Agenda Item
g. Approval of Finalsite Website Content Management System (Not to exceed $240,000)
Summary: Presented by: Dr. Kermit Belcher, Chief Information Officer, Division of Information and Instructional Technology
Request: It is requested that the DeKalb County Board of Education approve the website content management system with Finalsite in an amount not to exceed $240,000.
The cost includes $63,000 for implementation and district CMS for 2025-26 and $177,000 for set-up costs and schools and district CMS for 2026-27.
Why: The purpose of this agenda item is to support the Division of Information and Instructional Technology (DIIT) and district leadership in improving communication and family engagement through a unified website platform for the district and its schools. The current mix of different school websites results in inconsistent branding, varying accessibility levels, and high support requirements. This initiative will ensure a modern, secure, accessible, and centralized website experience for families, students, and staff.
Details: Finalsite provides a comprehensive website content management system designed specifically for school districts. The CMS platform will serve the district website and up to 140 school websites, replacing the existing fragmented web environment with a standardized solution.
Key Services:
CMS Core software for district and school websites
Two Theme Flex web designs to align school branding with district standards
Full content migration from current school websites prior to launch
30 hours of virtual instructor-led training for district staff
80 hours of Virtual Webmaster services to support content updates during implementation
The requested approval includes the initial year of services in the amount of $63,000 and authorization to renew for the next fiscal year in the amount of $177,000 to support project continuity and reduce implementation disruption across schools.
Financial impact: $240,000
General Fund
100.1000.553200.00011.7600.9990.0308.070.0000
Contact: Dr. Kermit Belcher, Chief Information Officer, Division of Information and Instructional Technology, 678.676.1274
Effective: March 2026
Status: Approved by the Office of Legal Affairs
655 Winding Brook Drive
Glastonbury, CT 06033 l USA
The cost for the DeKalb County Schools district website is $50,000 annually (billed January 1). The cost
for 140 school websites is $120,000 annually (billed July 1). The annual recurring subscription cost for
Finalsite websites for the district and its schools will be billed separately but will total $170,000 annually.
Additionally, there is $20,000 in school website set-up fees that will be billed via milestone billing. Of
which, $13,000 will be due in the 2025/2026 year for the migration and launch of the school websites.
In summary, $63,000 is the total that will be paid to Finalsite within the 2025/2026 school fiscal year. In
the 2026/2027 school fiscal year, $177,000 will be due to Finalsite.
The annual cost for 2027/2028 is $170,000, and this cost will be consistent in 2028/2029.
2025-2026: $63,000 (District CMS + $13,000 in setup)
2026-2027: $177,000 (Schools CMS + $7,000 in setup + District CMS)
2027-2028: $170,000 (Schools CMS + District CMS)
2028-2029: 170,000 (Schools CMS + District CMS)
2029-2030: $120,000 (Schools CMS + District CMS)
2030-2031: $120,000 (Schools CMS + District CMS)
The district contract ($50,000) ends on 12/31/2029. Therefore, 2029-2031 will be $120,000 for the school
sites.
2026 milestone billing installments include
● *$3,500 March 31, 2026,
● *$6,000 May 1, 2026, and
● *$3,500 June 30, 2026.
The remaining $7,000 in school website set-up fees will be billed on the school’s next fiscal year on the
following milestone billing schedule.
● * $3,500 September 30, 2026
● *$3,500 December 31, 2026
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Customer: DeKalb County School District
Created By: Rachel Gutierrez
Addendum
11/26/2025
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This Finalsite Order (the 'Order') is entered into by and between Active Internet Technologies, dba Finalsite ('Finalsite') and DeKalb County School
District (“Customer”) and sets forth the terms of Customer’s use of the products and services set forth below (“Pricing Summary”). This Order,
together with the Master Terms and Conditions for Services (the “Master Terms”) located at
https://www.finalsite.com/masterterms/useducationagencies and incorporated herein by this reference, form the entire agreement between the
parties in respect of the products and services set forth below. Each of the individuals executing this Order represent and warrant that he or she is
authorized to execute this Order on behalf of Customer or Finalsite, as applicable. Unless otherwise specified herein, any capitalized terms used in
this Order shall have the meaning defined in the Master Terms.
