Evaluation of Vendors Providing Contracted

AID 1940096 · View on Simbli

Agenda Item

a. RFP 25-603 (Extension 2 of 4) Nursing Services for Medically Fragile Students with Disabilities Contract ~ School Health and School Nursing Services for More than $50,000 Per Vendor (Not to Exceed $2,000,000)

Summary: Mrs. Kiana King, Interim Chief of Student Services, Division of Student Services
Request: It is requested that the DeKalb County Board of Education approve an extension (year 2 of 4) for RFP 25-603 to Pediatric Services of America, LLC dba Aveanna Healthcare; Delta T Group Georgia, Inc.; EDU Healthcare, LLC; SHC Services, Inc. dba Supplemental Health Care; Tandym Group, LLC; Technostaff LLC dba HonorVet Technologies; and the Stepping Stones Group LLC. as the seven most responsive and responsible bidders to provide school health and school nursing services for more than $50,000 per vendor, but not to exceed a total contracted amount of $2,000,000.
Why: Under the individuals with Disabilities Education Act (IDEA), school health and school nurse services are defined as related services. Section 504 works together with IDEA to protect children and adults with disabilities from exclusion and unequal treatment in schools, jobs, and the community. These services are required, according to IDEA and Section 504 guidelines and physician’s orders, for students with significant medical needs to access their education.
Currently, there are 24 special education nurses that are district employees. Additionally, the DeKalb County School District (DCSD) has contracted with nursing vendors to provide registered nurses (RNs) and licensed practical nurses (LPNs) with specialized knowledge when the District is unable to hire them directly. The District is currently contracting with vendors who are providing nineteen (19) nurses for one-to-one services for students with significant medical needs who are eligible for special education services, and one (1) supporting students with significant medical needs who is eligible for Section 504 services. Additional resources are needed to address the school-based nursing requirements and to provide IDEA and Section 504 mandated services to students with disabilities.
Details: The Request for Proposals (RFP) was issued on November 21, 2024. RFP 25-603 was posted to the District’s website and IonWave on November 21, 2024. RFP 25-603 was advertised in the Champion Newspaper on November 21, 2024, and November 28, 2024. An electronic notification was sent to 14 vendors from the DCSD Vendor Bid List, 408 vendors from the State of GA Procurement Registry, and 148 vendors through IonWave.

The contract includes up to four, one-year extension options contingent upon DCSD’s offer to such extension, the successful offeror’s acceptance, and the approval of the DeKalb County Board of Education to extend the contract.

The approved DCSD RFP process was followed. To date, seven (7) vendors have responded and selected based on the following criteria: ability to provide needed staff, hourly rates, and experience with school-based settings. The seven (7) selected vendors are Pediatric Services of America, LLC dba Aveanna Healthcare; DeltaT Group Georgia, Inc.; EDU Healthcare, LLC; SHC Services, Inc. dba Supplemental Health Care; Tandym Group, LLC; Technostaff LLC dba HonorVet Technologies; The Stepping Stones Group LLC.
Financial impact: The total contract amount will not exceed $2,000,000.
The contract amount from the general budget will be $500,000 (G/L Account: 100.2100.530000.00011.7340.2021.8010.094.0000), $500,000 (G/L Account: 100.2100.530000.22711.7320.9990.8010.094.0000), and $1,000,000 from IDEA federal dollars (G/L Account: 404.2100.530000.05021.7340.2824.8010.094.2026).
Contact: Mrs. Kiana King, Interim Chief of Student Services, Division of Student Services, 678-676-1885
Dr. Erin Broyard-Baptiste, Interim Executive Director, Exceptional Education, Division of Student Services, 678-676-1814
Effective: February 2026 - February 2027
Status: Approved by the Office of Legal Affairs during Initial RFP Process in February 2025
                               Evaluation of Vendor Providing Contracted Staff
Vendor Name: Technostaff LLC dba HonorVet Technologies           Evaluator: L. Gresham

                                                        Strongly Agree Neutral Disagree Strongly
                                                         Agree    (4)    (3)      (2)   Disagree
                                                           (5)                             (1)
 Vendor has a strong recruiting and hiring process                        X
 and staff are available when needed
 Vendor provides substitute staff when needed                               X
 Vendor provides a liaison that effectively works                           X
 with District Administrators to resolve issues and
 concerns
 Vendor provides supervisory visits to contract staff                       X
 and completes employee evaluations
 Vendor provides orientation and training for                               X
 school-based positions
 Vendor ensures staff are adequately credentialed                           X
 and trained to complete assignment before being
 placed
                                                Total                   X


Comments: We do not have any contractors for this vendor.
                               Evaluation of Vendor Providing Contracted Staff
Vendor Name: Tandym Group, LLC               Evaluator: L. Gresham

