Agenda Item
iii. Contract Award ~ ITB 24-446 ~ Darling Ingredients, Inc. ~ Grease Trap and Septic Tank Pumping Services (Not to exceed $1,000,000)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education (“the Board”) approve the contract award of ITB 24-446 to Darling Ingredients, Inc. for Grease Trap and Septic Tank Pumping Services not to exceed $1,000,000.
Why: Approval of the contract award to Darling Ingredients, Inc. will provide pumping and cleaning services of grease traps and septic tanks throughout the DeKalb County School District (“DCSD”). Regular cleaning of grease traps is crucial for maintaining a healthy and efficient drainage system, preventing potential problems, and adhering to local regulations.
Details: The approval of this contract will allow the Facilities Department to provide pumping and cleaning services of grease traps and septic tanks throughout the DeKalb County School District (“DCSD”). Regular cleaning of grease traps is crucial for maintaining a healthy and efficient drainage system, preventing potential problems, and adhering to local regulations. Grease traps are designed to intercept fats, oils, and grease (FOG) from wastewater before it enters the sewer system, preventing blockages, odors, and potential health hazards.
Regular septic tank pumping is crucial for maintaining a healthy and functional septic system, preventing costly repairs and environmental damage. It removes accumulated sludge and solid waste, preventing backups, clogs, and system failures. This also helps protect the environment by reducing the risk of groundwater contamination.
An Invitation to Bid was posted to IonWave on June 6, 2024. On July 26, 2024, bids were received and reviewed from four (4) firms and three (3) deemed responsive to the requirements of the solicitation.
This recommendation is based on the review and evaluation of the three (3) responsive bids received. Darling Ingredients, Inc., was determined to be the lowest responsive bidder, meeting the requirements and criteria set forth in the ITB document. Darling Ingredients, Inc. will be responsible for providing grease trap and septic tank pumping services as set forth in the proposal documents.
Darling Ingredients, Inc., is located at 5076 Nifda Dr SE, Atlanta, GA 30339
Financial impact: The total contract amount for these services in the amount not to exceed $1,000,000 will be allocated from the General Fund Budget, Deferred Maintenance, (100.2600.543000.00011.7520.9990.8013.040.0000)
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678-676-0168
Mr. Bobby Moncrief, Director of Facilities, Division of Operations, 678-676-1478
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
CHRONOLOGY OF THE AGENDA ITEM
ITB 24-446 - Grease Trap and Septic Tank Pumping Services
Contract Award
Scope:
Approval of the contract award for ITB 24-446 - Grease Trap and Septic Tank
Pumping Services Inc. to provide pumping and cleaning services of grease traps
and septic tanks services as specified in the bid documents.
Contract/Renewal Term:
The contract award is for an initial one (1) year term for a Not to Exceed amount of
$1,000,000, with four (4), one (1) year options to renew subject to Board approval
on an annual basis. The contract will begin upon Dekalb County Board of Education
(“the Board”) approval at the July 14, 2025, meeting and a subsequent fully
executed contract.
Solicitation Process:
ITB 24-446 (“Invitation to Bid”) was issued on June 6, 2024. The solicitation was
advertised in the Champion Newspaper on June 6, 2024, and June 13, 2024.
Electronic notification was sent to 30 vendors from the DCSD Vendor Bid List, 367
vendors through the State of Georgia Procurement Registry and 252 vendors through
IonWave.
Responses were received July 26,2024. Four (4) bids were received and reviewed
and three (3) deemed responsive to the requirements of the solicitation.
Based on the review and evaluation of the three (3) responsive bids received,
Darling Ingredients, Inc., was determined to be the lowest responsive bidder who
best meet the requirements and criteria set forth in the ITB document and will be
responsible for providing grease trap and septic tank pumping services districtwide.
Award Process
The Board of Education is requested to approve the contract award of ITB 24-446 -
Grease Trap and Septic Tank Pumping Services Inc., not to exceed
$1,000,000.