Agenda Item
i. Contract ~ Renewal and Contract Spend Limit Increase ~ Contract # 222886 ~ OMNIA Cooperative/CINTAS Corporation ~ Uniform Rental ~ Renewal # 2 of 3 and Spend Limit Increase (Not to Exceed $425,000)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education (“the Board”) approve:
The use of the CINTAS Uniform Agreement through the Omnia Cooperative Agreement Contract No. 222886 for the rental of uniforms for Maintenance, Fleet, and AIC custodial staff for an additional one (1) year term effective August 15, 2025, through August 14, 2026, not to exceed amount of $400,000.
This is the second of three (#2 of 3), contract renewals for Contract #222886.
An increase in the spend limit of Contract No. 222886 for the current renewal (#1), expiring August 14, 2025, in the not- to- exceed amount of $25,000.
Why: This request for contract renewal to Cintas Corporation for the rental of uniforms for Maintenance, Fleet and AIC custodial staff, supports the goal of professionalism in appearance and aims to promote a positive image of custodial personnel.
Additional funding is also requested for the current renewal (#1), to continue addressing the critical uniform needs of Maintenance, Fleet, and AIC custodial staff.
Details: DeKalb County School District Facilities and Maintenance Operations implemented staff uniforms in July 2013 with CINTAS Corporation using their uniform agreement established through U.S. Communities.
Contract No. 222886 is through the City of Tucson solicitation cooperative agreement with OMNIA Corporation; from this solicitation CINTAS Corporation No. 2 was an awardee. The Board approved the use of this cooperative agreement through the DCSD Supplemental Agreement with Cintas Corporation No. 2 to provide uniforms for Maintenance, Fleet, and AIC custodial staff dated March 13, 2023.
This is the second of three (#2 of 3), one (1) year renewal options.
Cintas Corporation No. 2 is located at 23345 N. 23rd Ave., Ste 170, Phoenix, AZ 85027
Financial impact: The financial impact of these services is a not to exceed amount of $400,000 through August 2026 for the contract renewal and $25,000 for the contract spend limit increase and will be allocated from the General Fund Budget. Supplies: (100.2600.561000.00011.7520.9990.8013.040.0000)
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1470
Mr. Bobby Moncrief, Director of Facilities, Division of Operations, 678.676.1478
Effective: August 15, 2025
Status: Approved by the Office of Legal Affairs
DATE RECEIVED: ______________
MATTER ASSIGNED TO: ________
Request for Legal Assistance
DCSD Office of Legal Affairs
ATTORNEY – CLIENT COMMUNICATION
PLEASE SUBMIT COMPLETED REQUEST FORM TO
DCSD OFFICE OF LEGAL AFFAIRS.
*** This request is a confidential communication and should be treated as such ***
DESCRIPTION OF REQUEST
Title of Item/Topic: __Legal Review and Approval – Contract and Increased Spend Limit Review
(e.g., contract review, policy matter, etc.)
Date of request: ___6/12/2025______________ Due Date: __6/19/2025__________3 to 5 business
days)
Background information/Detail: Contract ~ Renewal and Contract Spend Limit
Increase ~ Contract # 222886 ~ OMNIA Cooperative/CINTAS Corporation ~ Uniform Rental
~ Renewal # 2 of 3 and Spend Limit Increase ~ Not to Exceed - $425,000
PROCUREMENT DETAILS (if applicable)
Include details confirming that all applicable DCSD procurement policies and requirements have been
adhered to: _________________________________________________________________________________
____________________________________________________________________________________________
SUPPORTING DOCUMENTATION
Please attach/include any additional supporting documentation that are relevant to your request.
Description of supporting documentation, if any _________________________________________________
REQUIRED AUTHORIZATION
Requested by: ___Darlene Y. Hughes, Esq______________________________________________
Email: _darlene_hughes@dekalbschoolsga.org___________ Telephone: __678-676-1447_____________
Department: ______Operations Division__________________________________________________
Cabinet Member authorizing the request: _____Erick Hofstetter_______________________________________
LEGAL APPROVAL
Approved as to form by the DCSD Office of Legal Affairs? ☐ Yes ☐ No
-OR- (check one only)
Approved as to form by Outside Legal Counsel? ☐ Yes ☐ No
*Referrals to Outside Legal Counsel must be coordinated and approved by the DCSD Legal Dept.
Approving Attorney (and law firm if Outside Counsel) _____________________________
Comments: ____________________________________________________________________________
______________________________________________________________________________________