Agenda Item
i. ESPLOST VI ~ Contract Renewal ~ Capital Improvement Program Planning and Management Services ~ RFP 25-752-004 ~ Hoar Program Management, LLC (HPM) (Not to Exceed $6,343,280.20)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education approve the contract renewal for RFP 25-752-004 to Hoar Program Management, LLC (“HPM”) for Capital Improvement Program (“CIP”) Planning and Management Services in the amount not to exceed - $6,343,280.20. This is contract renewal number one of four (#1 of 4), effective June 1, 2026.
Why: Approval of the renewal will ensure the continued management of the Dekalb County School District’s (“DCSD”) Capital Improvement Program projects and begin the data collection and planning process for the DCSD’s next major capital improvement funding cycle, E-SPLOST VII, which begins July 2027.
Details: The District’s capital improvement program includes administrative projects which cover the cost of staff and professional services needed to administer the program, manage individual projects, plan for future capital improvement projects, etc.
On January 24, 2025, the Board approved Hoar Program Management LLC as the most advantageous vendor for program management services. As required by applicable law, an annual approval for extension of services under the Master Agreement for Program Management Services contract shall be presented to the Board of Education for each succeeding year. This contract was executed in March 2025. This recommendation is one of four (#1 of 4) one (1) year renewal options.
Financial impact: The total contract renewal amount will be allocated from the E-SPLOST VI cost code 306.8013.90136.MGTADMINDC for a total not to exceed $6,343,280.20 for Program Management Services.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678-676-1470
Mr. Hans Williams, Dir. Planning & E-SPLOST Programming, Division of Operations, 678-676-1588
Effective: June 1, 2026
Status: Pending Approval by the Office of Legal Affairs