seven choices, CDW-G and Virtucom, Inc. appear to be
the best choices for meeting all expectations in the solicitation requirements. The choices
considered were:
• CDW-G
• Virtucom, Inc.
• Vivacity Tech PBC
• Arey Jones Education Solutions
• Netsync Network Solutions
• ProLogic ITS, LLC
• The Stratix Corporation
The evaluation was based on the criteria below:
a. Services, Critical Paragraph page, and Three Client References—see pg. 4
b. Total Cost—see pp. 5 - 6
c. Manufacturers that best meet the needs of the district.
Conclusion
Following a thorough evaluation of the costs and proposed manufacturing processes for each of
the proposals, CDW-G and Virtucom, Inc. have emerged as the most favorable choices. CDW-
G has offered the most competitive pricing for student Chromebooks, while Virtucom, Inc. has
provided the best pricing for teacher laptops and all desktops.
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Services, Critical Paragraph Page, and Three References
Services Critical
Attachments B-1, Paragraphs:
Vendor B-2 & B-4 Attachment C Reference 1 Reference 2 Reference 3 Qualify or Disqualify
Arey Jones Pass Pass Pass Pass Pass Qualify
Pass
(See all comments
in Attachments B-1
CDW-G and B-4) Pass Pass Pass Pass Qualify
**DISQUALIFY**
None of the client
NYC Department of Depart of Social Services: Nassau County Office of references are comparable
Fail (No Transportation: Software Software Delivery / IT Purchasing: Goods in size or work effort or work
Malor & Company Pass Signature) Delivery / IT System System Computers 100 Laptops effort to DCSD. See p. 22
Netsync Network
Solutions Pass Pass Pass Pass Pass Qualify
ProLogic ITS, LLC Pass Pass Pass Pass Pass Qualify
Pass w/the
exception of Fail (Not
Rhodes Porter LLC Attachment B1 (#3) provided) No References Provided **DISQUALIFIED**
Pass w/the
Two references for the same client and same project were submitted. The bid requires
The Stratix exception of
three (3) clients, see pg. 22 in the bid
Corporation Attachment B4 (#5) Pass Pass
Virtucom, Inc Pass Pass Pass Pass Pass Qualify
Pass (See
comments on
pages at the end of
Vivacity Tech PBC Attachment B-2) Pass Pass Pass Pass Qualify
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Total Cost
The Stratix
CDW-G Virtucom, Inc Vivacity Tech PBC Arey Jones Netsync - Georgia ProLogic LLC Corporation
Chromebooks (Acer N150 11.6") $34,848,800.00 $40,229,000.00
Carts for Loaner Chromebooks (138) $82,917.30 $103,362.00 $116,753.00 $148,335.60 $150,586.80 $246,040.20
30 Loaner Chromebooks per Cart $1,472,184.00 $1,699,470.00
Dell Latitude 5550 15.6" Intel i7-1335u 16gb
512gb SSD Part # 3000184249718.1 $11,011,825.00 $12,887,867.34 $14,626,933.56 $14,702,247.90 $13,885,639.92
CTAE-STEM-eSport Laptops (HP Pro 440) $78,368.16 $97,047.60 $99,916.96
CTAE-STEM-eSport Desktops (HP Pro SFF) $1,580,640.00 $1,888,313.00 $1,929,502.20 $2,139,827.00
Standard Desktop (Dell OptiPlex Micro 7020) $331,212.84
TOTAL $36,403,901.30 $12,670,833.16 $42,031,832.00 $14,989,980.94 $16,804,688.32 $16,992,661.70 $14,131,680.12
Final Award
CDW-G Virtucom, Inc
Chromebooks (Acer N150 11.6") $34,848,800.00
Carts for Loaner Chromebooks (138) $82,917.30
30 Loaner Chromebooks per Cart $1,472,184.00
Dell Latitude 5550 15.6" Intel i7-1335u 16gb 512gb SSD
Part # 3000184249718.1 $11,011,825.00
CTAE-STEM-eSport Laptops (HP Pro 440) $78,368.16
CTAE-STEM-eSport Desktops (HP Pro SFF) $1,580,640.00
Standard Desktop (Dell OptiPlex Micro 7020) $331,212.84
TOTAL $36,403,901.30 $12,670,833.16
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*138 = 130 carts per school + 8 Schools will be eligible for two carts based on school enrollment greater than 1500
Calculations were based on the Information below:
Student Enrollment SIS Roster as of January 20, 2025= 92,728 (Total Students)
Total Chromebooks = 98,000 (Total Students + Loaner Chromebooks + rounded up)
Total Loaner Chromebooks for 138 Carts = 4,140
Total Number of School = 130 (Total Loaner Carts plus an additional 8 for the larger schools = 138)
Total Staff Laptops = 11,494 (round up to 11,500)
Total Standard Desktops = 353
Total CTAE-STEM-eSport Desktops (HP Pro SFF) = 1780
Total CTAE-STEM-eSport Laptops (HP Pro 440) = 104
Proposed Cost per Unit
The Stratix
Vivacity Tech Netsync Network
Corporation
Description and Model CDW-G Virtucom, Inc PBC Arey Jones Solutions ProLogic LLC
No Bid
Chromebooks (Acer N150 11.6") $355.60 $380.58 $410.50
$1782.90
Carts for School (Manufacture varied) $600.85 $920.00 $749.00 $833.95 $1059.54 $1075.62
No Bid
Teacher & Admin Laptops (Dell Latitude 5550
15.6") $997.97 $957.55
No Bid No Bid
CTAE-STEM-eSport Laptops (HP Pro 440) $938.64 $753.54 $933.15 $960.74
No Bid No Bid
CTAE-STEM-eSport Desktops (HP Pro 400 SFF) $1060.45 $888.00 $1060.85 $1083.99 $1202.15
No Bid
Standard Desktop (Dell OptiPlex Micro 7020) $938.69 $929.98
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