Agenda Item
c. Division of Student Services ~ Translations and Interpretation Services (Not to exceed $1,300,000)
Summary: Presented by: Dr. Norman C. Sauce III, Chief of Student Services, Division of Student Services
Request: It is requested that the Board of Education approve the purchase of professional translation and interpretation services from the following vendors in excess of $100,000.00 with a combined total not to exceed $1,300,000 for the following vendors:
ALTA Language Services
Language Line Services
LATN Language Solutions
Piedmont Global Language Service
Real Time Translation
SeSo, Inc.
Translation Station, Inc.
Zab Translation Solutions
Why: Due to combined spending from all schools and centers serving parents and students whose primary home language is other than English (PHLOTEs), the total cost of translation and interpretation services may exceed $100,000.00 from one or more of the service providers.
Details: The DeKalb County School District, as a local educational agency (LEA) receiving federal grants, including the Individuals with Disabilities Education Act (IDEA) grants, has a legal obligation to maintain meaningful communication with parents and students who may not have English as their primary language. The Office for Civil Rights (OCR) and IDEA mandate that parental notices and communication must be in a language that the parents or guardians can understand. Services from approved agencies are included in the district’s agreement with the OCR to provide language support services to families and students who speak other languages. Additionally, interpretation services are required during Individualized Education Program (IEP) meetings.
The continuous increase in families and students who speak other languages has resulted in a higher demand for translation and interpretation services. Communication with the parents and guardians of these students is crucial for their academic performance. The DeKalb County School District currently serves over 28,306 students whose primary home language is other than English (PHLOTEs). The significant number of languages and dialects, 178, spoken by our community requires the use of several resources to ensure effective communication with all students and parents. Interpretation and translation services to communicate with students and parents are necessary to ensure access to all our services and programs.
According to DJE III(C)(4), multiple vendors are used based on professional ability to provide translation/interpretation services in the requested languages district-wide for all schools.
Financial impact: The Financial Impact to the general funds for the school year 2025-2026 will not exceed the amount of $1,300,000.
Department of English Learners Charge Code:
100.2100 530000.07711.7130.9990.6015.094.0000 ($805.000)
Department of Exceptional Education Charge Code: 100.1000.530000.00011.7340.2021.8010.094.0000($400,000)
100.1000.530000.22711.7320.9990.8010.094.0000($50,000)
Contact: Presented by: Dr. Norman C. Sauce III, Chief of Student Services, Division of Student Services
Dr. Evelyn Hall, Executive Director of English Learners Department, Division of Student Services, 678-676-6603
Mrs. Kiana King, Executive Director, Exceptional Education, Division of Student Services, 678-676-61885
Effective: July 14, 2025- July 13, 2026
Status: Approved by the Office of Legal Affairs
DATE RECEIVED: ______________
MATTER ASSIGNED TO: _________
Request for Legal Assistance
DCSD Office of Legal Affairs
ATTORNEY – CLIENT COMMUNICATION
PLEASE SUBMIT COMPLETED REQUEST FORM TO
DCSD OFFICE OF LEGAL AFFAIRS.
*** This request is a confidential communication and should be treated as such ***
DESCRIPTION OF REQUEST
Title of Item/Topic:
Translation and Interpretation
________________________________________________________________
(e.g., contract review, policy matter, etc.)
5-23-2025
Date of request: ___________
6-5-2025
Due Date: ___________ (Allow 3 to 5 business days)
Requesting the approval
Background information/Detail: __________________________________________________________
_____________________________________________________________________________________
PROCUREMENT DETAILS (if applicable)
Include details confirming that all applicable DCSD procurement policies and requirements have been
According to DJE III(C)(4), multiple vendors are used based on professional ability to provide translation/interpretation
adhered to: ____________________________________________________________________________
services in the requested languages district-wide for all schools.
______________________________________________________________________________________
SUPPORTING DOCUMENTATION
Please attach/include any additional supporting documentation that are relevant to your request.
Flyers, Data Usage Chart, ICA
Description of supporting documentation, if any ____________________________________________
REQUIRED AUTHORIZATION
Dr. Evelyn Hall, Executive Director English Learners Department
Requested by: _____________________________________________________________________
evelyn_hall@dekalbschoolsga.org
Email: __________________________
678-676-6603
Telephone: ____________________________________
English Learners/International Student Screening Center-7130
Department: _______________________________________________________________________
Dr. Norman C. Sauce
Cabinet Member authorizing the request: _______________________________________________
LEGAL APPROVAL
Approved as to form by the DCSD Office of Legal Affairs? ☐ Yes ☐ No
-OR- (check one only)
Approved as to form by Outside Legal Counsel? ☐ Yes ☐ No
*Referrals to Outside Legal Counsel must be coordinated and approved by the DCSD Legal Dept.
Approving Attorney (and law firm if Outside Counsel ____________________________________
Comments: __________________________________________________________________________
______________________________________________________________________________________