Agenda Item
iii. Spend Limit Increase ~ Contract # 222886 ~ OMNIA Cooperative/CINTAS Corporation (Not to Exceed $200,000)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education approve an increase in the spending of Contract No. 222886 to Omnia Cooperative Contract/CINTAS Corporation No. 2 for the current renewal (#2), expiring August 14, 2026, in an amount not to exceed $200,000.
Why: This request for additional funding to CINTAS Corporation No. 2 for the rental of uniforms for Maintenance, Fleet and AIC custodial staff, allows DCSD to continue addressing the critical uniform needs of the Maintenance, Fleet, and AIC custodial staff. It also supports the goal of professionalism in appearance and promotes a positive image of custodial personnel.
Details: DeKalb County School District Facilities and Maintenance Operations implemented staff uniforms in July 2013 with CINTAS Corporation No. 2, using their uniform agreement established through U.S. Communities. Currently, the Facilities/Maintenance department is facing a funding gap to continue uniform rental services for Facilities staff. The current purchase order balance is insufficient to cover services through August 14, 2026 (contract renewal expiration).
Financial impact: Not to exceed amount of $200,000 through August 2026 from the General Fund Budget: (100.2600.53000.00011.7520.000.8013.040.0000)
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1483
Mr. Bobby Moncrief, Director of Facilities, Division of Operations, 678.676.1478
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
Robert R. Freeman Administrative Complex
1701 Mountain Industrial Boulevard
Stone Mountain, GA 30083
_____________________________________________________________________________________
MEMORANDUM
TO: Mr. Erick Hofstetter, Chief Operating Officer
Division of Operations
FROM: Dr. Devon Q. Horton, Superintendent
Office of the Superintendent
DATE: July 14, 2025
RE: Contract ~ Renewal and Contract Spend Limit Increase ~ Contract # 222886 ~ OMNIA
Cooperative/CINTAS Corporation ~ Uniform Rental ~ Renewal # 2 of 3 and Spend Limit Increase (Not
to Exceed $425,000)
At its business meeting on Monday, July 14, 2025, the DeKalb Board of Education approved:
The use of the CINTAS Uniform Agreement through the Omnia Cooperative Agreement Contract No.
222886 for the rental of uniforms for Maintenance, Fleet, and AIC custodial staff for an additional one (1)
year term effective August 15, 2025, through August 14, 2026, not to exceed amount of $400,000.
o This is the second of three (#2 of 3), contract renewals for Contract #222886.
An increase in the spend limit of Contract No. 222886 for the current renewal (#1), expiring August
14, 2025, in the not- to- exceed amount of $25,000.
Please take the appropriate action to affect this directive of the Board.
DQH:cm
c: Ms. Carla Smith, Executive Director, Vendor Services, Division of Finance
Ms. Latrice Brown-Shropshire, Purchasing Assistant, Division of Finance