Agenda Item
i. Contract Renewal: ShepCo Paving & DAF Concrete ~ 2 of 4 (Not to Exceed $2,500,000)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education approve the contract renewal two of four (#2 of #4) for ITB 24-548 for Asphalt Paving, Striping, and Overlay Services at an amount not to exceed $2,500,000:
• DAF Concrete, Inc.
• ShepCo Paving, Inc.
Why: Approval of this renewal will allow DeKalb County School District (“DCSD”) to continue receiving as-needed asphalt paving, striping, and overlay services that support both the Facilities Maintenance Department and Capital Improvement Program. Consistent access to qualified and competitively awarded vendors ensures safe, well-maintained school campuses and improves operational efficiency. This request extends the agreement for an additional year from February 1, 2026, through January 31, 2027.
Details: On February 12, 2024, the Board approved the award of ITB 24-458 for Asphalt Paving, Striping, and Overlay Services to DAF Concrete, Inc. and ShepCo Paving, Inc. as the most responsive and responsible vendors to provide services throughout DCSD on an as-needed basis. The Board awarded the initial contract on February 12, 2024, for a one-year term with four one-year renewal options. This recommendation is for contract renewal two of four for the period February 1, 2026 - January 31, 2027, at the existing pricing structure.
Vendor Information:
• DAF Concrete, Inc. - 9061 Turner Road, Jonesboro, GA 30236
• ShepCo Paving, Inc. - 4080 McGinnis Ferry Road, Alpharetta, GA 30005
Financial impact: The Financial Impact for Services in an amount not to exceed $2,500,000 will be allocated from the General Fund Budget, Deferred Maintenance (100.2600.543013.00011.7520.9990.8013.040.0000).
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678-676-1447
Mr. Bobby Moncrief, Director of Facilities Management, Division of Operations, 678-676-1478
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs