Agenda Item
a. RFP 25-603 (Extension 2 of 4) Nursing Services for Medically Fragile Students with Disabilities Contract ~ School Health and School Nursing Services for More than $50,000 Per Vendor (Not to Exceed $2,000,000)
Summary: Mrs. Kiana King, Interim Chief of Student Services, Division of Student Services
Request: It is requested that the DeKalb County Board of Education approve an extension (year 2 of 4) for RFP 25-603 to Pediatric Services of America, LLC dba Aveanna Healthcare; Delta T Group Georgia, Inc.; EDU Healthcare, LLC; SHC Services, Inc. dba Supplemental Health Care; Tandym Group, LLC; Technostaff LLC dba HonorVet Technologies; and the Stepping Stones Group LLC. as the seven most responsive and responsible bidders to provide school health and school nursing services for more than $50,000 per vendor, but not to exceed a total contracted amount of $2,000,000.
Why: Under the individuals with Disabilities Education Act (IDEA), school health and school nurse services are defined as related services. Section 504 works together with IDEA to protect children and adults with disabilities from exclusion and unequal treatment in schools, jobs, and the community. These services are required, according to IDEA and Section 504 guidelines and physician’s orders, for students with significant medical needs to access their education.
Currently, there are 24 special education nurses that are district employees. Additionally, the DeKalb County School District (DCSD) has contracted with nursing vendors to provide registered nurses (RNs) and licensed practical nurses (LPNs) with specialized knowledge when the District is unable to hire them directly. The District is currently contracting with vendors who are providing nineteen (19) nurses for one-to-one services for students with significant medical needs who are eligible for special education services, and one (1) supporting students with significant medical needs who is eligible for Section 504 services. Additional resources are needed to address the school-based nursing requirements and to provide IDEA and Section 504 mandated services to students with disabilities.
Details: The Request for Proposals (RFP) was issued on November 21, 2024. RFP 25-603 was posted to the District’s website and IonWave on November 21, 2024. RFP 25-603 was advertised in the Champion Newspaper on November 21, 2024, and November 28, 2024. An electronic notification was sent to 14 vendors from the DCSD Vendor Bid List, 408 vendors from the State of GA Procurement Registry, and 148 vendors through IonWave.
The contract includes up to four, one-year extension options contingent upon DCSD’s offer to such extension, the successful offeror’s acceptance, and the approval of the DeKalb County Board of Education to extend the contract.
The approved DCSD RFP process was followed. To date, seven (7) vendors have responded and selected based on the following criteria: ability to provide needed staff, hourly rates, and experience with school-based settings. The seven (7) selected vendors are Pediatric Services of America, LLC dba Aveanna Healthcare; DeltaT Group Georgia, Inc.; EDU Healthcare, LLC; SHC Services, Inc. dba Supplemental Health Care; Tandym Group, LLC; Technostaff LLC dba HonorVet Technologies; The Stepping Stones Group LLC.
Financial impact: The total contract amount will not exceed $2,000,000.
The contract amount from the general budget will be $500,000 (G/L Account: 100.2100.530000.00011.7340.2021.8010.094.0000), $500,000 (G/L Account: 100.2100.530000.22711.7320.9990.8010.094.0000), and $1,000,000 from IDEA federal dollars (G/L Account: 404.2100.530000.05021.7340.2824.8010.094.2026).
Contact: Mrs. Kiana King, Interim Chief of Student Services, Division of Student Services, 678-676-1885
Dr. Erin Broyard-Baptiste, Interim Executive Director, Exceptional Education, Division of Student Services, 678-676-1814
Effective: February 2026 - February 2027
Status: Approved by the Office of Legal Affairs during Initial RFP Process in February 2025
Nursing Services for Students with Disabilities
Final Evaluation Form - RFP 25-603
EVALUATION
FIRM'S RELEVANT EXPERIENCE AND EXPERTISE
EVALUATION CRITERIA RANKING
TOTAL EVALUATION SCORE
PROFESSIONAL REFERENCES
SCOPE OF SERVICES
COST OF SERVICES
FIRM'S OVERVIEW
Nursing Services for Students with Disabilities
RFP 25-603
APPLICANTS POINTS AVAILABLE 100 175 100 50 75 500
1. Aequor Healthcare Services, LLC Score 100 168 76 46 52 442 15th
2. AHS Staffing, LLC Score 100 175 100 50 56 481 2nd
3. American Medical Staffing, Inc. Score 100 168 80 42 52 442 15th
4. AMN Allied Services, LLC Score 100 175 84 46 46 451 13th
5. Aura Staffing Partners Chicago, LLC
Score 40 49 60 26 46 221 30th
6. Pediatric Services of America, LLC dba
Avenna Healthcare Score 100 175 100 50 44 469 8th
7. Carestaff Partners LLC Score 80 161 72 42 52 407 22nd
8. Cell Staff, LLC Score 100 161 52 42 50 405 23rd
9. Consolidated Medical Staffing Score 100 161 44 50 68 423 18th
10. DeltaT Group Georgia, Inc. Score 100 175 100 46 71 492 1st
11. Diskriter, Inc. Score 100 53 52 42 27 274 28th
12. EDU Healthcare, LLC Score 100 175 100 42 54 471 7th
13. Epic Special Education Staffing Score 100 133 44 42 56 375 27th
14. General Healthcare Resources LLC,
dba GHR Education Score 100 161 76 46 70 453 12th
15. Greenlife Healthcare Staffing Score 100 154 48 46 63 411 20th
16. Health Advocates Network, inc. dba
Staff Today Score 100 168 48 42 54 412 19th
17. iDEAL Personnel Services, LLC dba
iDEAL Hire Score 100 161 92 42 67 462 9th
18. Maxim Helathcare Services, Inc. Score 100 161 92 50 41 444 14th
Nursing Services for Students with Disabilities
Final Evaluation Form - RFP 25-603
EVALUATION
FIRM'S RELEVANT EXPERIENCE AND EXPERTISE
EVALUATION CRITERIA RANKING
TOTAL EVALUATION SCORE
PROFESSIONAL REFERENCES
SCOPE OF SERVICES
COST OF SERVICES
FIRM'S OVERVIEW
Nursing Services for Students with Disabilities
RFP 25-603
APPLICANTS POINTS AVAILABLE 100 175 100 50 75 500
19. Medmasa, LLC Score 100 161 44 42 51 398 24th
20. National Recruiting Consultants Score 100 154 44 42 46 386 26th
21. Quantum Health Professionals, dba
100 168 96 50 47 461 10th
Quantum Education Professionals Score
22. Restorative Custom Healthcare
Services Inc. Score 100 161 92 10 46 409 21st
23. Ro Health, LLC Score 100 161 92 46 61 460 11th
24. SHC Services, Inc. dba Supplemental
Health Care Score 100 175 100 46 52 473 5th
25. Suwannee Medical Personnel Score 16 77 44 50 72 259 29th
26. Tandym Group, LLC Score 100 175 100 50 47 472 6th
27. Technostaff LLC dba HonorVet
Technologies Score 100 175 100 50 52 477 4th
28. The Stepping Stones Group LLC Score 100 175 100 50 55 480 3rd
29. TrueCare24, Inc. Score 100 161 44 42 48 395 25th
30. Wise Medical Staffing Score 100 154 68 46 58 426 17th