Agenda Item
v. The Interlocal Purchasing System (TIPS) RFP #240402 Cooperative Agreement ~ Imperial Bag & Paper Co., LLC d/b/a Imperial Dade for Custodial Equipment Repair Services (Not to Exceed $1,000,000) ~ Updated 2.5.2026
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education approve DeKalb County School District (“DCSD”) use of the Interlocal Purchasing System (TIPS) RFP #240402 Cooperative Agreement between DeKalb County School District (“DCSD”) and Imperial Bag & Paper Co., LLC d/b/a Imperial Dade, as the provider of custodial equipment repair services, district-wide for an amount not to exceed $1,000,000.
Why: Approval of the use of the TIPS RFP #240402 cooperative purchasing agreement with Imperial Bag & Paper Co., LLC d/b/a Imperial Dade will provide DCSD with custodial equipment repair services, districtwide, on an as needed basis.
Details: The Division of Operations is requesting approval of the use of the (TIPS) RFP #240402 cooperative agreement with Imperial Bag & Paper Co., LLC d/b/a Imperial Dade to provide DCSD with custodial equipment repair services, district-wide, on an as-needed basis.
The TIPS cooperative agreement with Imperial Bag & Paper Co., LLC d/b/a Imperial Dade, is for three (3) years with one (1) optional one (1) year renewal, with the renewal offer at the sole discretion of TIPS.
This recommendation to utilize Imperial Bag & Paper Co., LLC d/b/a Imperial Dade (vendor) is based on the review and evaluation of the price quote provided by The Interlocal Purchasing System (TIPS). TIPS issued a public solicitation for Office and School Supplies, Products, and Services from which the vendor was awarded a contract.
Services will be provided by:
Imperial Dade, located at 440 Interstate W. Pkwy, #200, Lithia Springs, Ga 30122
Financial impact: The total contract amount for Custodial Equipment Repair Services will be allocated from Facilities and Maintenance Cost Code 100.2600.543013.00011.7520.9990.8013.040.0000 for an amount not to exceed $1,000,000.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1470
Mr. Bobby Moncrief, Director of Facilities, Division of Operations, 678.676.1478
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
CHRONOLOGY OF THE AGENDA ITEM
Cooperative Agreement
The Interlocal Purchasing System (TIPS) RFP #240402
Custodial Equipment Repair Services
Imperial Bag & Paper Co., LLC d/b/a Imperial Dade
Scope:
Contract Award – Cooperative Agreement - Imperial Bag & Paper Co., LLC
d/b/a Imperial Dade – procure Custodial Equipment Repair Services.
Additional information regarding the scope of these services can be found in the
following document:
• TIPS RFP #240402
Contract Term:
The TIPS Cooperative Contract #240402 is a three (3) year contract with (initial
term effective June 27, 2024, through June 30, 2027) with one (1) optional one
(1) year renewal, with the renewal offer at the sole discretion of TIPS.
Solicitation Process:
On April 4, 2024, Texas Region 8 Education Service Center, acting as the lead agency
for The Interlocal Purchasing System (TIPS), issued Request for Proposal (RFP)
240402 – Office and School Supplies, Products, and Services.
Imperial Bag & Paper Co., LLC d/b/a Imperial Dade is one of multiple
qualified vendors awarded contract #240402 based on their proposal’s response to
the RFP.
Award Process:
Imperial Bag & Paper Co., LLC d/b/a Imperial Dade, Digital Scoreboard,
LLC was selected to utilize the TIPS Cooperative contract to perform Custodial
Equipment Repair Services.
Use of the cooperative agreement through TIPS, is pursuant to Board Policy DJE
D3(d) Exception Competitive Selection, found here:
https://simbli.eboardsolutions.com/Policy/ViewPolicy.aspx?S=4054&revid=IsVaB6Z
2x9NPZkwqJm84zQ==&ptid=amIgTZiB9plushNjl6WXhfiOQ==&secid=&PG=6&IRP=
0&isPndg=false