Agenda Item
b. Approval of Physical Security Systems for New Dresden Elementary School (Convergint) (Not to exceed $683,304.70)
Summary: Presented by: Dr. Kermit Belcher, Chief Information Officer, Division of Information and Instructional Technology
Request: It is requested that the DeKalb County Board of Education approve the purchase and installation of physical security systems for New Dresden Elementary School, provided by Convergint Technologies, at a total cost not to exceed $683,304.70.
Why: The Division of Information and Instructional Technology (DIIT) requests approval to procure comprehensive physical security systems from Convergint Technologies for New Dresden Elementary School. The scope includes access control, intrusion detection, and video surveillance systems required to secure the new facility and support student and staff safety. These systems are designed, furnished, installed, programmed, and commissioned by Convergint in coordination with new school construction activities. The proposed work ensures the facility opens with fully integrated, district-standard security infrastructure aligned with applicable safety codes and operational requirements.
Details: The physical security scope for New Dresden Elementary School was developed in coordination with district leadership, school safety stakeholders, and construction partners to address access control, intrusion detection, and video surveillance requirements for a new school facility. Convergint will deliver this work in two coordinated phases as part of the overall construction project.
Base Security Systems Installation =$364,083
This portion of work will establish the core physical security infrastructure for the school. This phase includes the design, furnishing, installation, and commissioning of an enterprise access control system, intrusion detection system, and video surveillance system. Access control includes LenelS2 OnGuard controllers, card reader door packages, monitored doors, electric strikes, and associated hardware. The intrusion detection system includes a Bosch control panel, power supplies, monitored doors, motion detection devices, alarm interfaces, and first-year monitoring services. The video surveillance system includes a centralized network video recorder, fixed and multi-sensor cameras, video door intercom stations, camera licensing, system programming, and full system testing.
Security System Expansion= $230,095.00
This portion of the work expands the physical security systems to support additional doors, devices, and camera coverage required for the fully completed facility. The scope includes the addition of access control panels, card reader and monitored door packages, intrusion detection devices, and expanded video surveillance coverage, including dome, bullet, fisheye, and multi-sensor cameras. All added components are fully integrated into the district’s existing security platforms and programmed to operate as a unified system.
Across the full scope of work, Convergint is responsible for project management, equipment procurement, installation, programming, commissioning, training, documentation, and warranty services. Network cabling, electrical power, and pathways are provided by others in coordination with the construction project.
Contingency =$89,126.70
A contingency amount of 15% above quoted costs is included to manage unforeseen conditions associated with network installation in a new construction environment and to ensure timely project completion.
Financial impact: $683,304.70
SPLOST
306.1000.561600.80336.7600.9990.0308.070.0000
Contact: Dr. Kermit Belcher, Chief Information Officer, Division of Information and Instructional Technology, Phone 678.676.1274
Effective: March 2026
Status: Approved by the Office of Legal Affairs
Chronology- Physical Security Systems New Dresden Elementary School
(Convergint)
The Division of Information and Instructional Technology (DIIT), in coordination with district
leadership, school safety stakeholders, and construction partners, identified the need for
comprehensive physical security systems to support the opening of New Dresden Elementary
School. Planning activities focused on establishing district-standard access control, intrusion
detection, and video surveillance systems aligned with safety codes, operational requirements,
and new school construction timelines.
Following planning and design coordination, DIIT initiated procurement through an approved
competitive process to secure a qualified vendor to design, furnish, install, program, and
commission the required security systems. Convergint Technologies was selected to deliver the
physical security scope as part of the overall construction project.
Base Security Systems Installation = $364,083.00
This portion of the work establishes the core physical security infrastructure for the facility.
Services and systems provided include:
● Design, furnishing, installation, and commissioning of the enterprise access control
system
● LenelS2 OnGuard access control platform with controllers and system expansion
hardware
● Card reader door packages, monitored doors, electric strikes, and associated door
hardware
● Bosch intrusion detection system, including control panels, power supplies, monitored
doors, motion detection devices, and alarm interfaces
● Video surveillance system including a centralized network video recorder, fixed cameras,
multi-sensor cameras, fisheye cameras, and video door intercom stations
● Camera licensing, system programming, integration, and 100% system testing
● Initial monitoring and system commissioning services
● Project management and coordination with construction teams and district stakeholders
● Procurement of equipment and materials
● Installation, programming, commissioning, and system integration
● Staff training, documentation, and delivery of as-built records
● Warranty coverage and post-installation support
Security System Expansion = $230,095.00
This portion of work expands the systems initially installed to address additional security
requirements identified during construction completion. Services and systems provided include:
● Expansion of the access control system with additional panels and card reader door
packages
● Additional monitored doors and intrusion detection devices
● Expanded video surveillance coverage, including additional dome, bullet, fisheye, and
multi-sensor cameras
● Integration of all new devices into the existing Phase II security platforms
● Programming, commissioning, and final acceptance testing of expanded systems
● Project management and coordination with construction teams and district stakeholders
● Procurement of equipment and materials
● Installation, programming, commissioning, and system integration
● Staff training, documentation, and delivery of as-built records
● Warranty coverage and post-installation support
Contingency =$89,126.70
The planning, procurement, and phased implementation of access control, intrusion detection,
and video surveillance systems by Convergint Technologies support the opening of New
Dresden Elementary School, ensuring the facility is equipped with fully integrated,
district-standard security systems aligned with construction timelines and safety requirements.
Procurement
In accordance with Board of Education Purchasing Policy DJE III.C.3., Purchases or contracts
with a total estimated cost of $100,000.00 or more shall be awarded through a written
competitive sealed bid process to the lowest responsible, responsive bidder, or through a
competitive request for proposal process where the offer deemed to be the most advantageous
to the District may be selected. The competitive solicitation for RFP 22-475 was conducted in
accordance with DeKalb County School District procurement policies.
Financial Impact:
Description Cost
Base Security System Installation $364,083
Security System Expansion $230,095
Contingency $89,126.70
Total $683,304.70 requested