                                                        Strongly Agree Neutral Disagree Strongly
                                                         Agree    (4)    (3)      (2)   Disagree
                                                           (5)                             (1)
 Vendor has a strong recruiting and hiring process                        X
 and staff are available when needed
 Vendor provides substitute staff when needed                                X
 Vendor provides a liaison that effectively works                            X
 with District Administrators to resolve issues and
 concerns
 Vendor provides supervisory visits to contract staff                        X
 and completes employee evaluations
 Vendor provides orientation and training for                                X
 school-based positions
 Vendor ensures staff are adequately credentialed                            X
 and trained to complete assignment before being
 placed
                                                Total                   18


Comments: We do not have any contractors from this vendor.
                              Evaluation of Vendor Providing Contracted Staff
Vendor Name: Stepping Stones Group, LL     Evaluator: L. Gresham

                                                     Strongly Agree Neutral Disagree Strongly
                                                      Agree    (4)    (3)      (2)   Disagree
                                                        (5)                             (1)
 Vendor has a strong recruiting and hiring process       X
 and staff are available when needed
 Vendor provides substitute staff when needed            X
 Vendor provides a liaison that effectively works        X
 with District Administrators to resolve issues and
 concerns
 Vendor provides supervisory visits to contract staff    X
 and completes employee evaluations
 Vendor provides orientation and training for            X
 school-based positions
 Vendor ensures staff are adequately credentialed        X
 and trained to complete assignment before being
 placed
                                                Total 30


Comments:
                               Evaluation of Vendor Providing Contracted Staff
Vendor Name: SHC Services            Evaluator: L. Gresham

                                                        Strongly Agree Neutral Disagree Strongly
                                                         Agree    (4)    (3)      (2)   Disagree
                                                           (5)                             (1)
 Vendor has a strong recruiting and hiring process                        X
 and staff are available when needed
 Vendor provides substitute staff when needed                                X
 Vendor provides a liaison that effectively works                            X
 with District Administrators to resolve issues and
 concerns
 Vendor provides supervisory visits to contract staff                        X
 and completes employee evaluations
 Vendor provides orientation and training for                                X
 school-based positions
 Vendor ensures staff are adequately credentialed                            X
 and trained to complete assignment before being
 placed
                                                Total                   18


Comments: We do not have any contractors with this vendor.
                               Evaluation of Vendor Providing Contracted Staff
Vendor Name: EDU Healthcare, LLC             Evaluator: L. Gresham

                                                        Strongly Agree Neutral Disagree Strongly
                                                         Agree    (4)    (3)      (2)   Disagree
                                                           (5)                             (1)
 Vendor has a strong recruiting and hiring process                        X
 and staff are available when needed
 Vendor provides substitute staff when needed                                X
 Vendor provides a liaison that effectively works                            X
 with District Administrators to resolve issues and
 concerns
 Vendor provides supervisory visits to contract staff                        X
 and completes employee evaluations
 Vendor provides orientation and training for                                X
 school-based positions
 Vendor ensures staff are adequately credentialed                            X
 and trained to complete assignment before being
 placed
                                                Total                   18


Comments: We do not have any contractor with this vendor.
                              Evaluation of Vendor Providing Contracted Staff
Vendor Name: Delta T Group Georgia, LLC           Evaluator: L. Gresham

                                                     Strongly Agree Neutral Disagree Strongly
                                                      Agree    (4)    (3)      (2)   Disagree
                                                        (5)                             (1)
 Vendor has a strong recruiting and hiring process       X
 and staff are available when needed
 Vendor provides substitute staff when needed            x
 Vendor provides a liaison that effectively works        x
 with District Administrators to resolve issues and
 concerns
 Vendor provides supervisory visits to contract staff    x
 and completes employee evaluations
 Vendor provides orientation and training for            x
 school-based positions
 Vendor ensures staff are adequately credentialed        x
 and trained to complete assignment before being
 placed
                                                Total 30


Comments:
                               Evaluation of Vendor Providing Contracted Staff
Vendor Name: Pediatric Services of America dba Avenna Healthcare                 Evaluator: L. Gresham

                                                        Strongly Agree Neutral Disagree Strongly
                                                         Agree    (4)    (3)      (2)   Disagree
                                                           (5)                             (1)
 Vendor has a strong recruiting and hiring process                 X
 and staff are available when needed
 Vendor provides substitute staff when needed                     X
 Vendor provides a liaison that effectively works                 X
 with District Administrators to resolve issues and
 concerns
 Vendor provides supervisory visits to contract staff             X
 and completes employee evaluations
 Vendor provides orientation and training for                     X
 school-based positions
 Vendor ensures staff are adequately credentialed                 X
 and trained to complete assignment before being
 placed
                                                Total             24


Comments: