Agenda Item
i. Bid Renewal ~ Bid 25-27 ~ Boelter, Culinary Depot (Chef's Depot), Douglas Equipment (Douglas Food Stores Inc.), Owens Equipment Company, Inc., and Sam Tell and Son Inc. ~ Renewal #1 of #4 (Not to Exceed $1,500,000)
Summary: Mr. Byron Schueneman, Chief Financial Officer, Division of Finance
Request: It is requested that the DeKalb County Board of Education approve the renewal of Bid 25-27 for School Nutrition Large Equipment to Boelter, Culinary Depot (Chef's Depot), Douglas Equipment (Douglas Food Stores Inc), Owens Equipment Company, Inc., Sam Tell and Son Inc., not to exceed $1,500,000. This request renews the bid award with the five vendors, for the purchase of large equipment for School Nutrition Services for an additional one (1) year term effective March 11, 2026 through March 10, 2027.
Why: To ensure DeKalb County School District (DCSD) School Nutrition Services (SNS) has appropriate large kitchen equipment to federal nutrition standards. This enables SNS to provide reimbursable meals for DeKalb County students. The vendor provides large kitchen equipment in accordance with specifications, scope, and ensures compliance with federal guidelines and industry standards.
Details: The award of Bid 25-27 was initially approved by the Board on March 10, 2025. The bid is an initial one (1) year base year with four (4), one (1) year renewal options.
School Nutrition Services (SNS) requests to renew Bid 25-27 for an additional year with the same terms and conditions as the original bid requirements. The renewal is effective March 11, 2026, through March 10, 2027. This request is the first of four (#1 of 4) optional one (1) year renewals allowed.
Large equipment provided by the following five vendors is delivered, installed, connected to utilities and tested by the vendor to and in the schools.
Boelter
225 Horizon Dr., Suwanee, GA 30024
Culinary Depot (Chef's Depot)
67 Route 59, Spring Valley, NY 10977
Douglas Equipment (Douglas Food Stores Inc.)
301 North Street, Bluefield, WV 24701
Owens Equipment Company, Inc.
305-Petty Road, Lawrenceville, GA 30043
Sam Tell and Son Inc.
300 Smith St., Farmingdale, NY 11735
Financial impact: Funds will be paid from GL account 622.3100.573000.00062.8200.9990.8015.040.0000 in the amount not to exceed $1,500,000.
Contact: Mr. Byron Schueneman, Chief Financial Officer, Division of Finance & School Nutrition Services (SNS), 678-676-0270
Ms. Condus Shuman, Director of School Nutrition Services, Division of Finance & School Nutrition Services, 678-676-1772
Effective: Upon Board Approval
Status: Pending Approval by the Office of Legal Affairs
CHRONOLOGY OF THE AGENDA ITEM
Bid 25-27 – School Nutrition Large Equipment
Bid Renewal - (#1 of 4) Renewal
Scope: Bid Renewal - School Nutrition Large Equipment – Bid 25-27 to Boelter,
Culinary Depot (Chef's Depot), Douglas Equipment (Douglas Food Stores
Inc.), Owens Equipment Company, Inc., Sam Tell and Son Inc. – Not to
Exceed $1,500,000.
Solicitation Term:
The bid is an initial one (1) year base year with four (4), one (1) year renewal
options. This is the first of four (#1 of 4) renewals allowed.
Solicitation Process:
ITB 25-27 was competitively solicited through DCSD Purchasing Department. It
was posted to the DCSD website and IonWave on December 19, 2024. The bid
was advertised in the Champion Newspaper on December 19, 2024, and
December 26, 2024. Electronic notification was sent to 24 vendors from the DCSD
Vendor Bid List, 110 vendors from the DCSD IonWave list, 254 vendors through
the State of GA Procurement Registry.
School Nutrition Services evaluation committee evaluated and selected and six
(6) vendors that were deemed the lowest, most responsive bidder to the
requirements.
Large equipment will be provided by, delivered, installed, connected to utilities
and tested by the following vendors to and in the schools:
Boelter 225 Horizon Dr., Suwanee, GA 30024
Culinary Depot (Chef's Depot) 67 Route 59, Spring Valley, NY 10977
Douglas Equipment (Douglas Food Stores Inc) 301 North Street, Bluefield,
WV 24701
Owens Equipment Company Inc. 305-Petty Road, Lawrenceville, GA 30043
Sam Tell and Son Inc. 300 Smith St., Farmingdale, NY 11735
Superior Equipment & Supply, Co. 4550 S. Brust Ave, St Francis, WI 53235
Award Process:
The Board approved the award to Boelter, Culinary Depot (Chef's Depot), Douglas
Equipment (Douglas Food Stores Inc), Owens Equipment Company, Inc., Sam Tell
and Son Inc. and Superior Equipment & Supply, Co. Note: After the award was
approved, Superior Equipment & Supply, Co. declined the award.