In consideration of the promises set forth herein, and other good and valuable consideration, the receipt of which are hereby acknowledged, the
parties hereby agree as follows:
A. Products and Services Pricing Summary
* Indicates products added [X] Indicates products removed
CMS Platform
Platform
* CMS Core (Website)
Setup and Creative and Professional Services
* CMS Core (Website) Setup * Theme Flex Design | Qty. 2
View a detailed description of what is included in your software package
here finalsite.com/sowptf
* Content Migration * SSO/Authentication Setup
* Advanced Search Setup * Ask AI Setup
Add-Ons
* LDAPS/Active Directory/ADFS Authentication * Support Plus
* Advanced Search * Ask AI
Training
* Online Training | Qty. 30
The Statement of Work ('SOW') for Training Services can be reviewed
here www.finalsite.com/SOWOLT
Digital Marketing Services
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Customer: DeKalb County School District
Created By: Rachel Gutierrez
Addendum
11/26/2025
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Digital Marketing Services
* Virtual Webmaster
View a detailed description of what is included in your software
package here http://www.finalsite.com/virtual-webmaster-sow
The above products, to include but not limited to (modules, integration, design and consulting) will be billed upon contract signature.
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Customer: DeKalb County School District
Created By: Rachel Gutierrez
Addendum
11/26/2025
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Special Provisions:
The following special provisions supercede the Master Terms and Agreements referenced above and within this agreement:
• This agreement is for 140 schools within the district. There will be 2 Theme Flex designs included.
• Full Content Migration is included
• In addition to what is included with the Composer launch, the district is entitled to 30 hours of Virtual Instructor Lead Training.
• AskAI will be added and used for all schools plus the district main site.
• This agreement will be processed via TIPS contract number: 230105
Virtual Webmaster:
• This agreement entitles Client to 94 hours of Finalsite's Virtual Webmaster service. Additional hours can be purchased at a rate of
$175/hour.
• This service will be made available for a maximum of 5 hours per week.
• Unused hours expire on 12/31/2026
• Finalsite's Virtual Webmaster team will make every effort to deliver prompt turnaround on requested tasks. However, due to the shared-
resource nature of the Virtual Webmaster service, turnaround times are subject to Virtual Webmaster availability.
• Total for Virtual Webmaster is $14,000, billed based on project milestone completions.
Project Milestone Virtual Webmaster Costs:
The client will be billed a total of $14,000 based on 80 hours of Virtual Webmaster services. Payment will occur upon completion of each milestone,
as outlined below. The invoice will be sent upfront. Payment is not due until the corresponding milestone is completed.
Hours 1-20- Estimated completion 3/31/2026 - Amount Due = $3,500
Hours 20-40 Estimated completion 6/30/2026 - Amount Due = $3,500
Hours 40-60 Estimated completion 9/30/2026 - Amount Due = $3,500
Hours 60-80 Estimated completion 12/31/2026 - Amount Due = $3,500
Training Costs:
The client will be billed a total of $6,000 based on 30 hours of virtual training.
Training will be invoiced on 5/1/2026 - Amount Due = $6,000
Please note the following updates in our Master Terms & Conditions:
1) Finalsite and Customer have agreed to a term of one (1) year, with the option for four (4) additional one-year renewal terms. The initial term,
and each subsequent renewal term, shall be subject to annual approval by the DeKalb County Board of Education. Additionally, as required by
O.C.G.A. § 20-2-506, this Agreement shall terminate absolutely and without further obligation on the part of the Customer at the close of the
calendar year in which it was executed, and at the close of each succeeding calendar year for which it may be renewed, provided that the Client
may provide written notice not to renew at least ninety (90) days prior to the expiration of the then-current term. The Client may otherwise
terminate the Agreement prior to the end of the full term as provided in the Finalsite Master Terms and Conditions.
