Agenda Item
iii. Contract Award ~ ITB 24-446 ~ Darling Ingredients, Inc. ~ Grease Trap and Septic Tank Pumping Services (Not to exceed $1,000,000)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education (“the Board”) approve the contract award of ITB 24-446 to Darling Ingredients, Inc. for Grease Trap and Septic Tank Pumping Services not to exceed $1,000,000.
Why: Approval of the contract award to Darling Ingredients, Inc. will provide pumping and cleaning services of grease traps and septic tanks throughout the DeKalb County School District (“DCSD”). Regular cleaning of grease traps is crucial for maintaining a healthy and efficient drainage system, preventing potential problems, and adhering to local regulations.
Details: The approval of this contract will allow the Facilities Department to provide pumping and cleaning services of grease traps and septic tanks throughout the DeKalb County School District (“DCSD”). Regular cleaning of grease traps is crucial for maintaining a healthy and efficient drainage system, preventing potential problems, and adhering to local regulations. Grease traps are designed to intercept fats, oils, and grease (FOG) from wastewater before it enters the sewer system, preventing blockages, odors, and potential health hazards.
Regular septic tank pumping is crucial for maintaining a healthy and functional septic system, preventing costly repairs and environmental damage. It removes accumulated sludge and solid waste, preventing backups, clogs, and system failures. This also helps protect the environment by reducing the risk of groundwater contamination.
An Invitation to Bid was posted to IonWave on June 6, 2024. On July 26, 2024, bids were received and reviewed from four (4) firms and three (3) deemed responsive to the requirements of the solicitation.
This recommendation is based on the review and evaluation of the three (3) responsive bids received. Darling Ingredients, Inc., was determined to be the lowest responsive bidder, meeting the requirements and criteria set forth in the ITB document. Darling Ingredients, Inc. will be responsible for providing grease trap and septic tank pumping services as set forth in the proposal documents.
Darling Ingredients, Inc., is located at 5076 Nifda Dr SE, Atlanta, GA 30339
Financial impact: The total contract amount for these services in the amount not to exceed $1,000,000 will be allocated from the General Fund Budget, Deferred Maintenance, (100.2600.543000.00011.7520.9990.8013.040.0000)
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678-676-0168
Mr. Bobby Moncrief, Director of Facilities, Division of Operations, 678-676-1478
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
DATE RECEIVED: ______________
MATTER ASSIGNED TO: ________
Request for Legal Assistance
DCSD Office of Legal Affairs
ATTORNEY – CLIENT COMMUNICATION
PLEASE SUBMIT COMPLETED REQUEST FORM TO
DCSD OFFICE OF LEGAL AFFAIRS.
*** This request is a confidential communication and should be treated as such ***
DESCRIPTION OF REQUEST
Title of Item/Topic: __Legal Review and Approval – Contract Review_______
(e.g., contract review, policy matter, etc.)
Date of request: ___6/12/2025______________ Due Date: __6/19/2025__________3 to 5 business
days)
Background information/Detail: Contract Award ~ ITB 24-446 ~ Darling Ingredients, Inc.
- Grease Trap and Septic Tank Pumping Services Not to Exceed ~ $1,000,000
PROCUREMENT DETAILS (if applicable)
Include details confirming that all applicable DCSD procurement policies and requirements have been
adhered to: _________________________________________________________________________________
____________________________________________________________________________________________
SUPPORTING DOCUMENTATION
Please attach/include any additional supporting documentation that are relevant to your request.
Description of supporting documentation, if any _________________________________________________
REQUIRED AUTHORIZATION
Requested by: ___Darlene Y. Hughes, Esq______________________________________________
Email: _darlene_hughes@dekalbschoolsga.org___________ Telephone: __678-676-1447_____________
Department: ______Operations Division__________________________________________________
Cabinet Member authorizing the request: _____Erick Hofstetter_______________________________________
LEGAL APPROVAL
Approved as to form by the DCSD Office of Legal Affairs? ☐ Yes ☐ No
-OR- (check one only)
Approved as to form by Outside Legal Counsel? ☐ Yes ☐ No
*Referrals to Outside Legal Counsel must be coordinated and approved by the DCSD Legal Dept.
Approving Attorney (and law firm if Outside Counsel) _____________________________
H. Eric Hilton, Esq.
Comments: ____________________________________________________________________________
______________________________________________________________________________________