Agenda Item
3. FY25 Audit Update
Summary: Presented by: Mr. Byron Schueneman, Chief Financial Officer, Division of Finance
FY2025 Audit Update
Audit Committee – September 4th, 2025
1
FY2025 AUDIT UPDATE
Munis FY25 Year End Close
• FY25 YEC - Test:
• August 27th - Production environment backed up to Test environment.
• Capital Assets – Run depreciation and add construction in progress, finalize additions and deletions.
• Close out any remaining items in month end manager (all journal types).
• Run YEC program.
• FY25 YEC - Production
• By September 14 the Munis production environment officially rolled over to FY26
• Available budgets in multi-year funds (ex: SPLOST) rolled over and become beginning balances in FY26
• Annual funds (ex: General Fund) new FY26 budget is released and hard posted to the beginning of FY26.
2
FY2025 AUDIT UPDATE
Fund Description Fund Type Hard Post? Projection
100 GENERAL FUND Annual Yes 26100
120 GADOE STATE GRANTS Annual Yes 26120
300 CAPITAL PROJECTS FUND - LOCAL Annual Yes 26300
305|306 CAPITAL PROJECTS FUND - SPLOST Multi-Year (Budget annually) No - Process via Fiscal YEC 26300
402 TITLE I Multi-Year YES, partially - need to remove 2025 portion and only post 2026 26402
404 SPECIAL EDUCATION Multi-Year No - Process via Fiscal YEC 26400
406 VOCATIONAL EDUC - FED FUNDED Multi-Year No - Process via Fiscal YEC 26400
414 TITLE II Multi-Year No - Process via Fiscal YEC 26400
432 EDUCATION OF HOMELESS CHILDREN Multi-Year No - Process via Fiscal YEC 26400
460 TITLE III Multi-Year No - Process via Fiscal YEC 26400
462 TITLE IV Multi-Year No - Process via Fiscal YEC 26400
482 JR. ROTC Multi-Year Yes 26482
532 SED - STATE AND FEDERAL GRANTS Multi-Year No - Soft post Ghost budget only 26500
560 PRE-KINDERGARTEN (LOTTERY) Multi-Year No - Soft post Ghost budget only 26500
580|582 ALL OTHER SPECIAL REVENUE & DONATIONS Multi-Year No - Soft post Ghost budget only 26580
581 SPECIAL REVENUE - UNDESIGNATED Annual Yes 26581
589 GOVERNMENTAL FUNDS _ ADESP Annual No, added via budget amendment 26589
607 ATHLETICS Annual Yes 26607
622 SCHOOL NUTRITION-REGULAR Annual Yes 26622
3
FY2025 AUDIT UPDATE
Georgia Department of Audits
• FY25 Auditors
• Georgia Department of Audits & Accounts (DOAA)
• Engagement Details
• Financial Statement
• Internal Controls
• Federal Programs Single Audit
• SPLOST
• Timeline (unconfirmed)
• Fieldwork: 11/1/2025 to 2/28/2025
• Report: 3/31/2026
• Cost
• $20,000
4
FY2025 AUDIT UPDATE
FY 25 Financial Statement Prep – Audit
Readiness
5
6
7
8
FY2025 AUDIT UPDATE
Report Description Due Date Submitted
CS-1 Salary & Travel 8/15/2025 8/14/2025
DE-046B (Final FY25) Final Budget to GaDOE 8/22/2025 8/14/2025
Munis YEC Rollover to FY26 9/14/2025
DE-046A (FY25) Actual Ledger to GaDOE 9/19/2025
P-Card DOAS Detail Credit Card Detail 9/19/2025
TIGA Transparency in Gov. 9/19/2025
DE-046B (Initial FY26) Initial Budget to GaDOE 10/17/2025
Financial Statements Final FY25 Financials 11/15/2025
Audit Fieldwork 11/1/2025 – 2/28/2025
Published Financial FY2025 Audited Financials 3/31/2025
Statements Released to Public
9