Agenda Item
i. Resolution ~ Request for Assistance from GaDOE ~ Five-Year Local Facilities Plan
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education (“the Board”) approve a resolution to request assistance from the Georgia Department of Education in developing the Five-Year Local Facilities Plan for the purpose of completing the Facilities Condition Assessment as part of the Comprehensive Master Plan Process (CMP).
Why: The current Five-Year Local Facilities Plan will expire on June 30, 2026. A current plan is required to remain eligible for state funding through the Capital Outlay Program.
Details: In accordance with Georgia law (20-2-260), all school systems are required to develop and maintain a Five-Year Local Facilities Plan (LFP) to be eligible to participate in Georgia's Capital Outlay Program for state reimbursement of capital projects.
Every five years, school districts qualify for this funding by completing two (2) major requirements:
Reporting the number of schools the District expects to operate in the five-year period and:
Developing a capital project scheduling plan for the same five-year period.
Each year, school districts must submit a Capital Outlay Application, listing the projects for which they will seek reimbursement for the year based on this plan.
DCSD would like to use the data from its upcoming Comprehensive Master Plan (CMP) to inform the DOE Local Facilities Plan. By using the data from the Comprehensive Master Plan (CMP), DCSD will have a DOE Local Facilities Plan that aligns with our future Comprehensive Master Plan (CMP).
Financial impact: No Direct Financial Impact to the District
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1470
Mr. Hans G. Williams, Director of Planning & Capital Improvement, Division of Operations, 678.676.1588
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
DATE RECEIVED: ______________
MATTER ASSIGNED TO: ________
Request for Legal Assistance
DCSD Office of Legal Affairs
ATTORNEY – CLIENT COMMUNICATION
PLEASE SUBMIT COMPLETED REQUEST FORM TO
DCSD OFFICE OF LEGAL AFFAIRS.
*** This request is a confidential communication and should be treated as such ***
DESCRIPTION OF REQUEST
Title of Item/Topic: __Legal Review and Approval – Resolution Review_______
(e.g., contract review, policy matter, etc.)
Date of request: ___6/12/2025______________ Due Date: __6/19/2025__________3 to 5 business
days)
Background information/Detail: Resolution~ Request for Assistance from GaDOE~Five-
Year Local Facilities Plan
PROCUREMENT DETAILS (if applicable)
Include details confirming that all applicable DCSD procurement policies and requirements have been
adhered to: _________________________________________________________________________________
____________________________________________________________________________________________
SUPPORTING DOCUMENTATION
Please attach/include any additional supporting documentation that are relevant to your request.
Description of supporting documentation, if any _________________________________________________
REQUIRED AUTHORIZATION
Requested by: ___Darlene Y. Hughes, Esq______________________________________________
Email: _darlene_hughes@dekalbschoolsga.org___________ Telephone: __678-676-1447_____________
Department: ______Operations Division__________________________________________________
Cabinet Member authorizing the request: _____Erick Hofstetter_______________________________________
LEGAL APPROVAL
Approved as to form by the DCSD Office of Legal Affairs? ☐ Yes ☐ No
-OR- (check one only)
Approved as to form by Outside Legal Counsel? ☐ Yes ☐ No
*Referrals to Outside Legal Counsel must be coordinated and approved by the DCSD Legal Dept.
Approving Attorney (and law firm if Outside Counsel) _____________________________
Comments: ____________________________________________________________________________
______________________________________________________________________________________