2) Any reference to late payment fees in Section 15.3 of the Master Terms is hereby deleted.
Application Services Subscriptions Costs:
Total Cost/Year during the Initial Term of this Order, subject to adjustment for any renewal term as provided below.
Total Setup Cost (USD)
$20,000
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Customer: DeKalb County School District
Created By: Rachel Gutierrez
Addendum
11/26/2025
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Total Creative Services Cost (USD)
$20,000 - $20,000 discount = $ 0
Schedule Addendum Amount
Period 1 - Jul 01 2026 $ 120,000
Period 2 - Jul 01 2027 $ 120,000
Period 3 - Jul 01 2028 $ 120,000
Period 4 - Jul 01 2029 $ 120,000
Period 5 - Jul 01 2030 $ 120,000
B. Additional Terms
1. Initial Term: This addendum will take effect on the date this document is signed by both parties and remain in effect for the term stated in the agreement.
2. Unless otherwise specified in the Special Provisions above, this Order Form shall be renewed automatically for successive periods of (5) years (each a
“Renewal Term”) after the expiration of the Initial Term and any subsequent Renewal Term, unless Customer provides Finalsite, or Finalsite provides
Customer, with a written notice to the contrary ninety (90) days prior to the end of the Initial Term or Renewal Term, as applicable.
3. Effective Date: Upon execution of this Order.
4. Finalsite standard maintenance and support is included in the subscription fees for Application Services set forth in this Order.
5. All Upgrades and Updates to the Application Services are included in the subscription fees for Application Services set forth in this Order.
6. In addition to Customer's obligations to pay the fees described in the fee table above, Customer agrees to reimburse Finalsite for all travel and other out-
of-pocket expenses reasonably incurred by Finalsite in rendering any services described in this Order.
C. Payment Terms
1. All fees for the initial year of this Order shall be due upon execution of this Order. Unless otherwise specified, all dollars ($) are United States currency. All
fees for subsequent years shall be due upon the annual anniversary of the effective date of this Order.
2. Customer shall be invoiced for amounts due in respect of the first year of the Initial Term upon execution of this Order Form.
3. Sales Tax: If applicable, a copy of your Sales Tax Direct Pay Certificate or your Sales Tax Exemption Certificate must be returned with this Order Form.
Any SOWs to which links are provided above in Section A, "Pricing Summary," are incorporated into this Order by reference, and any professional services
described therein are included as part of your software package. By signing below, Finalsite and Customer each agree to the terms and conditions of this Order,
the Master Terms, and any SOWs incorporated by reference. By signing below, Finalsite and Customer each agree to the terms and conditions of this Order and
the Master Terms.
On Behalf Of: DeKalb County School District Active Internet Technologies ('AIT')
Signature Signature
\s1\ \s3\
Name (printed) Name (printed)
\n1\ \n3\
Title (printed) Title (printed)
\t1\ \t3\
Date Date
\d1\ \d3\
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Customer: DeKalb County School District
Created By: Rachel Gutierrez
Addendum
11/26/2025
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\approve2\ \decline2\
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Customer: DeKalb County School District
Created By: Rachel Gutierrez
Addendum
11/26/2025
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D. Customer Contact Information
Please fill out the following information, which will be used by our deployment & accounting teams.
Billing Contact Project Contact
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Title Title
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Address Phone
1701 Mountain Industrial Blvd \pcp1\
City, State Zip Email
Stone Mountain, GA 30083 \pce1\
Phone
\bcp1\
Email
\bce1\
*Executive Sponsor (Superintendent, Head of School, CFO, etc.)
\es1\
Title
\est1\
Email
\ese1\
*The Executive Sponsor should be separate from the Project Contact and is typically the Superintendent, Head of School, Business Manager, CFO, etc.
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