Agenda Item
iii. Spend Limit Increase ~ Contract # 222886 ~ OMNIA Cooperative/CINTAS Corporation (Not to Exceed $200,000)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education approve an increase in the spending of Contract No. 222886 to Omnia Cooperative Contract/CINTAS Corporation No. 2 for the current renewal (#2), expiring August 14, 2026, in an amount not to exceed $200,000.
Why: This request for additional funding to CINTAS Corporation No. 2 for the rental of uniforms for Maintenance, Fleet and AIC custodial staff, allows DCSD to continue addressing the critical uniform needs of the Maintenance, Fleet, and AIC custodial staff. It also supports the goal of professionalism in appearance and promotes a positive image of custodial personnel.
Details: DeKalb County School District Facilities and Maintenance Operations implemented staff uniforms in July 2013 with CINTAS Corporation No. 2, using their uniform agreement established through U.S. Communities. Currently, the Facilities/Maintenance department is facing a funding gap to continue uniform rental services for Facilities staff. The current purchase order balance is insufficient to cover services through August 14, 2026 (contract renewal expiration).
Financial impact: Not to exceed amount of $200,000 through August 2026 from the General Fund Budget: (100.2600.53000.00011.7520.000.8013.040.0000)
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1483
Mr. Bobby Moncrief, Director of Facilities, Division of Operations, 678.676.1478
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
CHRONOLOGY OF THE AGENDA ITEM
OMNIA Cooperative Contract / CINTAS Corporation No. 2
Uniform Rental Services
Contract Renewal and Spend Limit Increase
Scope: Spend Limit Increase - OMNIA Cooperative Contract /CINTAS Corporation
No. 2 -Rental of Uniforms, Floor Mats, Mops, Towels, and Related Services -Contract
No. 222886 – Limit Increase to provide gap funding for the current renewal (#2).
Additional information regarding the gap funding can be found in the following
document:
• Spend Limit Increase Request -Justification Calculations
The renewals terms are as follows:
• Contract Year 3, Renewal 2 (#2 of 3) - August 15, 2025 -August 14,
2026, Not to Exceed $400,000
o Approval is requested for a Spend Limit Increase not to exceed
$200,000 under this renewal
Solicitation and Award Process:
Request for Proposal (RFP) No. 222886 was issued on November 10, 2021, by the
City of Tucson as the Principal Procurement Agency partnered with OMNIA Partners.
CINTAS Corporation No. 2 was an awardee of the solicitation. The
Cooperative contract between CINTAS and OMNIA is for an initial three (3) years
with two (2) optional one (1) year renewals.
This request for an increased contract spend limit Not-to-Exceed $200,000
will address the current funding gap for the #2 of 4 renewal period -August 2025
through August 14, 2026.