Agenda Item
ii. Independent Contractor Agreement (ICA): SynLawn of Georgia - Turf Installation and Related Services (Not to Exceed $99,999)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education approve the following Independent Contractor Agreements (ICAs) with SynLawn of Georgia with a total contract amount not-to-exceed $99,999.
Why: This request is to approve the above-listed ICA vendor, SynLawn of Georgia, to perform turf installation and related services to support the Facilities/Maintenance Department through June 2026.
Details: The request is to approve the above-listed vendor for turf installation and related services districtwide. Specifics regarding the services are listed in the Scope of Work for each vendor.
On October 18, 2021, the Board of Education approved the revision of Board Policy DJE (IV) A.2 - Independent Contractor Agreements, to require Board approval for any Independent Contractor Agreements with a total cost of $50,000.00 or more.
Additionally, per Board Policy -Purchasing DJE III(C)(2) - Competitive Selection of Vendors for Non-Capital Projects - Purchases or contracts totaling $5,000+ shall require at least 2 written quotes and selected based on objective criteria (performance and execution).
Financial impact: Operations Division General Fund Budget Cost code (100.2600.543000.00011.7520.000.8013.040.0000). Not to exceed $99,999.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1483
Mr. Bobby Moncrief, Director of Facilities, Division of Operations, 678-676-1478
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
CHRONOLOGY OF THE AGENDA ITEM
Independent Contractor Agreement
SynLawn of Georgia
Scope:
Approval of Independent Contractor Agreement for SynLawn of Georgia to
provide as-needed services districtwide as specified in the Independent Contractor
Agreement Section B. Services. Additional information regarding specific services
can be found in the following documents:
• Exhibit A -Scope of Work
Contract Term
The Agenda Item requests service effective upon Board Approval through June 30,
2026.
Background
On October 18, 2021, the Board of Education approved the revision of Board Policy
DJE (IV). Required Levels of Approval (Section A) to include and specifically address
Independent Contractor Agreements -to require Board approval for any Independent
Contractor Agreements with a total cost of $50,000.00 or more.
Vendor Selection
Vendor Selection is based on Board Policy as follows:
Purchasing DJE III(C)(2) – Competitive Selection of Vendors for Non-Capital
Projects - Purchases or contracts totaling $5,000+ shall require at least 2
written quotes and selected based on objective criteria (performance and
execution)
Approval is sought for the following vendors under this Board policy:
• SynLawn of Georgia ($99,999) – Turf Installation and related services
along with services specified in the Scope of Work - districtwide.