Agenda Item
i. Contract Renewal: ShepCo Paving & DAF Concrete ~ 2 of 4 (Not to Exceed $2,500,000)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education approve the contract renewal two of four (#2 of #4) for ITB 24-548 for Asphalt Paving, Striping, and Overlay Services at an amount not to exceed $2,500,000:
• DAF Concrete, Inc.
• ShepCo Paving, Inc.
Why: Approval of this renewal will allow DeKalb County School District (“DCSD”) to continue receiving as-needed asphalt paving, striping, and overlay services that support both the Facilities Maintenance Department and Capital Improvement Program. Consistent access to qualified and competitively awarded vendors ensures safe, well-maintained school campuses and improves operational efficiency. This request extends the agreement for an additional year from February 1, 2026, through January 31, 2027.
Details: On February 12, 2024, the Board approved the award of ITB 24-458 for Asphalt Paving, Striping, and Overlay Services to DAF Concrete, Inc. and ShepCo Paving, Inc. as the most responsive and responsible vendors to provide services throughout DCSD on an as-needed basis. The Board awarded the initial contract on February 12, 2024, for a one-year term with four one-year renewal options. This recommendation is for contract renewal two of four for the period February 1, 2026 - January 31, 2027, at the existing pricing structure.
Vendor Information:
• DAF Concrete, Inc. - 9061 Turner Road, Jonesboro, GA 30236
• ShepCo Paving, Inc. - 4080 McGinnis Ferry Road, Alpharetta, GA 30005
Financial impact: The Financial Impact for Services in an amount not to exceed $2,500,000 will be allocated from the General Fund Budget, Deferred Maintenance (100.2600.543013.00011.7520.9990.8013.040.0000).
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678-676-1447
Mr. Bobby Moncrief, Director of Facilities Management, Division of Operations, 678-676-1478
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
CHRONOLOGY OF THE AGENDA ITEM
ITB 24-548 – Asphalt Paving, Striping, and Overlay Services
Contract Renewal (#2 of 4)
Scope:
Approval of contract renewal for ITB #24-548 Asphalt Paving, Striping
and Overlay Services to DAF Concrete, Inc and ShepCo Paving Inc. to
continue providing as-needed services throughout the DeKalb County
School District (“DCSD”) as specified in the bid documents and Owner’s
Criteria and Narrative Scope of Work.
Contract/Renewal Term:
The DeKalb County Board of Education (“the Board”) approved the award for
an initial one (1) year term for a Not to Exceed amount of $2,500,000 with
four (4), one (1) year options to renew subject to Board approval on a year-
to-year basis.
The renewals terms/periods are as follows:
• Contract Year 1 – Initial Term - February 1, 2024 – January 31,
2025, Not-to-Exceed amount of $2,500,000.
• Contract Year 2, Renewal #1 (1 of 4) – February 1, 2025, - January
31, 2026, Not to Exceed $2,500,000.
• Contract Year 3 – Renewal #2 (2 of 4) -February 1, 2026 –
January 31, 2027.
o This current agenda item seeks Board approval for
Renewal #2 of 4 for an amount Not to Exceed $2,500,000.
Solicitation Process:
ITB 24-548 was competitively solicited through the Procurement
Department on May 10, 2023. On May 23, 2023, two (2) bids were received
for Asphalt Paving, Striping and Overlay Services. Both bids were reviewed
and deemed responsive to the requirements of the solicitation. Based on the
review and evaluation of the bids received, DAF Concrete, Inc and ShepCo
Paving Inc. were the recommended awardees.
Award Process:
On February 12, 2024, the DeKalb County Board of Education approved the
award of ITB 24-548 Asphalt Paving, Striping and Overlay Services to DAF
Concrete, Inc. and ShepCo Paving as the lowest responsive, responsible
bidders in accordance with the Invitation to Bid documents.