Agenda Item
ii. Contract ~ ITB 24-458 ~ Asphalt Paving ~ DAF Concrete, Inc. ~ GC Services for Napolean B. Cobb (Avondale) Stadium Bus Parking Project (Not to exceed $184,450)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education (“the Board”) approve DAF Concrete, Inc. as vendor for General Contractor Services for the Napolean B. Cobb Stadium Asphalt Paving- Bus Parking project for a not to exceed amount of $184,450 to install asphalt for bus parking at the eastern property line.
Why: Approval of the asphalt paving project at Napolean B. Cobb Stadium will provide a safe, inexpensive, yet durable surface that enhances safety and improves the appearance of the current bus parking areas. DAF Concrete is an approved vendor under ITB 24-458 Asphalt Paving, Striping, and Overlay for GC Services.
Details: The current bus parking area is composed of crush and run surfacing. Also referred to as Crusher Run or GAB, it is a type of gravel composed of a crushed stone and stone dust mix that creates a tightly packed surface. It is commonly used for driveways, patios, walkways or as a foundation for other materials such as pavers or other surfacing materials. The surfacing was installed in August 2024 prior to the start of the 2024 Fall football season. Due to erosion, the surface is beginning to deteriorate. To provide a more stable surface, staff are requesting the installation of a 3” thick asphalt surface for bus parking.
On January 13, 2025, the Board approved contract renewal #1 of 4 for ITB 24-458 for Asphalt Paving, Striping, and Overlay to DAF Concrete, Inc. and Shepco Paving, Inc. in the amount not to exceed $2,500,000. as the most responsive and responsible vendor to provide Asphalt Paving, Striping, and Overlay Services.
DAF Concrete, Inc. is located at 9061 Turner Road, Jonesboro, Ga 30236
Shepco Paving, Inc. is located at 4080 McGinnis Ferry Road, Alpharetta, GA 30005.
Financial impact: The total project amount for these services is a not- to- exceed amount of $184,450 and will be allocated from the General Fund Budget, Deferred Maintenance.
(100.2600.543013.00011.7520.9990.8013.040.0000).
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678-676-1470
Mr. Bobby Moncrief, Director, Facilities Management, Division of Operations, 678.676.1478
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
DATE RECEIVED: ______________
MATTER ASSIGNED TO: ________
Request for Legal Assistance
DCSD Office of Legal Affairs
ATTORNEY – CLIENT COMMUNICATION
PLEASE SUBMIT COMPLETED REQUEST FORM TO
DCSD OFFICE OF LEGAL AFFAIRS.
*** This request is a confidential communication and should be treated as such ***
DESCRIPTION OF REQUEST
Title of Item/Topic: __Legal Review and Approval – Contract Review_______
(e.g., contract review, policy matter, etc.)
Date of request: ___6/12/2025______________ Due Date: __6/19/2025__________3 to 5 business
days)
Background information/Detail: Contract ~ ITB 24-458 ~ Asphalt Paving ~ DAF Concrete,
Inc. - GC Services for Napolean B. Cobb (Avondale) Stadium Bus Parking Project~
Not-to-Exceed - $184,450.
PROCUREMENT DETAILS (if applicable)
Include details confirming that all applicable DCSD procurement policies and requirements have been
adhered to: _________________________________________________________________________________
____________________________________________________________________________________________
SUPPORTING DOCUMENTATION
Please attach/include any additional supporting documentation that are relevant to your request.
Description of supporting documentation, if any _________________________________________________
REQUIRED AUTHORIZATION
Requested by: ___Darlene Y. Hughes, Esq______________________________________________
Email: _darlene_hughes@dekalbschoolsga.org___________ Telephone: __678-676-1447_____________
Department: ______Operations Division__________________________________________________
Cabinet Member authorizing the request: _____Erick Hofstetter_______________________________________
LEGAL APPROVAL
Approved as to form by the DCSD Office of Legal Affairs? ☐ Yes ☐ No
-OR- (check one only)
Approved as to form by Outside Legal Counsel? ☐ Yes ☐ No
*Referrals to Outside Legal Counsel must be coordinated and approved by the DCSD Legal Dept.
Approving Attorney (and law firm if Outside Counsel) _____________________________
Comments: ____________________________________________________________________________
______________________________________________________________________________________