Agenda Item
i. Contract Renewal: ShepCo Paving & DAF Concrete ~ 2 of 4 (Not to Exceed $2,500,000)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education approve the contract renewal two of four (#2 of #4) for ITB 24-548 for Asphalt Paving, Striping, and Overlay Services at an amount not to exceed $2,500,000:
• DAF Concrete, Inc.
• ShepCo Paving, Inc.
Why: Approval of this renewal will allow DeKalb County School District (“DCSD”) to continue receiving as-needed asphalt paving, striping, and overlay services that support both the Facilities Maintenance Department and Capital Improvement Program. Consistent access to qualified and competitively awarded vendors ensures safe, well-maintained school campuses and improves operational efficiency. This request extends the agreement for an additional year from February 1, 2026, through January 31, 2027.
Details: On February 12, 2024, the Board approved the award of ITB 24-458 for Asphalt Paving, Striping, and Overlay Services to DAF Concrete, Inc. and ShepCo Paving, Inc. as the most responsive and responsible vendors to provide services throughout DCSD on an as-needed basis. The Board awarded the initial contract on February 12, 2024, for a one-year term with four one-year renewal options. This recommendation is for contract renewal two of four for the period February 1, 2026 - January 31, 2027, at the existing pricing structure.
Vendor Information:
• DAF Concrete, Inc. - 9061 Turner Road, Jonesboro, GA 30236
• ShepCo Paving, Inc. - 4080 McGinnis Ferry Road, Alpharetta, GA 30005
Financial impact: The Financial Impact for Services in an amount not to exceed $2,500,000 will be allocated from the General Fund Budget, Deferred Maintenance (100.2600.543013.00011.7520.9990.8013.040.0000).
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678-676-1447
Mr. Bobby Moncrief, Director of Facilities Management, Division of Operations, 678-676-1478
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
DATE (MM/DD/YYYY)
CERTIFICATE OF LIABILITY INSURANCE 11/11/2025
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REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
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the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the
certificate holder in lieu of such endorsement(s).
PRODUCER CONTACT
NAME:
PHONE (770)507-3200 FAX
Griffin Insurance Agency Inc (A/C, No, Ext): (A/C, No):
(770)507-7967
E-MAIL COI@GriffinInsure.com
P O Box 1768 ADDRESS:
INSURER(S) AFFORDING COVERAGE NAIC #
Stockbridge GA 30281 INSURER A : Auto Owners Insurance 18988
INSURED INSURER B : Hudson Insurance Co. 25054
DAF CONCRETE INC INSURER C : NorGuard Insurance 31470
212 HICKS DR SE INSURER D : Evanston Insurance Company 35378
INSURER E :
MARIETTA GA 30060 INSURER F :
COVERAGES CERTIFICATE NUMBER: REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
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EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSR ADDL SUBR POLICY EFF POLICY EXP
LTR TYPE OF INSURANCE INSD WVD POLICY NUMBER (MM/DD/YYYY) (MM/DD/YYYY) LIMITS
X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 1,000,000
DAMAGE TO RENTED
A CLAIMS-MADE X OCCUR PREMISES (Ea occurrence) $ 500,000
X Y 80300719 5/5/2025 5/5/2026 MED EXP (Any one person) $ 10,000
PERSONAL & ADV INJURY $ 1,000,000
GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 2,000,000
POLICY X PRO-
JECT LOC PRODUCTS - COMP/OP AGG $ 2,000,000
OTHER: $
AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT
(Ea accident)
$ 1,000,000
ANY AUTO BODILY INJURY (Per person) $
B ALL OWNED SCHEDULED
AUTOS
X AUTOS
HST-000474-02 4/13/2025 4/13/2026 BODILY INJURY (Per accident) $
NON-OWNED PROPERTY DAMAGE $
HIRED AUTOS AUTOS (Per accident)
$
X UMBRELLA LIAB X OCCUR EACH OCCURRENCE $ 2,000,000
EXCESS LIAB CLAIMS-MADE 48-999249-01 5/5/2025 5/5/2026 AGGREGATE $ 2,000,000
A
DED X RETENTION $ 10,000 X Y $
WORKERS COMPENSATION PER OTH-
X STATUTE ER
AND EMPLOYERS' LIABILITY Y/N
ANY PROPRIETOR/PARTNER/EXECUTIVE E.L. EACH ACCIDENT $ 1,000,000
OFFICER/MEMBER EXCLUDED? Y N/A
C (Mandatory in NH) Y DAWC 637195 3/25/2025 3/25/2026 E.L. DISEASE - EA EMPLOYEE $ 1,000,000
If yes, describe under
DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT $ 1,000,000
D Pollution Liability CPLMOL129360 2/7/2025 2/7/2026 PER OCCURRENCE LIMIT 1,000,000
GENERAL AGGREGATE LIMIT 2,000,000
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required)
ITB NO 24-548 ASHPHALT, PAVING, STRIPING & OVERLAY
CERTIFICATE HOLDER CANCELLATION
Latrice_Brown@dekalbschoolsga.org
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
DEKALB COUNTY SCHOOL DISTRICT THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
ACCORDANCE WITH THE POLICY PROVISIONS.
1701 MOUNTAIN INDUSTRIAL
STONE MOUNTAIN, GA 30083
AUTHORIZED REPRESENTATIVE
Keith Griffin/PLS
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Job Description Waiver Premium
All GA Operations 1,525.00
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